Document text
U-16/30/816/2025/PC-UdyogMandal(Kerala) E-342675 26-12-2025
To
All Deans-ESIC PGIMSRs, Medical & Dental Colleges and Hospitals
All Medical Superintendents-ESIC Hospitals
Director (Medical) Delhi/Director (Medical) Noida
Subject:
Standard
specifications
of
Endoscopy
Unit/HD
Video
Endoscopy System (UGI, LGI)-reg.
Respected Sir/Madam,
Reference captioned subject, please find enclosed specifications and cost
estimation in respect of Endoscopy Unit/HD Video Endoscopy System (UGI,
LGI) recommended by duly constituted committee (comprising of experts
from ESIC Institutions as well as external experts from premier/other
Government Institutions) and approved by Director General, ESIC for
utilization by ESIC Institutions.
The approximate cost as per the specifications annexed (enclosed) is
detailed below:
Sl. No.
Equipment
Estimated Cost in Rupees
( excluding CMC & GST)
1
Endoscopy
Unit/HD
Video
Endoscopy System (UGI, LGI)
1.05 Cr (Rupees One Crore Five
Lakhs)
All ESIC Institutions are hereby informed to adhere to the specifications
and guidelines as detailed below:
a. The specifications are broad-based for use by ESIC Institutions.
Considering technological developments, institutions may incorporate
generic technical modifications and additional tender conditions after
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assessing local requirements, in strict adherence to the ESIC Medical
Equipment
Manual
and
all
applicable
procurement
guidelines
(GeM/GFR/CVC/MII) and statutory provisions.
b. The medical device shall conform to the standards laid down by the
Bureau of Indian Standards established under section 3 of the Bureau of
Indian Standards Act, 1985 (63 of 1985) or as may be notified by the
Ministry of Health and Family Welfare (MoH&FW) in the Central
Government, from time to time.
c. Where no relevant standard of any medical device has been laid down
by the Bureau of Indian Standards or notified by the Ministry of Health
and Family Welfare (MoH&FW) in the Central Government, such device
shall conform to the standard laid down by the International Organization
for Standardization (ISO) or the International Electro Technical
Commission (IEC), or by any other pharmacopoeial standards.
d. In case of the standards which have not been specified by
BIS/MoH&FW/ISO/IEC, or by any other pharmacopoeial standards, the
device shall conform to the validated manufacturer’s standards.
e. All user units shall ensure evaluation of cost–benefit analysis, obtain
necessary sanctions/approvals from Hqrs., and confirm adherence to
ESIC norms, Delegation of Powers, infrastructure and manpower
availability, and budgetary provisions before procurement.
f. Since GeM is dynamic in nature, institutions must conduct due diligence
in cost estimation prior to tendering. Cost references should primarily be
drawn from GeM contracts/supply orders; where unavailable, market
surveys or other prescribed methods (GEM/ Equipment Manual/Manual
of Procurement of Goods) may be used.
g. Procuring institutions must carefully assess whether the prescribed
specifications are essential, or whether lower-specification equipment at
a lower cost may adequately meet requirements, considering bed
strength, ancillary facilities, location, and market conditions. Institutions
must use GeM for cost estimation with appropriate specifications
accordingly.
h. In cases where the estimated cost exceeds Delegation of Powers or is
outside ESIC norms, or exceeds the cost estimated by ESIC Hqrs, the
Dean/Medical Superintendent shall seek prior in-principle approval from
Hqrs with proposals submitted in the prescribed proforma along with full
justification, cost–benefit analysis, recommendations, and certification
from local Finance & Accounts.
i. A pre-bid meeting/conference should invariably be conducted by the
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procuring location. During the course of the pre-bid meeting, if any
clause within the specifications framed by ESIC Headquarters is found to
be restrictive in nature, such clauses may be amended or removed,
provided that the reasons for doing so are duly recorded. The technical
evaluation shall thereafter be carried out based on the revised
specifications and applicable criteria. Any such modifications must be
promptly communicated to the Procurement Cell, ESIC Headquarters.
It is reiterated that the Head of the Institution shall be solely responsible to
ensure that procurement is carried out strictly in compliance with ESIC norms,
Government of India procurement guidelines (GeM/GFR/CVC/MII), and the
ESIC Medical Equipment Manual.
User institutions must ensure that:
Only generic specifications are adopted.
Adequate budget, infrastructure and manpower are available.
Prior approval for starting services is obtained from ESIC Hqrs.
Cost–benefit analysis, reasonableness of rates, and optimum utilization
are ensured.
Local financial concurrence/vetting is obtained.
Under no circumstances does any procured equipment remain
unutilized.
This issues with the approval of Director General, ESIC.
Yours sincerely,
Dy. Medical Commissioner (RC & PC)
Encl: Specifications of Endoscopy Unit/HD Video Endoscopy System (UGI,
LGI)
Copy to:
1. All Zonal Medical Commissioners.
2. PPS to DG/CVO/FC and PPS to MC(MA)/MC(ME)/MC(MS)/MC(PC).
3. WCM, Hqrs with request for uploading on ESIC website
U-16/30/816/2025/PC-UdyogMandal(Kerala)
I/3409534/2025
