Procurement of Medical Equipment through GeM Demand Aggregation

No. Z-17012/72/2026-PC/1628908           Dated: 27.02.2026

To Deans/Medical Superintendents of all ESIC Hospitals & Medical Colleges D(M) Delhi/ D(M) Noida

Sub: Procurement of (i) C-Arm Image Intensifier; (ii) Ophthalmic Operating Microscope; (iii) Phacoemulsification System; and (iv) Digital Radiography System with High frequency X Ray Machine 500 mA for all ESIC Hospitals and Medical Colleges through Demand Aggregation facility on GeM

Sir/Madam,

In reference to above subject, I am directed to convey that the DA Demands for the following equipment have been published on GeM for all ESIC Hospitals and Medical Colleges:

The procurement process under the Demand Aggregation facility is summarized below:

• An official of ESIC Headquarters is designated as the Demand Aggregation (DA) Buyer
• The DA Buyer will add the required product to the cart and publish the demand
• Once published, the demand will appear in the DA Demand Dashboard of all GeM buyers of all ESIC Hospitals and Medical Colleges, who may then add their respective requirements based on their needs and budget
• The demand added by each GeM buyer will be approved by the DA Buyer.
• After approval of all local demands, the system will consolidate and finalize the total quantity of items to be procured
• The DA Buyer/Headquarters will initiate and finalize the bid process as per the prescribed procedure. The DA Buyer/Headquarters will finalize the L1 vendor as per standard norms
• After L1 finalization, the respective GeM buyers will place their orders directly to the L1 vendor as per their individual indents
• Payment to the vendor will be made directly by the respective GeM buyers as per their placed orders

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The Procurement of (i) C-Arm Image Intensifier; (ii) Ophthalmic Operating Microscope; (iii) Phacoemulsification System; and (iv) Digital Radiography System with High frequency X Ray Machine 500 mA will be made based upon the existing specifications & cost estimations already framed and issued by ESIC Hqrs. from time to time on ESIC website. The copy of the existing specifications are also attached herewith for reference.

All Deans/Medical Superintends are requested to peruse the existing specifications and assess their institutional needs. If the specifications fulfil the clinical needs/requirement of the procuring institutions, they may add their demand for the above items strictly after completion of all pre-procurement formalities such as determining the local requirement, eligibility as per ESIC norms, availability of requisite infrastructure & manpower, cost-benefit analysis, approval of the Competent Authority as per the DoP & ESIC Equipment Manual, Concurrence of Local Finance and budget availability.

If the per unit cost of any of the above mentioned equipment exceeds beyond the DoP of the Deans / Medical Superintendents, DA demand may be added on GeM Portal and a conditional Requisition Certificate mentioning “subject to approval of ESIC Hqrs.” may be furnished. However, in-principle approval and concurrence at local level must be taken before forwarding the certificate and the proposal to ESIC Hqrs. Office. Approval / rejection of DA Demand for the equipment will be decided at Hqrs. Level before publishing the final bid on GeM.

A Requisition Certificate (copy attached), duly signed by the Deans/Medical Superintendents of the demand-generating institutions is pre-requisite for consideration of their demand at ESIC Hqrs. under DA Demand.

It may be noted that any demand under DA Demand without submission of Requisition Certificate will be summarily rejected by ESIC Hqrs.

The process flow to access DA Demands and submission of indent is given below.

• GeM buyer to login to GeM, Go to Dashboard section
• Then go to DA Demands Tab available under Dashboard section
• A list of all DA Demand Published would be available
• Click on “Create Indent” button of the concerned DA Demand / product
• Thereafter select the correct consignee and enter the number of items of the concerned product required to be delivered to the consignee. Thereafter click on submit to create the indent

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The local demand must be added to the respective DA Demand latest by 05-03-2026. The User units are requested to adhere due diligence in submitting their requests within stipulated time i.e. 05.03.2026 and no further extension will be allowed in any case.

This issues with the approval of the competent authority.

Yours faithfully,

(Dr. Sanjiv Kochhar) Dy. Medical Commissioner (PC/RC)

Encl: As above

Z-17012/72/2026-PC I/3639275/2026