मुयालय, कमचारी राय बीमा
िनगम
म एवं रोजगार मंालय,भारत
सरकार
पंचदीप भवन, सी.आई.जी माग:
नईिदी -110002.
Headquarters, Employees’ State Insurance
Corporation
Ministry of Labour & Employment, Government of
India.
Panchdeep Bhawan: C.I.G. Road:
New Delhi – 110 002
ई-मेल/email: pc-hqrs@esic.gov.in
_______________________________________________________________________
No.Z-17012/253/2025-PC-Part(1)/1392231 29-09-2025
To
All Deans - ESI PGIMSRs/Medical and Dental Colleges
All Medical Superintendents - ESIC Hospitals
Director (Medical) Delhi/Director (Medical) Noida
Subject: Guidelines and checklist for submission of proposals to ESIC Hqrs
seeking sanction/approval (beyond DOP or outside ESIC Equipment norms) &
specifications framing (equipment costing above Rs.50 Lakhs/unit) -reg
Reference is invited to ESIC Medical Equipment Manual issued 2023 and existing
DOP (Dean/MS), sanction/approval is required to be taken from Hqrs’ office by ESIC
Institutions for equipment costing beyond DOP of Dean/MS, outside ESIC norms as well
as requisitions received for framing specifications (equipment costing more than Rs.50
lacs/unit). However, it has been observed on multiple instances, the proposals is
received at Hqrs Office from user institutions without complete documentation and
lacking mandatory details which are vital for evaluation/further assessment. This leads to
undue movement of files and wastage of time & resources causing delay in overall
procurement process.
With an objective to achieve the FIVE R’s of procurement i.e Right Quantity,
Right Quality, Right Price, Right Time and Right Source and to streamline as well as
expedite procurement process, a Checklist duly approved by Competent Authority is
enclosed for strict adherence and necessary compliance by all ESIC Institutions. In
addition, the following guidelines are to be followed:
1. This checklist should mandatory be signed by Dean/MS of respective institutions
and submitted along with complete proposal (in duly filled equipment Proforma
signed by Dean/MS with justification, cost-benefit analysis, vetting of local F&A,
recommendation of Dean/MS, etc as specified in ESIC Medical Equipment Manual
2023) for seeking Hqrs approval/sanction as well as while submitting requests for
framing of specifications (costing more than Rs.50 Lakhs/unit).
2. Prior to submission of proposals, user institutions to evaluate/check budgetary
provisions, availability of infrastructure, manpower, approval for starting the
services issued from ESIC Hqrs along with local financial concurrence.
3. Cost estimations must be thoroughly assessed prior to submission of proposal to
ESIC Hqrs.
4. References for cost estimation (GeM contracts/Supply orders etc) must be
enclosed and in cases where GeM references are not available, estimation of cost
should be certified based on market survey/other means by User units as
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prescribed in Equipment Manual, Manual of Procurement of Goods inter-alia.
5. Incorporation of generic specifications should be ensured by all user institutions.
Specifications issued by ESIC Hqrs are broad-based specifications for reference
purposes, user institutions should evaluate local factors/needs and may
incorporate, add/modify/delete generic technical changes following GeM, GFR,
CVC, MII, and procurement guidelines.
6. Additionally, User Units should assess if lesser specifications or lower-cost
equipment meets local requirements and prepare cost estimates accordingly to
ensure financial jurisprudence.
7. All the proposals received in ESIC Hqrs should strictly adhere to all statutory
procurement guidelines (GeM/GFR/MII, CVC), Certifications (BIS/CDSCO/ISO
inert-alia) and other mandatory pre-requisites such as AERB/PNDT etc (as the
case may be).
8. Any proposal received without furnishing checklist and fulfilling guidelines as
specified above shall not be considered.
This is for your kind perusal and necessary action.
This issues with the approval of Medical Commissioner ( PC ).
Encl: Checklist
Yours sincerely,
Asst. Director(PC)
Copy to:
1. All ESIC Zonal Medical Commissioners (North Zone, South Zone, West Zone, East
Zone & North East Zone.
2. PPS to MC(MA),MC(ME),MC(MS),MC(PC SST & RC)
3. WCM, Hqrs with request for uploading on ESIC website.
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Annexure
S.No Equipment Parameter
Checklist
Yes/No
1
Whether the said equipment is available in ESIC Norms or not
2
If not whether in norms for MCI/DCI/NMC/Nursing inter-alia
3
If not available in ESIC and NMC norms provide full justification and
recommendation regarding the requirement of the said equipment
4
Whether the equipment is required as First Purchase or additional
equipment
5
If it is the proposal for first purchase how the facility is being provided till
date
6
Whether specifications incorporated are generic or not
7
Whether this equipment has Make in India Certification such as
BIS/CDSCO/ISO as in Equipment Manual, chapter 8,8.2(g)
8
Approval/sanction
for
starting
the
services
in
case
of
new
requirement/speciality
9
Availability of technical and paramedical manpower, nursing personnel
and ancillary staff for operating the equipment in the to be established
Department/already established department (as the case maybe)
certifying equipment will be utilized optimally
10
Whether all mandatory & statutory approvals adhered for example -
AERB (Atomic Energy Regulatory Board)/PNDT/safety etc
11
Clinical advantages and capacity building provision
12
Adherence to GeM/GFR/CVC/MII guidelines, if not Make in India,
whether in GTE relaxation/exemption list issued by DoE. Attach
reference
13
Documentary proof used for Cost assessment
14
Cost benefit analysis
15
Vetting by local finance and accounts
16
Recommendations of Dean/MS
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In case of Proprietary Equipment, following parameters in addition to above to be
submitted:-
S.No Equipment Parameter
Checklist
Yes/No
1
Whether any alternative available for the said equipment
2
Whether the said equipment is available in other Govt. Institutions
provide contract/purchase order for the same. If Yes, provide the name
of the institution and provide the satisfactory report from User Institution.
3
Whether any similar non-proprietary item / equipment with desired
function is available on GeM.
4
Whether additional manpower (in addition to sanctioned manpower)
shall be required for operationalizing the equipment.
5
Whether said equipment features in the list of equipment for which
relaxation of GTE has been granted by Dept of Expenditure,
Government of India.
6
Reference/documents used for cost estimation.
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