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Employees' Provident Fund Organisation
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(Ministry of Labour & Employment, Govt. Of India)
tSZ1 ch1411C.14 Head Office
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1-(44{, w• fac-ei) - 110066.
Bhavishya Nidhi Bhawan,14-Bhikaiji Cama Place, New Delhi-I 10066
www.epfindia.gov.in
www.epfindia.nic.in
By Web Circulation
By Speed Post
No. Budget/44/2013-14/2014-15/Main 1i
Dated: 13.09.2013
OFFICE MEMORANDUM
Sub: Submission of Revised Estimates for the year 2013-14 and Budgel Estimates
for the year 2014-15 in respect of Employees' Provident Fund Scheme, 1952
(including Employees' Pension Scheme, 1995) and Employees' Deposit
Linked Insurance Scheme, 1976.
In accordance with the provisions regarding budget contained in Para 58 of
the EPF Scheme 1952, on probable Receipts and Expenditure relating to the
Administration of the Funds, the Revised Estimates for the year 2013-14 and the
Budget Estimates for the year 2014-15 of the EPF Organisation, based on the
actual Income & Expenditure upto 30th September 2013 (i.e. from 1.4.2013 to
30.9.2013), are to be prepared and placed before the Central Board of Trustees,
EPF for the consideration and approval in this financial year.
2.
The budgetary exercise should not be treated as mere routine exercise and
it should receive the personal attention of the Regional P.F. Coi nmissicner-I and
the OIC of SRO for its correctness and timely submission. On the part of the RPFC-I1
(F&A), it should be treated as a vital function for the respective Region including
for the SROs and he should devote his personal attention in assisting the Regional
Commissioner ii;)-charge of the Region. Efforts should be made to frame the
Revised Estimates for 2013-14 in such a manner that there may not be any
necessity for Re-appropriation/ Additional Funds in the last month of the financial
year.
3.
The NATRSS is treated as an independent unit and separate funds are
allotted. to meet its own expenditure and the Zonal Training Institutes (ZTL;), Sub-ZTI
(Shillong) working under them. As such, Director, NATRSS, shaU submil budget
proposal separately for NATRSS including ZTIs and the Sub-ZTI.
LAIdget for
Deputy Director, Vigilance (NZ) may be included in the proposal o NATR5.S.
4.
RPFC (ASD), Head Office is also required to submit the proposal of Revised
Estimate 2013-14 & Budget Estimates 2014-15 in respect of Head Office including
the proposal of National Data Centre, Bhavishya Nidhi Enclave and Bhavishya
Nidhi Bhawan regarding requirement of funds under the budget head "Petty
Works & Maintenance of Office Building and Staff Quarters "which will be at the
disposal of Chief Engineer, PFD, Head Office.
5.
Similarly, the EPF Appellate Tribunal shall be treated as a separate unit and
separate funds are to be allotted to meet its own expenditure. As such, Registrar,
EPF Appellate Tribunal shall submit budget proposal separately.
6.
The following guidelines may please be kept in mind while formulating the
Revised Estimates for 2013-14 and Budget Estimates for 2014-15: -
(i)
One single proposal is required to be prepared in respect of a Region as a
whole by consolidating the proposals of Regional Office and the Sub-
Regional Offices. RPFC-In-Charge of the Region as well as RPFC-II (F&A)
may, therefore, consult the OICs of SROs under their control immediately to
ensure that there is no delay in transmission of the requisite information to
their office. The Revised Estimates for 2013-14 and Budget Estimates for
2014-15 for the offices of Addl. CPFCs (Zones) and Permanent Inquiry
Officers, Zonal Audit Parties and Deputy Directorates (Vigilance) may
include any new requirements, if any, other than the routine items like Pay &
Allowances, TA, Stationary, Phone etc. to the Regional Offices or NATRSS
whichever is concerned, where these offices are situated, which in turn, will
include the same in the consolidated budget proposal of the Region.
(ii)
For enable us to assess the amount of contributions estimated as receivable
during the year 2013-14 (Revised Estimates) and in 2014-15 (Budget
Estimates), the details of contributions may be given in statements as
prescribed in Annexure - BT/A. The figures of Income, Contribution, and
Expenditure may be in Rupees format only. If, there is a great variation the
justification may be given.
(iii)
It has often been noticed that most of the Regional Offices send requisition
for additional funds immediately after allotment of the Revised Estimates or
in the beginning of the year after allotment of Budget Estimates under
certain budget heads. This is not a healthy practice and, this indicates that
proper assessment of all possible expenditure for the year has not been
assessed in advance while formulating the Budget Proposals by the field
offices. It is, therefore, requested to ensure that due care is taken and
Budget Proposals are made on a realistic basis. In certain cases, permission
has been granted by Head Office to incur the expenditure over and above
budget allotted in BE 2013-14 under certain budget heads but within the
Funds already available for the region as a whole. It may be ensured that
the same is projected & included in the proposal of Revised Estimates for the
year 2013-14. Further, the budget proposals for the budget head of "Pay
and Allowance" may be based on the actuals of expenditure upto
30.9.2013 and the element of additional expenditure to be incurred on the
vacancies likely to be filled up may be taken very accurately.
(iv) As in the previous year, the recovery on account of Repayable Loans and
Advances and Misc. Income on account of Rent etc. will continue to be
treated as part of the Income. The estimates may be worked out on the
basis of actuals for the year 2012-13, 2013-14 (Revised Estimates),
2014-15(Budget Estimates).
(v)
Consequent to the amendment of Paragraph 27 of the Pension Scheme,
the ratio for the apportionment of expenditure between the two Schemes
i.e. Employees' Provident Fund Scheme and Employees' Deposit Linked
Insurance Scheme is 99:1. In order to keep the expenditure within the
prescribed ratio, the estimates should be prepared in a consolidated form
i.e. E.P.F. + E.D.L.I. The final apportionment in the prescribed ratio will be
done by Head Office after considering and finalizing the budget proposals
by the field office. In view of this, there is a separate budget proposals for
expenditure in respect of E.D.L.I. Scheme may not be prepared. However,
the budget proposals of Revised Estimates for 2013-14 and Budget Estimates
for 2014-15 in respect of contribution and Income under E.D.L.I. may be
furnished separately in Annexures enclosed alongwith the budget proposals
of the Region.
(vi) The estimates should be furnished in respect of Standard Heads of Account
as annexed to this Office Memorandum and mixing of different heads and
creation of new ones may not be done. Care may be taken to book the
expenditure under the appropriate Heads only. For instance, if any
expenditure has been incurred on account of Sports Activities, Holiday
Home, Computerization, Fixed Medical Allowance, Dearness Allowance,
Staff paid from Contingencies, Office Equipment and Training &
Conference, the same may be shown invariably under proper head against
actuals with specific remarks. In the past, it has been observed that the
expenditure incurred under the above mentioned heads was not booked
under proper heads. The amount of NPS Contribution (Staff Contribution +
Matching Contribution of Board's share alongwith interest thereon) towards
New Pension Scheme may be booked under the budget head "Board's
Share towards New Pension Scheme" effective from 01.01.2004. The interest
may be calculated as per the SPF interest calculation on year to year basis.
(vii) While preparing the estimates, the instructions of the Government of India,
Department of Expenditure, Ministry of Finance OM No. 7(1)E.Coord/2012
dated 05.06.2012 on Expenditure Management - Economy Measures and
Rationalization of Expenditure, should be followed in letter and spirit
(enclosed).
(viii) It may be ensured that there shall be no variation between the figures
pertaining to Income & Expenditure of the previous year already reported in
the Audited Balance Sheet and Actuals for 2012-2013 shown in the budget
proposals for 2013-14. Similarly, Actual expenditure upto 30.9.2013 as
reported in RE 2013-14 may tally with the figures so far reported by the
Regions in the Monthly Classified Summary and Monthly Expenditure
Return II upto the month of September, 2013.
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