Laws and sections by number or title, due dates, pages, and updates.
The Competent Authority directs all employees of ESIC to refrain from using open or external artificial intelligence tools for official noting, drafting, or data analysis. Employees must not use public tools like ChatGPT, Deepseek, Gemini, or Copilot to prevent data leakage and loss of confidentiality. Employees must obtain approval in writing from the IC(ICT), CTO, or ICT Division of Hqrs before any official use of artificial intelligence tools. Sharing data on the open internet violates data sanctity. The ICTD HQ enforces technical tools to forbid open access in line with the IT and Security policy.
What you must do
Key dates
Who is affected
Ask about this circular
[Image omitted. See the official document.]
File No.: Z-11/12/1/Misc.Matter/2024-MSU
Date: .10.2025
Circular
Subject: Use of Open / External Artificial Intelligence (AI) Tools for Official Work.
It has come to the notice of the Competent Authority that many of the Dealing Assistants/Other officials are using publicly available Artificial Intelligence (AI) tools such as ChatGPT, Deepseek, Gemini etc. in their day to day official work. While these tools can be useful in some specific cases but their general usage poses significant risks to data security and leakage of sensitive information across the globe even before the approval of competent authority.
The Competent Authority has taken it seriously and directed that all the employees of ESIC to refrain themselves from using open or external AI tools—such as ChatGPT, DeepSeek, Copilot, Midjourney, DALL-E, Jasper, Adobe Firefly etc. for official noting, drafting or data analysis due to the risks of leakage of sensitive data and confidential information related to stakeholders. For any use of AI tools for official purposes approval in writing should be obtained from IC(ICT)/ CTO/ICT Division of Hqrs. All officers and officials are to ensure that such use of AI tools for generic noting/ drafting must be refrained at all levels.
Further, sharing of data in the open internet is a violation of data sanctity and leads to sensitive data being leaked in the open internet. Employees(officials) must be sensitized and made aware of the risks of such activity. ICTD HQ will enforce all tools to forbid open access in line with the IT and Security policy respectively.
This issues with the approval of the Director General.
Digitally signed by Vinod Kumar Nagpal Date: 27-10-2025 09:57:05
Assistant Director (MSU)
