Procurement of computer hardware for all accounting units of ESIC through Demand Aggregator facility of GeM (English)

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To, 1. Insurance Commissioner, NTA / ICT Division ESIC HQ 2. Regional Directors/ In-Charges of all ROs/SROs 3. Dean, all ESIC Medical/Dental Colleges and Hospitals 4. Medical Superintendents of all ESIC Medical Hospitals 5. D(M) Delhi/ D(M) Noida Subject: Procurement of computer hardware for all accounting units of ESIC through Demand Aggregator facility of GeM Sir / Madam. 1. Please refer to the subject cited above and to ESIC Headquarters letter No. E- 323/I-11013/4/2021-ICT (Comp No. 323) dated 21.08.2025 (copy enclosed) regarding the “Policy for Procurement of IT Hardware for ESIC Locations”. As per Para 5 of the said instruction, it has been stipulated that for regular procurement and for removal of obsolescence, the designated Head of Office shall submit the requirement of PCs, Laptops and Printers with proper justification to it.proc@esic.gov.in. ICT Headquarters will accordingly process the case and make the equipment available. 2. The matter has been examined, and the competent authority, in consultation with the F&A Division at ESIC Headquarters, has approved the procurement of IT hardware items (AIO Desktops, Multi-Functional Printers, Laptops, UPS) through the Demand Aggregation (DA) facility of the Government e-Marketplace (GeM). 3. The Demand Aggregation facility on GeM has been developed on the directions of t h e Cabinet Secretariat. This mechanism enables multiple government organisations to consolidate similar requirements into a single procurement cycle. Such pooling results in economies of scale, better price discovery and more efficient utilization of resources. It is particularly effective for commonly used items such as IT equipment, furniture and vehicles. 4. The procurement procedure under the Demand Aggregation facility is summarized below: An official of ESIC Headquarters is designated as the Demand Aggregation (DA) Buyer. The DA Buyer will add the required product to the cart and publish the demand. Once published, the demand will appear in the DA Demand Dashboard of all GeM buyers of ESIC across all accounting units, who may then add their respective requirements based on their needs and budget. I/14/2025-ICT I/3251967/2025 The demand added by each GeM buyer will be approved by the DA Buyer. After approval of all local demands, the system will consolidate and finalize the total quantity of items to be procured. The DA Buyer/Headquarters will initiate and finalize the bid process as per the prescribed procedure. The DA Buyer/Headquarters will finalize the L1 vendor as per standard norms. After L1 finalization, the respective GeM buyers will place their orders directly on the L1 vendor as per their individual indents. Payment to the vendor will be made directly by the respective GeM buyers as per their placed orders. A document containing the salient features of the Demand Aggregation facility and the procedure for processing the same is enclosed for ready reference. 5. In accordance with the approval of the competent authority, the following DA Demands have been published on GeM for ESIC. Sl No DA Demand Serial number Product for which DA Demand published. Demand closure date 1 511687734246049 Monochrome (Black) Laser Multifunction Machine 28-11-2025 2 511687742544666 All in One PC 28-11-2025 3 511687735674736 1 KVA Online UPS with 60 minute Backup 28-11-2025 4 511687700294858 Laptop - Notebook 28-11-2025 6. All procuring authorities and GeM buyers of ESIC are, therefore, directed to add their demand for the above items strictly as per local requirement and budget availability, in consultation with / with concurrence of the local Finance Division. The process flow to access DA Demands and submission of indent is given below. GeM buyer to login to GeM Go to Dashboard section. Then go to DA Demands Tab available under Dashboard section. A list of all DA Demand Published would be available. Click on “Create Indent” button of the concerned DA Demand / product. Thereafter select the correct consignee and enter the number of items of the concerned product required to be delivered to the consignee. Thereafter click on submit to create the indent. 7. The local demand must be added to the respective DA Demand latest by 26-11- 2025 so that the same may be processed at Headquarters by 28-11-2025. This issues with the approval of the competent authority. Yours faithfully, Encl: As above (Nishant Kumar) Joint Director. I/14/2025-ICT I/3251967/2025 I/14/2025-ICT I/3251967/2025