Document text
c:hA'tl1{) ~
~
~
Employees' Provident Fund Organisation
......... *""" ""'"'· '""' -
(MrmstryoflAbour & Hmployme11/, Govt. Of Indra)
~ ~
/Head Office
~
~
3«!if, 14 ~
q;im imr. rl'$ ~
- 110066.
Bhav1.1hya N1dh1 Bhawan,l4-Bh1biJ1 Came Pl-
New Delh1-l l0066
FAX: 011-16173022, Ttl No. 011-26172685, Mail ID:- rc.fa@epfmdla.gov.in
No. Budget/2017-18/2018-19/Mai9<(i,v\\\
OFFIC~ MEMORANDUM
Date:
S f
17
Sub: Submission of Revised Estimates for the year 2017-18 and
Budget Estimates for the year 2018-19 in respect of Employees'
Provident Funds Scheme, 1952 (including Employees' Pension
Scheme,
1995)
and
Employees'
Deposit-Linked
Insurance
Scheme, 1976 from Zonal Offices/H.0./PDUNASS.
In accordance with the provisions regarding budget contained in Para 58
of the EPF Scheme 1952, on probable Receipts and Expenditure relating to the
Administration of the Funds, the Revised Estimates for the year 2017-18 and
the Budget Estimates for the year 2018- 19 of the EPF Organisation, based on
the actual Income & Expenditure upto 30th September 2017 (i.e. from
1.04.2017 to 30.9.2017), are to be prepared and placed before the Central
Board of Trustees, EPF for consideration and approval in this financial year.
2.
The budgetary exercise may not be treated as mere routine exercise and
it should receive the personal attention of the Additional CPFC of the Zone and
RPFC in-charge of Regional Office for its correctness and timely submission.
On the part of the RPFC(F&A), it should be treated as a vital function for the
respective Zone including for the ROs and he/she should devote his/her
personal attention in assisting the Addi. CPFC in-charge of the Zone. Zonal
Offices may frame the BE/RE with due care as per provisions in GFRs after
assessing the actual needs of the regions. It has been observed that in the last
five years, RE was more than BE but the actual expenditure was even less
than the BE for some Regions. Therefore, due care may be taken while
submitting the estimates to H.O. Further, RE may be projected in such a
manner to obviate the need for re- appropriation in the last quarter of the
financial year.
3.
PDUNASS shall be treated as an independent unit and separate funds
•
are allotted to meet its own expenditure and the Zonal Training Institutes
(ZTis) and Sub-ZTI (Shillong) working under it. As such, Director, PDUNASS,
may submit budget proposal separately for PDUNASS including ZTis and the
Sub-ZTI.
4.
ACC (ASD), Head Office is also required to submit the proposal of
Revised Estimates 2017-18 & Budget Estimates 2018-19 in respect of Head
Office including the proposal of National Data Centre, Bhavishya Nidhi Enclave
and Bhavishya Nidhi Bhawan regarding requirement of funds under the budget
head "Minor Works" which will be at the disposal of Chief Engineer, Head
Office.
5.
The following guidelines may please be kept in mind while formulating
the Revised Estimates for 2017-18 and Budget Estimates for 2018-19: -
(i)
One single proposal is required to be prepared in respect of a Zone as a
whole by consolidating the proposals of Regional Offices. ACCsof the
Zone may, therefore, direct the OICs of ROs under their control
immediately to ensure that there is no delay in transmission of the
requisite information in the given format to their office. The Revised
Estimates for 2017-18 and Budget Estimates for 2018-19 for the offices
of Addi. CPFCs (Zones) and Permanent Inquiry Officers, Zonal Audit
Parties and Deputy Directorates (Vigilance) may include
new
requirements, if any, other than the routine items like Pay & Allowances,
TA, Stationery etc. to the Zonal Offices or PDUNASS as the case may be,
where these offices are situated, which in turn, will include the same in
the consolidated budget proposal of the Zone.
(ii) Officer-in-charge in Regional Offices in turn may direct District Offices
under their jurisdiction to furnish head wise demand for RE & BE and the
demand of RO submitted to Zonal Office should immediately include the
RE & BE of District Offices.
(iii) To enable Head Office to assess the amount of contributions estimated
as receivable during the year 2017-18 (Revised Estimates) and in
2018-19 (Budget Estimates), the details of contributions may be given in
•
statements as prescribed in Annexure -
BT/A. The figures of Income,
Contribution, and Expenditure may be in Rupees format only. If, there is
a variation of 10% and above, justifications may be given.
(iv) It has often been noticed that most of the Regional Offices send
requisition for additional funds immediately after allotment of the
Revised Estimates or in the beginning of the year after allotment of
Budget Estimates under certain budget heads. Such a practice may be
done away with. It is, therefore, requested to ensure that due care is
taken and Budget Proposals are made on a realistic basis. Further, the
budget proposals for the budget head
"Pay and Allowance" may be
based on the actuals of expenditure upto 30.9.2017 and the element of
additional expenditure to be incurred on the vacancies likely to be filled
up may be taken in the estimates.
(v) As in the previous year, the recovery on account of Repayable Loans and
Advances and Misc. Income on account of Rent etc. will continue to be
treated as part of the Income. The estimates may be worked out on the
basis of actuals for the year 2016-17, 2017-18 (Revised Estimates),
2018-19(Budget Estimates).
(vi) Consequent to the amendment of Paragraph 27 of the Pension Scheme,
the ratio for the apportionment of expenditure between the two
Schemes i.e. Employees' Provident Fund Scheme and Employees'
Deposit Linked Insurance Scheme is 99: 1.
In order to keep the
expenditure within the prescribed ratio, the estimates should be
prepared in a consolidated form i.e. E.P.F. + E.D.L.I.
The final
apportionment in the prescribed ratio will be done by Head Office after
considering and finalizing the budget proposals by the field offices. In
view of this, separate budget proposal for expenditure in respect of
E.D.L.I. Scheme is not required .
However, the budget proposals of
Revised Estimates for 2017-18 and Budget Estimates for 2018-19 in
respect of contribution and Income under E.D.L.I. may be furnished
separately in Annexures enclosed alongwith the budget proposals of the
Region.
(vii) The estimates should be furnished in respect of Standard Heads of
Account only as annexed to this Office Memorandum and mixing of
different heads and creation of new ones is not allowed . . Care may be
•
taken to book the expenditure under the appropriate Heads only. For
instance, if any expenditure has been incurred on account of Sports
Activities, Holiday Home, Information Technology, Dearness Allowance,
Staff paid from Contingencies, Office Equipment, and Training &
Conference, the same may be shown invariably under proper head
against actuals with specific remarks. In the past, it has been observed
that the expenditure incurred under the above mentioned heads was not
booked under proper heads. The total expenditure in respect of the
Board' Share towards NPS, interest towards NPS and Service Charges
for NSDL, may be booked under the budget head "Board's Share of
Contribution towards NPS".
(viii) It may be ensured that there shall be no variation between the figures
pertaining to Income & Expenditure of the previous year already
reported in the Audited Balance Sheet and Actuals for 2016-17 shown in
the budget proposals for 2017-18. Similarly, Actual expenditure up to
30.09.2017 as reported in RE 2017-18 should tally with the figures so
far reported by the Regions in the Monthly Classified Summary and
Monthly Expenditure Return II up to the month of September, 2017.
(ix)
While preparing the estimates, the instructions of the Government of
India, Department of Expenditure,
Ministry of Finance
OM
No.
7(1)E.Coord/2014 dated 29.10.2014 on Expenditure Management -
Economy Measures and Rationalization of Expenditure, may be followed
in letter and spirit.
(x) The budget proposals have to be co-related with regard to Income while
proposing Expenditure in the Revised Estimates for 2017-18 and Budget
Estimates for 2018-19. It may be ensured that Income resources are
sufficient to withstand the proposed increase in the expenditure. In this
context, it becomes imperative to see that all sources of Income are
fully utilised and special attention is bestowed on collection of entire
Administrative Charges and Inspection Charges due during the year
itself.
(xi) Any variation beyond 10%, in respect of income, contribution &
expenditure between Budget Estimates for 2017-18 and Revised
Estimates for 2017-18 should be explained by way of a separate note by
RO to Zonal Office, which in turn shall consolidate and submit the same
to Budget Division, Head Office.
(xii) The reasons for variation i.e. the anticipated increase or decrease under
Contribution, Income and Expenditure in Revised Estimates 2017-18
may be worked out with reference to the actuals for the year 2016-17 as
well as Budget Estimates for 2017-18.
The Budget Estimates for
2018-19, may be with reference to figures shown in Revised Estimates
for 2017-18.
(xiii)The Zonal Offices may, in turn allocate adequate funds to the
subordinate offices under their control based on the RE & BE submitted
by respective RO. The requirements of the ROs may also be factored in
the proposal of the Zonal Office and are to be annexed with the
consolidated RE & BE.
7 .
To institutionalize the system of budgeting under Zonal Offices,
the final proposals of respective ROs under them are required to be
annexed with the consolidated proposal submitted to Budget Division
at Head Office.
8.
The proposals of Revised Estimates for the year 2017- 18 and Budget
Estimates for the year 2018-19, duly incorporating the requirement of
Regional Offices and other subordinate offices as stated in Para 6(i) above and
complete in all respects may reach this office by 10th October 2017. The
proposal may be prepared in MS-Excel Programme. Separate worksheets
should be utilized for entering the figures related to Expenditure, Income and
Contributions(EPF, EPS and EDU schemes) respectively. The proposal may be
forwarded in Hard Copy and through E-mail [rc.fa@epfindia.gov.in ] by
10th October 2017.
Encls: As above
To,
1. Additional CPFC (Zonal Office)
2. Director (PDUNASS).
3. All RPFC-1 in-charge of the Regions.
4. ACC (ASD) in Head Office.
•
t~
'
(UDITA CHOWDHARY)
Additional C.P.F.C. (F&A)
Copies alongwith Annexure forwarded for similar action to :-
1.
Addi. C.P.F.C.s of all Zones. For necessary action to ensure the
submission of Budget Proposal to the Regional P.F. Commissioner as
mentioned below:
The existing system of discussions by R.P.F.C.s of the Regions with
their respective Additional C.P.F.C.s of Zones on the estimates may be
carried out in advance by convening a meeting of R.P.F.C.s so that all
issues are sorted out in advance while sending the budget proposal to
Head Office and there is no problem in distributing the amounts on
receipt of the approved Budget based on proportion to RE & BE
submitted by them. For this purpose, Additional C.P.F.C.s of Zones are
requested to: -
(i)
Act as resource person for regional formations in Budget
Proposal for the RO in a fair manner as well as in distribution of
funds between offices in the Region as per the requirements of
each Office.
(ii)
Be involved in every stage of the budget formulations in an
appropriate manner and evaluation of each proposal of all the
offices under their jurisdiction with reference to their past
performance, proper utilization of funds, expenditure incurred,
and controls maintained etc.
(iii)
Act as economy scrutinizer and inform as and when estimates
and the expenditure causes a mismatch.
2.
Addi. CPFC (IS), H.O. with the request to review the budgetary
requirements for the
Revised Estimates
2017-18 and Budget
Estimates 2018-19 under the budget head 'Information Technology
(Normal/Project)' and to forward their proposals Region-wise with
proper justification by 10th October 2017. The requirements under
•
Normal Course and requirements under 'Project' may be projected
separately. The expenditure incurred under BE 2017-18 may also be
included in the proposal. The actual expenditure incurred during the
financial year 2016-17 may also be intimated.
3.
R.P.F.Cs-in-Charge,
Zonal Training Institutes,
Faridabad, Ujjain,
Kolkata, and Chennai for necessary action and to submit their
proposal to Director, PDUNASS before target date i.e. 10th October,
2017.
4.
Officer-in-Charge, Regional Offices with a request to submit the
budget proposals to their respective Zonal Offices before the target
date which maybe decided by Zonal Offices. It may please be ensured
that no budget proposals from the Regional Offices is submitted to the
Head Office directly.
5.
ACC (PFD), H.O. with a request to furnish the figures in respect of
Original works under 'Capital Expenditure', Office wise with detailed
justification by 10th October 2017.
6.
Addi. C.P.F.C.(HR)
(a):-
It is requested to intimate the total number of posts
sanctioned and filled up category-wise as on 30.09.2017 including
Head Office with Pay Band, Grade Pay and also details of Additional
Staff proposed to be sanctioned during 2017-18. Financial implication
in respect of additional staff proposed to be sanctioned may also be
intimated by 10th October 2017.
(b):-
Similarly, proposal for requirement of Budget under the Head
'Purchase of Motor Vehicles' for ZOs, Head Office, PDUNASS including
ZTis & EPF Appellate Tribunal may also be forwarded accordingly
within the due date.
7.
Addi. C.P .F.C.(Publicity) with the request to review the budgetary
requirement for Revised Estimates 2017-18 and Budget Estimates
2018-19 and to forward the proposal by 10th October 2017 .
•
8.
Addl.C.P.F.C.(HR)/ Welfare Officer, H.O. for similar action for sending
the Budget requirements for the Welfare Activities and Sports
Activities in respect of all the field offices including Head Office by 10th
Oct. 2017. The actual expenditure incurred during the financial year
2016-17 may also be intimated.
9.
RPFC(NDC) with a request to forward proposals alongwith ACC(ASD),
Head Office
10. R.P.F.C., NDC with a request to upload this Memorandum with its
enclosures on EPFO's website.
~
(SAURABH KUMAR)
Assistant P.F. Commissioner (Budget)
•
