Manner in which the Chairman of meeting shall get the poll process scrutinised and report thereon
(1)
The Chairman of a meeting shall ensure that-
(a)
The Scrutinizers are provided with the Register of Members, specimen signatures of the members, Attendance Register and Register of Proxies.
(b)
The Scrutinizers are provided with all the documents received by the Company pursuant to sections 105, 112 and section 113.
(c)
The Scrutinizers shall arrange for Polling papers and distribute them to the members and proxies present at the meeting; in case of joint shareholders, the polling paper shall be given to the first named holder or in his absence to the joint holder attending the meeting as appearing in the chronological order in the folio and the Polling paper shall be in Form No. MGT.12.
(d)
The Scrutinizers shall keep a record of the polling papers received in response to poll, by initialing it.
(e)
The Scrutinizers shall lock and seal an empty polling box in the presence of the members and proxies.
(f)
The Scrutinizers shall open the Polling box in the presence of two persons as witnesses after the voting process is over.