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ANNEXURE A
Description of Preventive Vigilance activities to be undertaken during the campaign
period (18th August to 17th November 2025) related to Vigilance Awareness Week 2025
1.
DISPOSAL OF PENDING COMPLAINTS
(a) Initiative
It is necessary to ensure that complaints are not kept pending and that they reach a logical
conclusion within the prescribed timelines. All organizations may ensure that all complaints
received on or before 30.06.2025 are disposed of during the campaign period.
(b) Reporting format
Name of the Organization:
Table 1
Sl. No.
Particulars
Number
1.
Complaints received on or before 30.06.2025
pending as on 18.08.2025
2.
Complaints received on or before 30.06.2025
disposed during the campaign period
3.
Complaints received on or before 30.06.2025 and
pending as on 17.11.2025
NAME OF THE CVO
SIGNATURE & SEAL OF CVO
3460994/2025/VIGILANCE
9/94
Page 4 of 10
2.
DISPOSAL OF PENDING CASES
a) Initiative
Delay in bringing vigilance cases to a logical conclusion is against the principles of natural
justice and also defeats the very purpose of initiating disciplinary action. The Commission
has also prescribed model timelines for investigation, implementation of First Stage Advice
(FSA)/ Second Stage Advice (SSA) and conclusion of disciplinary inquiries.
Further, implementing systemic improvements that address identified gaps will significantly
enhance the efficacy in systems and processes. Advices related to systemic improvement
which are pending for implementation should also be reviewed and decision taken for
implementation in a time-bound manner.
Also, the timely submission of reply to the outstanding CTE paras is essential for taking
corrective actions during execution of contract, enabling the organization for effecting
immediate recovery from contractors/suppliers, ensuring accountability of officials for
omission and commission of actions, etc. Therefore, it is of utmost importance that the replies
are furnished on observations of the CTEO in a time-bound manner.
In this regard, all organizations may ensure:
(i)
Timely implementation of FSA and SSA
(ii)
Timely completion of departmental inquiries (DI) by the Inquiry Officer (IO)/ Inquiry
Authority (IA)
(iii)
Implementation of pending Systemic Improvements
(iv)
Compliance on outstanding CTE Paras
b) Reporting format
Name of the Organization:
Table 2
Sl
No
Particulars
Pending as on
18.08.2025
(Nos.)
Cases
falling due
during the
campaign
period
(Nos.)
Implemented/
completed
during
the
campaign
period * (Nos.)
Pending as on
17.11.2025
(Nos.)
CVC
Non-
CVC
CVC
Non-
CVC
CVC
Non-
CVC
CVC
Non-
CVC
1
FSA
2
SSA
3
DI
[*including such cases which are falling due as per prescribed timelines during the campaign
period]
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Page 5 of 10
Table 3
Sl
No
Particulars
Pending as on
18.08.2025
(Nos.)
Implemented/
completed during the
campaign
period
(Nos.)
Brief
Summary
of each
Pending
as
on 17.11.2025
(Nos.)
CVC
CVO
CVC
CVO
CVC
CVO
1
Systemic
Improvements
1.
2.
3.
Table 4
Sl No
Particulars
Pending
as
on 18.08.2025
(Nos.)
Cases
falling due
during the
campaign
period
(Nos.)
Report
submitted to
CTEO
during
the
campaign
period (Nos.)
Pending
as
on 17.11.2025
(Nos.)
1
CTE Paras
NAME OF THE CVO
SIGNATURE & SEAL OF CVO
3460994/2025/VIGILANCE
11/94
Page 6 of 10
3.
CAPACITY BUILDING PROGRAMS
(a) Initiative
A well-trained employee is an asset for any organization. A robust training system for
employees is important for all organizations to succeed in its objective and functioning. The
Commission intends to focus on capacity building of master trainers as well as other
employees including completion of relevant courses on iGOT platform. All organizations
may conduct structured training programs for (a) Training of Master Trainers and (b) Training
of other executives and officials by the Master Trainers/ training institutes/ other resources on
the following subject matters:
(i)
Investigation & report
(ii)
Framing of Chargesheet
(iii)
Conducting CTE type Intensive Examinations
In addition, organizations may also identify courses available on iGOT on topics / themes
such as Ethics, Conduct Rules, Integrity, Attitudinal Change, Cyber Hygiene, Public
Procurement and encourage employees to complete these courses during the campaign
period.
(b) Reporting format
Name of the Organization:
Table 5
CAPACITY BUILDING PROGRAMS
S.No.
Subject matter of
Training
No of
Master
Trainers
trained*
No of Employees
trained including
those trained by
the Master
Trainers
Total no. of
Employees
Trained
1
Investigation & Report
2
Framing of Chargesheet
3
Conducting CTE Type
Intensive Examinations
*List of master trainers (name, address, contact number, email ID, subject matter) to be
uploaded by the organizations at https://qpr.cvc.gov.in/.
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Page 7 of 10
Table 6
Sl No
Name of the Course on
iGOT
No. of Employees who have completed the
course during the campaign period
NAME OF THE CVO
SIGNATURE & SEAL OF CVO
3460994/2025/VIGILANCE
13/94
Page 8 of 10
4.
ASSET MANAGEMENT
(a) Initiative
A number of organizations possess a large number of fixed assets like land/ properties. In
many cases, either the ownership documents or lease agreements are not available, property
is not in use or encroachments have taken place. During the campaign period, organizations
may review the following:
(i) whether documents in respect of the properties owned by the organizations have been
properly documented, verified and digitized as per extant rules
(ii) in case of property under lease, whether valid lease agreements are available and
periodically reviewed
(iii) whether encroachments have been identified and future plan of action drawn for such
properties.
In respect of movable assets, many offices have a number of old, unused or condemned
assets which affect the cleanliness of the working environment. During the campaign
period, organizations may review the following:
(i) whether inventory of assets (plant and machinery, office equipments, vehicles, sundry
items etc) is being maintained as per extant rules
(ii) whether identification of obsolete items/ assets has been done and their disposal carried
out as per extant rules.
(b) Reporting format
Name of the Organization:
Table 7
Sl No
Particulars of Review (Fixed assets)
Details
1
Whether documents in respect of the
properties owned by the organizations
have
been
properly
documented,
verified and digitized as per extant rules
(i) Details of review undertaken during the
campaign period and outcome thereof
(ii) Details of land/properties for which
requisite
ownership
document/lease
agreement are not available, and action
plan proposed to rectify the situation
2
In case of property under lease, whether
lease
agreements
are
available
and
periodically reviewed
3
Whether
encroachments
have
been
identified and future plan of action
drawn for such properties
(i) Details of review undertaken during the
campaign period and outcome thereof
(ii) Details of land/ properties which have
been encroached upon and action plan
proposed to rectify the situation
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Table 8
Sl No
Particulars of Review (Movable
Assets)
Details
1
Whether inventory of assets (plant
and machinery, office equipments,
vehicles,
sundry
items
etc)
and
physical assets are reconciled as per
extant rules
(i) Details of review undertaken during
the
campaign
period
and
outcome
thereof
(ii)Details of action plan proposed for
reconciliation which could not be done
in the campaign period to be given
2
Whether identification of obsolete
items/ assets has been done and
their disposal carried out as per
extant rules
(i) Details of review undertaken during
the
campaign
period
and
outcome
thereof
(ii) Details of assets due for disposal as
per
extant
rules
and
pending
for
disposal at the end of campaign period.
Action proposed for disposal of the
same to be given
NAME OF THE CVO
SIGNATURE & SEAL OF CVO
3460994/2025/VIGILANCE
15/94
