Timely Completion/Disposal of APAR / APAR Representation Cases-reg (English)

No.Z-33/13/02/2022-E.I Dated : 04-09-2025 OFFICE MEMORANDUM Sub: Timely Completion/Disposal of APAR / APAR Representation Cases-reg 1. The following Zonal Offices have been established and made functional w.e.f. 2023: Zonal Office Zonal HQ Jurisdiction Headed by East Ranchi Bihar, Chhattisgarh, Jharkhand, Odisha & UP Insurance Commissioner Medical Commissioner West Ahmedabad Gujarat, Maharashtra Goa, MP & Rajasthan Insurance Commissioner Medical Commissioner North Chandigarh Delhi, HP, Haryana, Punjab, Uttarakhand, Chandigarh, J&K and Ladakh Insurance Commissioner Medical Commissioner South Bangalore AP, Kerala, Karnataka, Tamilnadu, Telangana, A&N, Lakshadweep & Puducherry Insurance Commissioner Medical Commissioner North East Guwahati Assam, Arunachal Pradesh, Meghalaya, Mizoram, Manipur, Nagaland, Sikkim, Tripura & West Bengal Insurance Commissioner Medical Commissioner 2. Timely completion of Annual Performance Appraisal Reports (APARs) is critical for the efficient processing of cases related to confirmation, promotion, deputation, and other service matters. As specified in DoPT’s O.M. No. 35014/4/83-Estt.(A) dated 23.09.1985, the preparation of APARs constitutes an important element of public trust and administrative accountability, and all related activities must be completed within the prescribed timelines. 3. In this regard, Headquarters has been issuing instructions from time to time to ensure the timely disposal of APARs. However, it has been observed that some of the field units are not adhering to the established instructions issued by DoPT regarding APAR disclosure and disposal of representations and the representations are being forwarded directly to this office in many cases, irrespective of the designated Reporting Officer, Reviewing Officer, or Competent Authority. Z-33/13/02/2022-E.I I/2979629/2025 1 File No. Z-33/13/02/2022-E.I (Computer No. 9958) Generated from eOffice by ROHIT KUMAR, SSO-DPC-RK, SOCIAL SECURITY OFFICER(DPC), Employees State Insurance Corporation (ESIC) on 04/09/2025 11:10 am 4. There have also been instances of incorrect mapping of Reporting and Reviewing Officers in the APAR system, leading to delays and automatic closure of APAR cases without proper disposal. These delays adversely affect the processing of MACP/promotion cases and hinder timely action on matters such as disposal of adverse remarks etc. 5. In view of the establishment of Zonal Offices and posting of Insurance & Medical Commissioners in those offices, it is hereby reiterated that: (a) APAR representation cases where the Director General, Financial Commissioner, or Chief Vigilance Officer are not the Reporting Officer, Reviewing Officer, or Competent Authority (for the purpose of disposal of the representations) have to be examined and disposed of by the respective Regional Directors/Medical Superintendents/Zonal Insurance Commissioners/Zonal Medical Commissioners, as applicable. (b) Accordingly, only those cases in which the Director General, Financial Commissioner, or Chief Vigilance Officer is the Reporting Officer, Reviewing Officer, or Competent Authority should be mapped to Headquarters by the respective Nodal Officers of SPARROW/CR Sections for further action. 6. The instructions issued by DoPT vide O.M. No. 21011/02/2009-Estt.(A) dated 16.02.2009 and O.M. No. 35014/4/83-Estt.(A) dated 23.09.1985 regarding the timely preparation and disposal of APARs must be strictly followed by all cadre controlling authorities, field units, and subordinate offices. It is reiterated that these guidelines are binding and not merely advisory in nature.   Accordingly, the Nodal Officers of SPARROW/CR Sections of all Field Units are directed to ensure the accurate and timely mapping of Reporting and Reviewing Officers in the APAR system, in coordination with the respective Zonal Offices. They must also ensure the correct mapping of the Officer Reported Upon (ORU), Reporting Officer (RO), and Reviewing Authority (RA) at the time of APAR generation. Once the APAR is auto-forwarded, there is no provision for reversion.   It is also essential to prevent the automatic closure of cases and to enable the timely resolution of any representations, if received. All concerned are hereby instructed to strictly adhere to the prescribed timelines and ensure that the APAR process is completed accurately and without delay. 7.   Furthermore, all field offices are directed to dispose of all pending representation cases through the concerned Competent Authority on priority basis and to forward the compliance report accordingly. In cases where the Competent Authority is located at Headquarters, the cases should be forwarded to this office at the earliest. 8. Zonal Offices are also advised to ensure proper disposal of APAR cases within stipulated time.     With a view to further streamline and expedite the process of APAR completion, all concerned Reporting/Reviewing Authorities and Nodal Officers of SPARROW/CR Sections are requested to ensure strict compliance with the above Z-33/13/02/2022-E.I I/2979629/2025 2 File No. Z-33/13/02/2022-E.I (Computer No. 9958) Generated from eOffice by ROHIT KUMAR, SSO-DPC-RK, SOCIAL SECURITY OFFICER(DPC), Employees State Insurance Corporation (ESIC) on 04/09/2025 11:10 am instructions. This is issued with the approval of Competent Authority.                         Deputy Director(DPC) To, 1. All divisional Heads of ESIC Hqrs., New Delhi 2. All Zonal Medical Commissioner/Insurance Commissioner of ESIC 3. All Regional Director/JD (I/c)/ DD (I/c) of Regional and Sub Regional Offices of ESIC. 4. All Deans/Medical Superintendent of ESIC Medical Colleges & Hospitals 5. Nodal Officers, SPARROW/CR Section, HQRS 6. Website Content Manager to upload this O.M. on the website of ESIC Z-33/13/02/2022-E.I I/2979629/2025 3 File No. Z-33/13/02/2022-E.I (Computer No. 9958) Generated from eOffice by ROHIT KUMAR, SSO-DPC-RK, SOCIAL SECURITY OFFICER(DPC), Employees State Insurance Corporation (ESIC) on 04/09/2025 11:10 am