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cI-1 T4 I
afitIPT d I Ocri
Employees' Provident Fund Organisation
(PAT!' "C"r
a-TR7
(Ministry of Labour & Employment, Govt. Of India)
tSZ1 ch1411C.14 Head Office
gifaiszr fAit- 31--4, 14 arrwrcrlf
1-(44{, w• fac-ei) - 110066.
Bhavishya Nidhi Bhawan,14-Bhikaiji Cama Place, New Delhi-I 10066
www.epfindia.gov.in
www.epfindia.nic.in
By Web Circulation
By Speed Post
No. Budget/44/2013-14/2014-15/Main 1i
Dated: 13.09.2013
OFFICE MEMORANDUM
Sub: Submission of Revised Estimates for the year 2013-14 and Budgel Estimates
for the year 2014-15 in respect of Employees' Provident Fund Scheme, 1952
(including Employees' Pension Scheme, 1995) and Employees' Deposit
Linked Insurance Scheme, 1976.
In accordance with the provisions regarding budget contained in Para 58 of
the EPF Scheme 1952, on probable Receipts and Expenditure relating to the
Administration of the Funds, the Revised Estimates for the year 2013-14 and the
Budget Estimates for the year 2014-15 of the EPF Organisation, based on the
actual Income & Expenditure upto 30th September 2013 (i.e. from 1.4.2013 to
30.9.2013), are to be prepared and placed before the Central Board of Trustees,
EPF for the consideration and approval in this financial year.
2.
The budgetary exercise should not be treated as mere routine exercise and
it should receive the personal attention of the Regional P.F. Coi nmissicner-I and
the OIC of SRO for its correctness and timely submission. On the part of the RPFC-I1
(F&A), it should be treated as a vital function for the respective Region including
for the SROs and he should devote his personal attention in assisting the Regional
Commissioner ii;)-charge of the Region. Efforts should be made to frame the
Revised Estimates for 2013-14 in such a manner that there may not be any
necessity for Re-appropriation/ Additional Funds in the last month of the financial
year.
3.
The NATRSS is treated as an independent unit and separate funds are
allotted. to meet its own expenditure and the Zonal Training Institutes (ZTL;), Sub-ZTI
(Shillong) working under them. As such, Director, NATRSS, shaU submil budget
proposal separately for NATRSS including ZTIs and the Sub-ZTI.
LAIdget for
Deputy Director, Vigilance (NZ) may be included in the proposal o NATR5.S.
4.
RPFC (ASD), Head Office is also required to submit the proposal of Revised
Estimate 2013-14 & Budget Estimates 2014-15 in respect of Head Office including
the proposal of National Data Centre, Bhavishya Nidhi Enclave and Bhavishya
Nidhi Bhawan regarding requirement of funds under the budget head "Petty
Works & Maintenance of Office Building and Staff Quarters "which will be at the
disposal of Chief Engineer, PFD, Head Office.
5.
Similarly, the EPF Appellate Tribunal shall be treated as a separate unit and
separate funds are to be allotted to meet its own expenditure. As such, Registrar,
EPF Appellate Tribunal shall submit budget proposal separately.
6.
The following guidelines may please be kept in mind while formulating the
Revised Estimates for 2013-14 and Budget Estimates for 2014-15: -
(i)
One single proposal is required to be prepared in respect of a Region as a
whole by consolidating the proposals of Regional Office and the Sub-
Regional Offices. RPFC-In-Charge of the Region as well as RPFC-II (F&A)
may, therefore, consult the OICs of SROs under their control immediately to
ensure that there is no delay in transmission of the requisite information to
their office. The Revised Estimates for 2013-14 and Budget Estimates for
2014-15 for the offices of Addl. CPFCs (Zones) and Permanent Inquiry
Officers, Zonal Audit Parties and Deputy Directorates (Vigilance) may
include any new requirements, if any, other than the routine items like Pay &
Allowances, TA, Stationary, Phone etc. to the Regional Offices or NATRSS
whichever is concerned, where these offices are situated, which in turn, will
include the same in the consolidated budget proposal of the Region.
(ii)
For enable us to assess the amount of contributions estimated as receivable
during the year 2013-14 (Revised Estimates) and in 2014-15 (Budget
Estimates), the details of contributions may be given in statements as
prescribed in Annexure - BT/A. The figures of Income, Contribution, and
Expenditure may be in Rupees format only. If, there is a great variation the
justification may be given.
(iii)
It has often been noticed that most of the Regional Offices send requisition
for additional funds immediately after allotment of the Revised Estimates or
in the beginning of the year after allotment of Budget Estimates under
certain budget heads. This is not a healthy practice and, this indicates that
proper assessment of all possible expenditure for the year has not been
assessed in advance while formulating the Budget Proposals by the field
offices. It is, therefore, requested to ensure that due care is taken and
Budget Proposals are made on a realistic basis. In certain cases, permission
has been granted by Head Office to incur the expenditure over and above
budget allotted in BE 2013-14 under certain budget heads but within the
Funds already available for the region as a whole. It may be ensured that
the same is projected & included in the proposal of Revised Estimates for the
year 2013-14. Further, the budget proposals for the budget head of "Pay
and Allowance" may be based on the actuals of expenditure upto
30.9.2013 and the element of additional expenditure to be incurred on the
vacancies likely to be filled up may be taken very accurately.
(iv) As in the previous year, the recovery on account of Repayable Loans and
Advances and Misc. Income on account of Rent etc. will continue to be
treated as part of the Income. The estimates may be worked out on the
basis of actuals for the year 2012-13, 2013-14 (Revised Estimates),
2014-15(Budget Estimates).
(v)
Consequent to the amendment of Paragraph 27 of the Pension Scheme,
the ratio for the apportionment of expenditure between the two Schemes
i.e. Employees' Provident Fund Scheme and Employees' Deposit Linked
Insurance Scheme is 99:1. In order to keep the expenditure within the
prescribed ratio, the estimates should be prepared in a consolidated form
i.e. E.P.F. + E.D.L.I. The final apportionment in the prescribed ratio will be
done by Head Office after considering and finalizing the budget proposals
by the field office. In view of this, there is a separate budget proposals for
expenditure in respect of E.D.L.I. Scheme may not be prepared. However,
the budget proposals of Revised Estimates for 2013-14 and Budget Estimates
for 2014-15 in respect of contribution and Income under E.D.L.I. may be
furnished separately in Annexures enclosed alongwith the budget proposals
of the Region.
(vi) The estimates should be furnished in respect of Standard Heads of Account
as annexed to this Office Memorandum and mixing of different heads and
creation of new ones may not be done. Care may be taken to book the
expenditure under the appropriate Heads only. For instance, if any
expenditure has been incurred on account of Sports Activities, Holiday
Home, Computerization, Fixed Medical Allowance, Dearness Allowance,
Staff paid from Contingencies, Office Equipment and Training &
Conference, the same may be shown invariably under proper head against
actuals with specific remarks. In the past, it has been observed that the
expenditure incurred under the above mentioned heads was not booked
under proper heads. The amount of NPS Contribution (Staff Contribution +
Matching Contribution of Board's share alongwith interest thereon) towards
New Pension Scheme may be booked under the budget head "Board's
Share towards New Pension Scheme" effective from 01.01.2004. The interest
may be calculated as per the SPF interest calculation on year to year basis.
(vii) While preparing the estimates, the instructions of the Government of India,
Department of Expenditure, Ministry of Finance OM No. 7(1)E.Coord/2012
dated 05.06.2012 on Expenditure Management - Economy Measures and
Rationalization of Expenditure, should be followed in letter and spirit
(enclosed).
(viii) It may be ensured that there shall be no variation between the figures
pertaining to Income & Expenditure of the previous year already reported in
the Audited Balance Sheet and Actuals for 2012-2013 shown in the budget
proposals for 2013-14. Similarly, Actual expenditure upto 30.9.2013 as
reported in RE 2013-14 may tally with the figures so far reported by the
Regions in the Monthly Classified Summary and Monthly Expenditure
Return II upto the month of September, 2013.
4115
(ix) A performance Audit was conducted by the Director General of Audit
(Central Expenditure), New Delhi for the period 2006-07 to 2011-12. The
following recommendation were given by them that "Budget proposal
should be prepared on realistic basis after assessing actual needs of the
Organization". Hence, it is requested that while preparing the proposal of RE
for 2013-14 and BE for 2014-15 this aspect may be accounted for.
(x)
The budget proposals have to be co-related with regard to Income while
proposing Expenditure in the Revised Estimates for 2013-14 and Budget
Estimates for 2014-15. It may be ensured that your Income resources are
sufficient to withstand the proposed increase in the expenditure. In this
context, it becomes imperative to see that all sources of Income are fully
utilised and special attention is bestowed on collection of entire
Administrative Charges and Inspection Charges due during the year itself.
(xi) Any variation beyond 10%, in respect of income, contribution & expenditure
between Budget Estimates for 2013-14 and Revised Estimates for 2013-14
may be explained in a separate note.
(xii) The reasons for variation i.e. the anticipated increase or decrease under
Contribution, Income and Expenditure in Revised Estimates 2013-14 may be
worked out with reference to the actuals for the year 2012-13 as well as
Budget Estimates for 2013-14. The Budget Estimates for 2014-15, it may be
with reference to figures shown in Revised Estimates for 2013-14.
(xiii) The Regional Offices may, in turn allocate adequate funds to the
subordinate offices under their control. The requirements of the SROs may
also be factored in the proposal of the Regions.
7.
The proposals of Revised Estimates for the year 2013-14 and Budget
Estimates for the year 2014-15, duly incorporating the requirement of Sub-Regional
Offices and other subordinate offices as stated in Para 6(i) above and complete
515
in all respects may reach this office by 15th October 2013 without necessitating the
issue of reminder. The proposal may be prepared in MS-Excel Programme.
Separate worksheets should be utilized for entering the figures
, related to
Expenditure, Income and Contributions (EPF, EPS and EDLI schemes) respectively.
The proposal may be forwarded through CD also along with the Hard Copy and
through E-mail f rc.fa@epfindia.ciov.in 1.
Ends: As above
hS5ANT-AY KUMAR)
Financial Advisor & ief Accounts Officer
To,
1. Director (NATRSS)
2. The RPFCs (Gr-I)
3. RPFC (ASD) in Head Office
4. Registrar, EPF Appellate Tribunal
5. RPFC-I1 of SROs
Copies alongwith Annexure forwarded for similar action to:-
1.
Addl. C.P.F.C.s of all Zones. For necessary action to ensure the submission
of Budget Proposal to the Regional P.F. Commissioner as mentioned
below:
The existing system of discussions by R.P.F.C.s of the Regions with their
respective Additional C.P.F.C.s of Zones on the estimates may be carried
out in advance by convening of a meeting of R.P.F.C.s & 01Cs of SROs so
that all issues are sorted out in advance while sending the budget
proposal to Head Office and there is no problem in distributing the
amounts on receipt of the approved Budget. For this purpose, Additional
C.P.F.C.s of Zones are requested to:-
(i)
Act as resource person for regional formations in Budget Proposal
for the RO and SROs in a fair manner as well as in distribution of
funds between offices in the Region as per the requirements of
each Office.
(ii)
Be involved in every stage of the budget formulations in an
appropriate manner and evaluation of each proposal of all the
offices under their jurisdiction with reference to their past
performance, proper utilization of funds, expenditure incurred, and
controls maintained etc.
(iii)
Act as economy scrutinizer and sound alarm bell as and when
estimates and the expenditure causes a mismatch.
2.
Addl. CPFC (IS)/RPFC-11(Proiect)/RPFC-11(1S),H0 with the request to review
the budgetary requirements for the Revised Estimates 2013-2014 and
Budget Estimates 2014-2015 under the budget head 'Computerisation
(Normal/Project)' and to forward their proposals Region-wise with proper
justification by 15th October 2013. The requirements under Normal Course
and requirements under 'Project' may be projected separately. The
expenditure incurred under BE 2013-14 may also be included in your
proposal. The actual expenditure incurred during the financial year
2012-13 may also be intimated.
3.
R.P.F.Cs-in-Charge, Zonal Training Institutes, Faridabad, 'Main, Kolkata,
and Chennai for necessary action and to submit their proposal to
Director, NATRSS before target date i.e. 15th October, 2013.
4.
Officer-in-Charge, Sub-Regional Offices with a request to submit the
budget proposals to their respective Regional Offices before the target
date. It may please be ensured that no budget proposals or copy of
them from the Sub-Regional Offices is submitted to the Head Office
directly.
5.
Chief Engineer (H.O.) with a request to furnish the figures in respect of
Original works under 'Capital Expenditure', Office wise with detailed
justification by 15th October 2013.
6.
Addl. C.P.F.C.(HR)/Regional P. F. Commissioner-I (HRM), H.O. (02 Copies)
(a):-
It is requested to intimate the total number of posts sanctioned
and filled up category-wise as on 30.09.2013 including Head Office with
Pay Band, Grade Pay and also details of Additional Staff proposed to be
sanctioned during 2013-2014 and 2014-2015. Financial implication in
respect of additional staff proposed to be sanctioned is also to be
intimated by 15th October 2013.
(b):- Similarly, proposal for requirement of Budget under the Head
'Purchase of Motor Vehicles' for ROs, Head Office, NATRSS including ZTIs,
EPF Appellate Tribunal & for Additional C.P.F.C.s of Zones may also be
forwarded accordingly within the due date.
7.
Addl. C.P.F.C.(Publicity) / R.P.F.C.(Publicity),H.O. with the request to
review his budgetary requirement for Revised Estimates 2013-2014 and
Budget Estimates 2014-2015 and to forward his proposal through R.P.F.C.
(ASD) with proper justification by 15th October 2013.
8.
Addl.C.P.F.C.(HR)/R.P.F.C.-1(HRM),H.O. Welfare Officer, H.O. for similar
action for sending the Budget requirement for the Welfare Activities and
Sports Activities in respect of all the field offices including Head Office by
15th Oct. 2013. The actual expenditure incurred during the financial year
2011-12 may also be intimated.
9.
RPFC(NDC) with a request to forward their proposal alongwith RPFC(ASD),
Head Office
10.
PS to C.P.F.C.
11.
PS to FA & CAO.
12. PS to Chief Vigilance Officer.
13. PS to Director (Audit), Zones.
for information.
14. All Deputy Directors (Audit).
15. All Deputy Directors (Vigilance).
16. All Internal Audit Parties.
17. A.P.F.C. (PAC) in Head Office.
18. R.P.F.C., NDC, Head Office with a request to upload this Memorandum
with its enclosures on EPFO's website.
(SANJAY KUMAR)
Regional P.F. Commissioner-I
(Finance & Accounts)
Copy to:
Cabinet Secretary
Principal Secretary to the Prime Minister
,rocA9et.,etary, Planning Commission
(f
trA
49&,/
}s-u-
No.7(1)/E.Coord/2012
GOVERNMENT OF INDIA
MINISTRY OF FINANCE
DEPARTMENT OF EXPENDITURE
***
North Block, New Delhi
Dated: 5 64June, 2012
OFFICE MEMORANDUM
Subject: Expenditure Management-Economy Measures and
rationalization of expenditure in autonomous bodies — reg.
In consonance with this Department's OM of even no. dated
31St May, 2012, appropriate economy measures need be put in
place to rationalize the expenditure of autonomous bodies also.
2.
Accordingly, it has been decided to extend the economy
measures outlined in the OM dated 31 st May, 2012 to autonomous
bodies funded by Government of India.
To
All Secretaries to the Govt. of India
All Financial Advisers
(Sumit Bose)
Secretary (Expenditure)
No.7(1)E.Coord/2012
Government of India
Ministry of Finance
Department of Expenditure
New Delhi, the 31' t May, 2012
OFFICE MEMORANDUM
Sub:
Expenditure Management- Economy Measures and
Rationalization of Expenditure
Bac kgroppd
With a view to containing non-developmental expenditure and
thereby releasing additional resources for meeting the objectives of
the priority schemes, Ministry of Finance has been issuing guidelines
on austerity measures in the government from time to time.
2.
Economy Measures
In the context of the current fiscal situation where there is a
tremendous pressure on Government's resources, there is an urgent
need for rationalization of expenditure and optimization of available
resources with a view to improve the macroeconomic environment.
With this objective, the; following measures for fiscal prudence and
economy will come into force with immediate effect:-
2.1 Cut in Non-Plan expenditure
For the year 2012-2013, every Ministry/Department shall effect
a mandatory 10% cut in non-Plan expenditure excluding
interest payment, repayment of debt, Defence capital, salaries,
pension and the Finance Commission grants to the States. No
re-appropriation of funds to augment the non-Plan heads of
expenditure on which cuts have been imposed, shall be allowed
during the current fiscal year.
ii is
2.2 Seminars and Conferences
i)
Utmost economy shall be observed in organizing conferences/
Seminars/workSh9pS.
Only such conferences, workshops,
seminars, etc. which are absolutely essential, should be held
and even there ' a 10% cut on budgetary allocations for
seminars/ conferences shall be effected.
ii)
Holding of exhibitions/seminars/conferences abroad is strongly
discouraged except in the case of exhibitions for trade
promotion.
iii)
There will be a ban on holding of meetings and conferences at
five star hotel.
2.3 Purchase of vehicles
i)
Purchase of vehicles is banned until further orders, including
against condemned vehicles.
2.4 Foreign Travel
i)
It would be the responsibility of the Secretary of each
Ministry/Departmept to ensure that foreign travel is restricted to
most necessary and unavoidable official engagements based
on functional necessity and extant instructions, including on the
number of visits, are strictly followed.
ii)
Where travel is unavoidable, it will be ensured that officers of
the appropriate level dealing with the subject are sponsored
instead of those at higher levels. The size of the delegation and
the duration of visit{ will be kept to the absolute minimum.
iii)
Proposals for participation in study tours, workshops/
conferences/seminars/presentation of papers abroad at
Government cost will not be entertained except those that are
fully funded by sp9nsoring agencies.
2
12/15
iv) Foreign visits should be so regulated as to ensure that
each Ministry remains within the allocated budget (after
10% cut) for the 'same. Re-appropriation proposals on this
account would not be approved.
2.5 Creation of Posts
There will be a total ban on creation of Plan and Non-Plan
posts.
3.
Observance of discipline in fiscal transfers to States,
Public Sector Undertakings and Autonomous Bodies at
Central/ Statii/Loal level
3.1 No amount shall be released to any entity (including State
Governments), wiich has defaulted in furnishing Utilisation
Certificates for grants-in-aid released by the Central
Government withoit prior approval of the Ministry of Finance.
3,2 Ministries/DepartMents shall not transfer funds under any Plan
schemes in relaxation of conditionalities attached to such
transfers (such as matching funding).
3.3 The State Governments are required to furnish monthly returns
of Plan expenditure — Central, Centrally Sponsored or State
Plan — to respective Ministries/Departments along with a report
on toounts outstanding in their
. Public Account in respect of
CeriVal and Centrally Sponsored Schemes. This requirement
may be scrupulously enforced.
3.4 The following specific steps may be adopted :
a)
The unspent balances available with the States and
implementation agencies must be taken into account
before further releases are made.
3
13 /15
b)
The sanction for payment must clearly specify either that
the payee has no utilization certifications as 'due for
rendition' under the Rules under the scheme in question
or that the payment has been authorized by Department
of Expenditure.
c)
For any deviation from the above, the case should be
referred to the Department of Expenditure.
d)
The Chief Controller of Accounts must ensure compliance
with the above as part of pre-payment scrutiny.
4.
Balanced Pace of Expenditure
4.1 Rush of expenditure towards the end of the financial year
continues to be ark area of concern. As per extant instructions,
not more than one-third (33%) of the Budget Estimates may be
spent in the- last quarter of the financial year. Besides, the
stipulation that during the month of March the expenditure
should be limited to 15% of the Budget Estimates, is reiterated.
Ministries/Departments which are covered by the Monthly
Expenditure Plan (MEP) may ensure that the MEP is followed
strictly.
4.2 It is also considered desirable that in the last month of the year
payments may be made only for the goods and services
actually procured and for reimbursement of expenditure already
incurred. Hence, no amount should be released in advance (in
the last month) with the exception of the following :
i)
Advance payments to contractors under terms of duly
executed contracts so that Government would not renege
on its legal or contractual obligations.
ii)
Any loans on advances to Government servants etc. or
private indi*iduals as a measure of relief and
rehabilitation 1 as per service conditions or on
compassiohate grounds.
4
14 145
iii)
Any other exceptional case with the approval of the
Financial Advisor, However, a list of such cases may be
sent by the FA to the Department of Expenditure by 30 th
April of the following year for information.
4.3 Rush of expenditure on procurement should be avoided during'
the last quarter of the fiscal year and, in particular, the last
month of the year so as to ensure that all procedures are.
complied with and there is no infructuous or wasteful
expenditure. FA's are advised to specially monitor this aspect
during their reviews.
5.
No fresh financial Commitments should be made on items which
are not provided for in the budget approved by Parliament.
6.
Compliance
Secretaries of the Ministries/Departments being the Chief
Accounting Authorities as per Rule 64 of GFR shall be fully charged
with the responsibility of ensuring compliance of the measures
outlined above. Financial Advisors shall assist the respective
Departments in securing compliance with these measures and also
submit an overall report Ito the Minister-in-Charge and to the Ministry
of Finance on a quarterly basis regarding various actions taken on
these measures/guidelines.
( Sumit Bose )
Secretary (Expenditure)
All Secretaries to the Government of India
Copy to
1.
Cabinet Secretary
2.
Principal Secretary to the Prime Minister
3.
Secretary, Planning Commission
4.
All the Financial Advisors
5
15 1 15
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