EPFO circular HRD-II/65/2025/APAR/2025-26/1593 · 16 Jul 2026
Official title
Revision of timelines for the Annual Performance Assessment Report (APAR) for the year 2025-26 through SPARROW - Regarding File No: HRD-II/65/2025/APAR/2025-26/1593 dated 16/07/2026
Official record
Open source pageSummary
The Employees' Provident Fund Organisation (EPFO) has revised the timelines for completing Annual Performance Assessment Report (APAR) activities for the 2025-26 cycle via the SPARROW portal. This revision follows observations that numerous APARs remain pending at the self-appraisal stage, partly due to technical issues. The circular mandates strict adherence to the new schedule, which sets specific deadlines for self-appraisal submission, reporting, reviewing, disclosure, and the disposal of any representations. The system is configured to automatically forward APARs to the next level once these maximum timelines are exceeded. All officers and APAR custodians are instructed to process pending cases promptly, ideally before the specified deadlines.
What you must do
Key dates
Who is affected
If you do not comply
कर्मचारी भविष्य निधि संगठन Employees' Provident Fund Organisation (श्रम एवं रोजगार मंत्रालय, भारत सरकार) (MINISTRY OF LABOUR & EMPLOYMENT, GOVERNMENT OF INDIA) मुख्य कार्यालय/Head Office प्लेट ए, ग्राउंड फ्लोर, ब्लॉक II, ईस्ट किदवई नगर, नई दिल्ली-110023 Plate A, Ground Floor, Block II, East Kidwai Nagar, New Delhi-110023 Website: www.epfindia.gov.in
File No. HRD-II/65/2025/APAR/2025-26/1593
Dated: 16 JUL 2026
To, All Additional CPFCs (HQ)/ Director (PDNASS) All Additional CPFCs (Zones) Additional CPFC (ASD), Head Office/ Additional CPFC (ZTIs) All RPFCS/OIC in charge of Regional Offices/ District Offices
Subject: Revision of timelines for the Annual Performance Assessment Report (APAR) for the year 2025-26 through SPARROW-reg.
Ref: HO Circular No. HRD-II/65/2025/APAR/2024-25/1581 dated 16.06.2026
In continuation to the circular cited above, it has been observed that a number of APARs are still pending at the self-appraisal stage, some of them even due to technical issues. Accordingly, the competent authority has accorded approval to revise the timelines for completion of various APAR activities for the year 2025-26, as follow:
| S. No. | Activity | Timeline (Date on or before to be completed) | Auto Forward |
|---|---|---|---|
| 1 | Submission of resume/self-appraisal by the officer reported upon to the Reporting Officer. | 10.08.2026 | 11.08.2026 |
| 2 | Submission of report by Reporting Officer to Reviewing Officer | 09.09.2026 | 10.09.2026 |
| 3 | APAR to be completed by Reviewing Officer and forwarding to Administration/CR Section | 09.10.2026 | 10.10.2026 |
| 4 | Disclosure of APAR to the Officer Reported Upon | 19.10.2026 | 20.10.2026 |
| 5 | Submission of representation by Officer Reported Upon (ORU), if any | Within 15 days from disclosure i.e., 04.11.2026 | 05.11.2026 |
| 6 | Forwarding of representation by APAR Custodian to Competent Authority | 11.11.2026 | - |
| 7 | Disposal of representation by Competent Authority and forwarding to APAR Custodian | 11.12.2026 | - |
| 8 | Communication of decision of the Competent Authority to Officer Reported Upon (ORU) by APAR Custodian | Within 7 days from finalization of decision | - |
| 9 | Completion of APAR process and final taking on record | 18.12.2026 | - |
It is reiterated that the timelines highlighted are the maximum timelines beyond which the APARs will be automatically pushed to the next level. Officer Reported Upon (ORUs) and APAR Custodians are requested to process the cases pending at their level even before the due dates.
It is directed to strictly follow the above revised timelines for completion of various APAR activities for the year 2025-26.
(Issues with the approval of the Competent Authority)
(Uday Gupta) Regional P.F. Commissioner-II (HRD-II)
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