Unified labour registers and five-year records
The prescribed central wage, OSH and social-security registers, including accident and leave records, retained for five years.
Standing duty, no filing date
- MoLE
- Labour and social security
- Not specified
- 2026-09-01
Keep the prescribed registers in physical or electronic form and retain them for five calendar years. The central formats include Wages Forms I, IV and IX, OSH Forms XIII to XV, Form XIX for accidents, Form XX for leave with wages, and Social Security Form XXII. Social Security and OSH records must remain within 3 km of the workplace.
The 2026 rules prescribe unified formats and allow physical or electronic records. Cross-deeming prevents duplicate registers where the Wages Rules register already satisfies the OSH or Social Security rule.
Deadlines counted from an event
Maintain the prescribed registers, keep covered records within 3 km of the workplace, and preserve them for five calendar years.
The rule
Maintain the prescribed registers, keep covered records within 3 km of the workplace, and preserve them for five calendar years.
Who must comply
- A central-sphere employer covered by the relevant Wages, OSH or Social Security rule
Statutory basis
Before you file
- Identify the forms that apply to the establishment.
How to file
- Create each applicable register.
- Update each register when the relevant event occurs.
- Keep covered records within 3 km of the workplace.
- Preserve each record for five calendar years.