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The Employees State Insurance Corporation directs all field units, zonal offices, and cadre controlling authorities to complete and dispose of Annual Performance Appraisal Reports and related representations within prescribed timelines. Regional Directors, Medical Superintendents, and Zonal Insurance or Medical Commissioners examine and dispose of representation cases unless the Director General, Financial Commissioner, or Chief Vigilance Officer acts as the Reporting Officer, Reviewing Officer, or Competent Authority. Nodal Officers of SPARROW and CR sections ensure accurate officer mapping during APAR generation to prevent automatic case closure and delays in promotions and service matters. Field offices must dispose of pending representations on priority and submit compliance reports.
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Z-33/13/02/2022-E.I
I/2979629/2025
| मुख्यालय/ HEADQUARTERS कर्मचारी राज्य बीमा निगम (श्रम एवं रोजगार मंत्रालय, भारत सरकार) EMPLOYEES' STATE INSURANCE CORPORATION (Ministry of Labour & Employment, Govt. of India) | स्थापना शाखा - 1/ ESTABLISHMENT BRANCH - 1 पंचदीप भवन, सी. आई. जी. मार्ग, नई दिल्ली-110 002 PANCHDEEP BHAWAN, CIG MARG, NEW DELHI - 110 002 Website: esic.nic.in/ esic.in | | :--- | :--- |
No.Z-33/13/02/2022-E.I
Dated : 04-09-2025
OFFICE MEMORANDUM
Sub: Timely Completion/Disposal of APAR / APAR Representation Cases-reg
| Zonal Office | Zonal HQ | Jurisdiction | Headed by |
|---|---|---|---|
| East | Ranchi | Bihar, Chhattisgarh, Jharkhand, Odisha & UP | Insurance Commissioner |
| Medical Commissioner | |||
| West | Ahmedabad | Gujarat, Maharashtra Goa, MP & Rajasthan | Insurance Commissioner |
| Medical Commissioner | |||
| North | Chandigarh | Delhi, HP, Haryana, Punjab, Uttarakhand, Chandigarh, J&K and Ladakh | Insurance Commissioner |
| Medical Commissioner | |||
| South | Bangalore | AP, Kerala, Karnataka, Tamilnadu, Telangana, A&N, Lakshadweep & Puducherry | Insurance Commissioner |
| Medical Commissioner | |||
| North East | Guwahati | Assam, Arunachal Pradesh, Meghalaya, Mizoram, Manipur, Nagaland, Sikkim, Tripura & West Bengal | Insurance Commissioner |
| Medical Commissioner |
Timely completion of Annual Performance Appraisal Reports (APARs) is critical for the efficient processing of cases related to confirmation, promotion, deputation, and other service matters. As specified in DoPT's O.M. No. 35014/4/83-Estt.(A) dated 23.09.1985, the preparation of APARs constitutes an important element of public trust and administrative accountability, and all related activities must be completed within the prescribed timelines.
In this regard, Headquarters has been issuing instructions from time to time to ensure the timely disposal of APARs. However, it has been observed that some of the field units are not adhering to the established instructions issued by DoPT regarding APAR disclosure and disposal of representations and the representations are being forwarded directly to this office in many cases, irrespective of the designated Reporting Officer, Reviewing Officer, or Competent Authority.
File No. Z-33/13/02/2022-E.I (Computer No. 9958)
Generated from eOffice by ROHIT KUMAR, SSO-DPC-RK, SOCIAL SECURITY OFFICER(DPC), Employees State Insurance Corporation (ESIC) on 04/09/2025 11:10 am
There have also been instances of incorrect mapping of Reporting and Reviewing Officers in the APAR system, leading to delays and automatic closure of APAR cases without proper disposal. These delays adversely affect the processing of MACP/promotion cases and hinder timely action on matters such as disposal of adverse remarks etc.
In view of the establishment of Zonal Offices and posting of Insurance & Medical Commissioners in those offices, it is hereby reiterated that:
Accordingly, the Nodal Officers of SPARROW/CR Sections of all Field Units are directed to ensure the accurate and timely mapping of Reporting and Reviewing Officers in the APAR system, in coordination with the respective Zonal Offices. They must also ensure the correct mapping of the Officer Reported Upon (ORU), Reporting Officer (RO), and Reviewing Authority (RA) at the time of APAR generation. Once the APAR is auto-forwarded, there is no provision for reversion.
It is also essential to prevent the automatic closure of cases and to enable the timely resolution of any representations, if received. All concerned are hereby instructed to strictly adhere to the prescribed timelines and ensure that the APAR process is completed accurately and without delay.
Furthermore, all field offices are directed to dispose of all pending representation cases through the concerned Competent Authority on priority basis and to forward the compliance report accordingly. In cases where the Competent Authority is located at Headquarters, the cases should be forwarded to this office at the earliest.
Zonal Offices are also advised to ensure proper disposal of APAR cases within stipulated time.
With a view to further streamline and expedite the process of APAR completion, all concerned Reporting/Reviewing Authorities and Nodal Officers of SPARROW/CR Sections are requested to ensure strict compliance with the above instructions.
This is issued with the approval of Competent Authority.
Deputy Director(DPC)
To,
File No. Z-33/13/02/2022-E.I (Computer No. 9958)
Generated from eOffice by ROHIT KUMAR, SSO-DPC-RK, SOCIAL SECURITY OFFICER(DPC), Employees State Insurance Corporation (ESIC) on 04/09/2025 11:10 am
