Laws and sections by number or title, due dates, pages, and updates.
All ESIC institutions must follow mandatory guidelines and submit a signed checklist with proposals for equipment sanctions beyond delegation of powers or outside norms, and for framing specifications for equipment costing above Rs.50 Lakhs per unit. Deans and Medical Superintendents must verify budgetary provisions, infrastructure, manpower, and local financial concurrence before submission. Proposals must include cost estimations with GeM or market survey references, generic specifications, and statutory certifications. The headquarters rejects any proposal received without the completed checklist and required documents.
What you must do
Key dates
Who is affected
Thresholds
If you do not comply
Ask about this circular
Headquarters, Employees’ State Insurance Corporation Ministry of Labour & Employment, Government of India. Panchdeep Bhawan: C.I.G. Road: New Delhi – 110 002
मुख्यालय, कर्मचारी राज्य बीमा निगम श्रम एवं रोजगार मंत्रालय,भारत सरकार पंचदीप भवन ,सी.आई.जी मार्ग : नईदिल्ली -110002.
ई-मेल/email: pc-hqrs@esic.gov.in
No.Z-17012/253/2025-PC-Part(1)/1392231
29-09-2025
To
Subject: Guidelines and checklist for submission of proposals to ESIC Hqrs seeking sanction/approval (beyond DOP or outside ESIC Equipment norms) & specifications framing (equipment costing above Rs.50 Lakhs/unit) -reg
Reference is invited to ESIC Medical Equipment Manual issued 2023 and existing DOP (Dean/MS), sanction/approval is required to be taken from Hqrs’ office by ESIC Institutions for equipment costing beyond DOP of Dean/MS, outside ESIC norms as well as requisitions received for framing specifications (equipment costing more than Rs.50 lacs/unit). However, it has been observed on multiple instances, the proposals is received at Hqrs Office from user institutions without complete documentation and lacking mandatory details which are vital for evaluation/further assessment. This leads to undue movement of files and wastage of time & resources causing delay in overall procurement process.
With an objective to achieve the FIVE R’s of procurement i.e Right Quantity, Right Quality, Right Price, Right Time and Right Source and to streamline as well as expedite procurement process, a Checklist duly approved by Competent Authority is enclosed for strict adherence and necessary compliance by all ESIC Institutions. In addition, the following guidelines are to be followed:
This is for your kind perusal and necessary action.
This issues with the approval of Medical Commissioner ( PC ).
Encl: Checklist
Yours sincerely,
Asst. Director(PC) Digitally signed by Jay Prakash Thakur Date: 29-09-2025 17:47:15
Copy to:
Annexure
| S.No | Equipment Parameter | Checklist Yes/No |
|---|---|---|
| 1 | Whether the said equipment is available in ESIC Norms or not | |
| 2 | If not whether in norms for MCI/DCI/NMC/Nursing inter-alia | |
| 3 | If not available in ESIC and NMC norms provide full justification and recommendation regarding the requirement of the said equipment | |
| 4 | Whether the equipment is required as First Purchase or additional equipment | |
| 5 | If it is the proposal for first purchase how the facility is being provided till date | |
| 6 | Whether specifications incorporated are generic or not | |
| 7 | Whether this equipment has Make in India Certification such as BIS/CDSCO/ISO as in Equipment Manual, chapter 8,8.2(g) | |
| 8 | Approval/sanction for starting the services in case of new requirement/speciality | |
| 9 | Availability of technical and paramedical manpower, nursing personnel and ancillary staff for operating the equipment in the to be established Department/already established department (as the case maybe) certifying equipment will be utilized optimally | |
| 10 | Whether all mandatory & statutory approvals adhered for example - AERB (Atomic Energy Regulatory Board)/PNDT/safety etc | |
| 11 | Clinical advantages and capacity building provision | |
| 12 | Adherence to GeM/GFR/CVC/MII guidelines, if not Make in India, whether in GTE relaxation/exemption list issued by DoE. Attach reference | |
| 13 | Documentary proof used for Cost assessment | |
| 14 | Cost benefit analysis | |
| 15 | Vetting by local finance and accounts | |
| 16 | Recommendations of Dean/MS |
In case of Proprietary Equipment, following parameters in addition to above to be submitted:-
| S.No | Equipment Parameter | Checklist Yes/No |
|---|---|---|
| 1 | Whether any alternative available for the said equipment | |
| 2 | Whether the said equipment is available in other Govt. Institutions provide contract/purchase order for the same. If Yes, provide the name of the institution and provide the satisfactory report from User Institution. | |
| 3 | Whether any similar non-proprietary item / equipment with desired function is available on GeM. | |
| 4 | Whether additional manpower (in addition to sanctioned manpower) shall be required for operationalizing the equipment. | |
| 5 | Whether said equipment features in the list of equipment for which relaxation of GTE has been granted by Dept of Expenditure, Government of India. | |
| 6 | Reference/documents used for cost estimation. |
