Procurement of Face Based Aadhaar Enabled Biometric Attendance System

To,

1. Dean, All ESIC Medical/Dental Colleges and Hospitals
2. Medical Superintendents of all ESIC Medical Hospitals

Subject: Procurement of Face Based Aadhaar Enabled Biometric Attendance System (AEBAS) for all hospitals and medical colleges of ESIC through Demand Aggregator facility of GeM.

Sir / Madam

1. Please refer to the subject cited above. The competent authority has approved the installation of Face Based Aadhaar Enabled Biometric Attendance System (AEBAS) for all hospitals and medical colleges of ESIC. It has also been approved to procure the said devices through the Demand Aggregation (DA) facility of the Government e-Marketplace (GeM).
2. The procurement procedure under the Demand Aggregation facility is summarized below: An official of ESIC Headquarters is designated as the Demand Aggregation (DA) Buyer. The DA Buyer will add the required product to the cart and publish the demand. Once published, the demand will appear in the DA Demand Dashboard of all GeM buyers of ESIC across all accounting units, who may then add their respective requirements based on their needs and budget. The demand added by each GeM buyer will be approved by the DA Buyer. After approval of all local demands, the system will consolidate and finalize the total quantity of items to be procured. The DA Buyer/Headquarters will initiate and finalize the bid process as per the prescribed procedure. The DA Buyer/Headquarters will finalize the L1 vendor as per standard norms. After L1 finalization, the respective GeM buyers will place their orders directly on the L1 vendor as per their individual indents. Payment to the vendor will be made directly by the respective GeM buyers as per their placed orders.

A document containing the salient features of the Demand Aggregation facility and I/22/2025-ICT I/3838250/2026

the procedure for processing the same is enclosed for ready reference. 4. In accordance with the approval of the competent authority, the following DA Demands have been published on GeM for procurement of Face Based Aadhaar Enabled Biometric Attendance Device

5. All procuring authorities and GeM buyers of ESIC Hospitals and Medical Colleges are, therefore, directed to add their demand for the above items strictly as per local requirement and budget availability, with concurrence of the local Finance Division. Such offices which have already procured the face based AEBAS device or have initiated the procurement of same shall not add their demand. The process flow to access DA Demands and submission of indent is given below. GeM buyer to login to GeM. Go to Dashboard section. Then go to DA Demands Tab available under Dashboard section. A list of all DA Demand Published would be available. Click on “Create Indent” button of the DA Demand number 511687744404807. Thereafter select the correct consignee and enter the number of items of the AEBAS device required to be delivered to the consignee. Thereafter, click on submit to create the indent.
6. The demand must be added to the respective DA Demand latest by 30-04-
7. 7. After submission of the demand in GeM, head of the accounting unit shall furnish a certificate in the enclosed format to email id it.proc@esic.gov.in latest by 04-05-2026. This issues with the approval of the competent authority.

Yours faithfully, Encl: As above

(Nishant Kumar) Joint Director I/22/2025-ICT I/3838250/2026

PROFRMA OF THE CERTIFICATE FOR PROCUREMENT OF FACE BASED AEBAS DEVICE

Signature with name and designation of the head of accounting unit. Signature with name and designation of the local finance officer. I/22/2025-ICT I/3838250/2026