Operationalisation of Central KYC Records Registry (CKYCR)

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• JI~ et;•twtn INSURANCE REGULATORY AND ir.lai DEVELOPMENT AUTHORITY OF INDIA Ref: IRDAI/SDD/MISC/CIR/ I 3·':>"'/07/2016 1 ih July, 2016 To Life and General Insurers Sub: Operationalisation of Central KYC Records Registry (CKYCR) 1. In order to facilitate Banks/Financial Institutions with KYC related information of customers so as to avoid multiplicity of undertaking KYC by Banks/Financial Institutions each time a customer avails any financial product/service, Hon'ble Finance Minister announced in the Union Budget 2012-13 that a Central Know Your Customer (KYC) depository will be developed to avoid multiplicity of registration of KYC data. 2. As per the 2015 amendment to PML (Maintenance of Records) Rules, 2005, every reporting entity shall within three days file the electronic copy of the client's KYC records with the Central KYC Records Registry ("CKYCR"). 3. Central Government has authorized the Central Registry of Securitization and Asset Reconstruction and Security interest of India (CERSAI), set up under sub-section (1) of Section 20 of Securitisation and Reconstruction of Financial Assets and Enforcement of Security Interest Act, 2002, to act as, and to perform the functions of, the Central KYC Records Registry under the PML Rules 2005, including receiving, storing, safeguarding and retrieving the KYC records in digital form of a "client", as defined in clause (ha) sub-section (1) of Section 2 of the Prevention of Money Laundering Act, 2002 (Copy of the Gazette notification is attached). 4. CERSAI has finalised KYC Template for "individuals" and Operating Guidelines for uploading KYC records by reporting entities to CKYCR. All the pre-requisites for operationalisation of CKYCR are in place to start CKYCR by 15th July, 2016. 5. Life Insurers should upload KYC records only in respect of individual policyholders where policies are completed on or after 15th July, 2016. General Insurers (including standalone Health Insurance Companies) should upload KYC records for claims "G'ft~\T<:R, tfimr"ffi.1', ~. ~-500004. 'llT«i ® : 91-040.2338 11 oo, m: 91-040-6682 3334 i-~: irda@irda.gov.in ~: www.irda.gov.in Parisharam Bhavan, 3rd Floor, Basheer Bagh, Hyderabad-500 004. India. Ph.: 91-040-23381100, Fax: 91-040-6682 3334 E-mail: irda@irda.gov.in Web.: www.irda.gov.tn settled in respect of individual policyholders on or after 15th July, 2016. Legal entities would be covered after finalization of KYC templates for legal entities. 6. In view of the above, you are hereby advised to upload the KYC records to CKYCR from 15th July, 2016 onwards, wherever KYC is carried out as per IRDAI AML/CFT Guidelines for Life Insurers dated 28th September, 2015 and IRDAI AML/CFT Guidelines for General Insurers dated ?1h February, 2013. 7. The KYC template for "individuals" and the "Central KYC Registry Operating Guidelines 2016" for uploading KYC records on CKYCR are enclosed herewith for your reference and necessary action. 8. For addressing any difficulty in uploading KYC records to CKYCR, CERSAI has operationalised a help desk. Contact details of the CKYCR Helpdesk: Phone: 022-61102592 (10 lines) Email: helpdesk@ckycindia.in The helpdesk support will be available Monday to Saturday from 8.00 am to 8.00 pm. 9. Please submit a monthly statement of the number of records to be uploaded and records actually uploaded to aleem@irda.gov.in. First such statement should be sent for August, 2016 to reach us by ?1h September, 2016. Member (Life) Encl: (i) Gazette Notification (ii) KYC Template for individuals (iii) Central KYC Registry Operating Guidelines 2016 ~ Tio ~o l@o- 33004/99 REGD. NO. D. L.-33004/99 911:.(cl Chi ~I. ~he CGaLette of 3ndia '{l. 2509] No. 2509] mmmur EXTRAORDINARY 'iTTlT II-~ 3-~-~ (ii) PART II-Section 3---Sub-section (ii) ~~~ PUBLISHED BY AUTHORITY '--~ ~ ~ . iiJiH:qfitcm, ~ 26 , 2015;~ 5 , 1937 NEW DELHI, THURSDAY, NOVEMBER 26, 2015/AGRAHA Y ANA 5, 1937 ai!Tl~-'4'11 .,{~, 26~. 2015 'ti'T.dlT. 31B3(ar).- &'1 !?m uur (~ 'tiT ~) f.l 411 1c1Jl, 2005 (~ -cr!?'<ITTI_ ~ ~ '3<Rf f.l4111c1Jl 'if;-~ if~~ ~) 'if;- f.'t,n, 2 'if;- '311-f.'t,n, (1) 'if;- Ws (cfi cfi) ~ f.'t,n, 9 cfi 'if;- ~4" ~ &'1 !ITT&'f utlr ~ . 2002 (2003 'tiT 15) # mu 73 # '311-mu (2) t ~ (;;r) ~~!I~ cfiT ffilT cfi-dt g(;, ~ ~ Q,11~!il<I ~ ~ cfiT m~fclif>(OI ~ ~ ~ ~ ~ cfiT ~ ~ . 2002 (2002 cfiT 54) # mu 20 # '311-ITTU (1) 'if;- 3fcflfu ~ ~ ~ 3filfG Slfa~faif>(OI ~ ~ ~ ~ ~ (tftt~) if>1' '3<Rf f.l4111c1J1 ~ 3fcflfu &'1 !?m -am~ . 2002 # ITTU 2 # '311-ITTU (1) t Ws ('51" cfi) if <f~ ~"~"'if;-~~ if>l' ~ fuli!(,1 ~ if '\fffi m . ~ m . ~m a~Tf: '\fffimcfiTmmt~-~~tf>c11{«1 ~~tfi ~ if ffl m 'if;-~~ croft- ~I 2. ~ ~mcfilit~if~'Sl"if>T!?R#~tm~~I 4924 Gl/2015 ( I) [tfil. B'. 07/03/2012-.ftarr. II] 'if. !?T!?TT'if> tfCffliTT, ~ ti (1 I ~if> I ( 2 THE GAZETTE OF INDIA: EXTRAORDINARY MINISTRY OF FINANCE (Department of Financial Services) NOTIFICATION New Delhi, the 26th November, 2015 [PART II- SEC. 3(ii)] S.O. 3183(E).- In exercise of the powers conferred by clause (j) of Sub-section (2) of Section 73 of the Prevention of Money-Laundering Act, 2002 (15 of 2003), read with clause (aa) of sub-rule (1) of rule 2 and rule 9A of the Prevention of Money-Laundering (Maintenance of Records) Rules, 2005 (hereafter referred to as the said rules), the Central Government hereby authorises the Central Registry of Securitisation Asset Reconstruction and Security Interest of India (CERSAI), set up under sub-section (I) of Section 20 of the Securitisation and Reconstruction of Financial Assets and Enforcement of Security Interest Act, 2002 (54 of 2002), to act as, and to perform the functions of, the Central KYC Records Registry under the said rules, including receiving, storing, safeguarding and retrieving the KYC records in digital form of a "client", as defined in clause (ha) of sub-section ( 1) of Section 2 of the Prevention of Money-Laundering Act, 2002. 2. This notification shall come into force on the date of its publication in the Official Gazette. [F. No.07/03/2012-BO.II] DR. SHASHANK SAKSENA, Economic Adviser Printed by the Manager. Government of India Press, Ring Road, Mayapuri, New Delhi- I I 0064 and Published by the Controller of Publications, Delhi- I I 0054. CENTRAL KYC REGISTRY I Know Your Customer (KYC) Appllcatlon Form I Individual Important Instructions: A) Fields marl<ed with ·•· are mandatory fields. B) Please fill the form in English and in BLOCK letters. C) Please fill the date in DD-MM-YYYY format. D) Please read section wise detailed guidelines / instructions at the end For office use only Application Type• (To be t,//ed by financial institution) KYC Number Account Type• E) List of State/ U.T code as per Indian Motor Vehide Act, 1988 is available at the end. F) List of two character ISO 3166 country codes is available at the end. G) KYC number of applicant is mandatory for update application. H) For particular section update, please tick(✓) in the box available before the section number and strike off the sections not required to be updated. □New (Mandatory for KYC update request) D Normal D Simplified (for low risk customers) O Small 0 1. PERSONAL DETAILS (Please refer instruction A at the end) 0 Name* (Same as ID proof) Maiden Name (It any·) Father/ Spouse Name• Mother Name* Date of Birth* Gender* Marital Status• Citizenship" Residential Status• Occupation Type* Prefix ::J M- Male D Married [J IN- Indian D Resident Individual '] Foreign National First Name u S-Service ( D Private Sector u O-Others ( D Professional D B-Business D X- Not Categorised Middle Name T L D F- Female D T-Transgender D Unmarried D Others □Others (ISO 3166 Country Code ' 0 Non Resident Indian D Person of Indian Origin D Public Sector 0 Self Employed □Government Sector ) D Retired D Housewife Last Name □Student) D 2. TICK IF APPLICABLE O RESIDENCE FOR~TAX PURPOSES IN JURIS-DICTION(S) OUTSIDE INDIA (Please refer instruction Bat the end) , :·;; ; · )~1' ;:;c +·, , _,;, :,, ADDITIONAL DETAILS REQUIRED* (Mandatory only if section 2 is ticked) ISO 3166 Country Code of Jurisdiction of Residence• Tax Identification Number or equivalent (If issued by jurisdiction)' Place I City of Birth* ISO 3166 Country Code of Birth* 0 3. PROOF OF IDENTITY (Pol)* (Please refer instruction C at the end) (Certified copy of fil1XQJ1st of the following Proof of ldentity[Pol] needs to be submitted) 0 A- Passport Number L B- Voter ID Card 7 C- PAN Card i::J D- Driving Licence u E- UID (Aadhaar) L.J F- NREGA Job Card 0 Z- Others (any document notified by the central government) D S- Simplified Measures Account - Document Type code 4. PROOF OF ADDRESS (PoA)* Passport Expiry Date Driving Licence Expiry Date Identification Number Identification Number 0 4.1 CURRENT/ PERMANENT/ OVERSEAS ADDRESS DETAILS (Please see instruction O at the end) (Certified copy of~ of the following Proof of Address {PoAJ needs to be submitted) Address Type* Proof of Address• Address Line 1 * Line 2 Line 3 0 Residential / Business '.J Passport 0 Voter Identity Card 0 Simplified Measures Account D Residential D Driving Licence 0 NREGA Job Card - Document Type code 0 Business 0 UID (Aadhaar) D Others D Registered Office City I Town I Village* r ' T D Unspecified - I District· Pin / Post Code* State I U.T Code* ISO 3166 Country Code* 0 4.2 CORRESPONDENCE / LOCAL ADDRESS DETAILS • (Please see Instruction E at the end) D Same as Current / Permanent / Overseas Address details (In case of multiple correspondence / local addresses, please fill 'Annexure A 1') City I Town I Village• Line 1• Line 2 Line 3 District* Pin / Post Code* State I U.T Code* ISO 3166 Country Code* 0 4.3 ADDRESS IN THE JURISDICTION DETAILS WHERE APPLICANT IS RESIDENT OUTSIDE INDIA FOR TAX PURPOSES· (Applicable if section 2 is ticked) D Same as Current / Permanent/ Overseas Address details D Same as Correspondence/ local Address details I City / Town I Village• Line 1 • Line 2 Line 3 State• ZIP / Post C ode * ISO 3166 Country Code* 0 5. CONTACT DETAILS (All communications will be sent on provided Mobile no. / Emai1l16) (Please refer instruction Fat the end) Tel (Off) FAX ! L I Tel. (Res) Email ID Mobile D 6. DETAILS OF RELATED PERSON (In case of additional related persons, please fill 'Annexure B 1') (please refer instruction G at the end) D Addition of Related Person D Deletion of Related Person KYC Number of Related Person (if available·} Related Person Type* D Guardian of Minor D Assignee □Authorized Representative Prefix First Name Middle Name Name• (If KYC number and name are provided, below details of section 6 are optional) PROOF OF IDENTITY [Pol] OF RELATED PERSON' (Please see instruction (H) at the end) D A- Passport Number 0 B- Voter ID Card 0 C - PAN Card D 0- Driving Licence □ E- UID (Aadhaar) 0 F- NREGA Job Card D Z- Others (any document notified by the central government) D S- Simplified Measures Account - Document Type code 0 7. REMARKS (lfany) 8. APPLICANT DECLARATION Passport Expiry Date Driving Licence Expiry Date Identification Number Ide ntification Number • I hereby declare that the details furnished above are true and correct to the best or my knowledge and belief and I undenake to inform you of any changes therein, immediately. In case any of the above information is found to be false or untrue or misleading or misrepresenting, I am aware that I may be held liable foril • I hereby consent to receiving informallon from Central KYC Registry through SMS/Email on the above registered number/emal address Last Name Date : Place : Signature / Thumb Impression of Applicant 9. ATTESTATION/ FOR OFFICE USE ONLY Documents Received D Certified Copies Date Emp. Name Emp. Code Emp. Designation Emp. Branch KYC VERIFICATION CARRIED OUT BY Name Code INSTITUTION DETAILS CENTRAL KYC REGISTRY I Instructions l Check list/ Guidelines for filling Individual KYC APP..._li;.u.ca...,t ... io.,.n......,Fo""'r""m.._ ___ ~---~- General Instructions: Fields marked with •• • arc mandatory fields. 2 Tick '✓' .wherever applicable. 3 Self-Certification of documents is mandatory. 4 Please fill the form in English and in BLOCK Letters. 5 Please fill all dates in DD·MM-YYYY format. 6 Wherever state code and country code is to be furnished, the same should be the two-digit code as per Indian Motor Vehicle, 1988 and ISO 3166 country code respectively list of which is available at the end. 7 KYC number of applicant is mandatory for updation of KYC details. 8 For particularsection update, please tick( ✓) in the box available before the section number and strike off the sections not required to be updated. 9 In case of 'Small Account type' only personal details at section number 1 and 2, photograph, signature and self-certification required. A Clarification/ Guidelines on filling 'Personal Details' section 1 Name: Please state the name with Prefix (Mr/Mrs/Ms/Dr/etc.). The name should match the name as mentioned in the Proof of Identity submitted failing which the application is liable to be rejected. 2 Either father's name or spouse's name is to be mandatorily furnished. In case PAN is not available father's name is mandatory. B Clarification/ Guidelines on filling details if applicant residence for tax purposes in jurisdiction(s} outside India 1 Tax identification Number (TIN): TIN need not be reported if it has not been issued by the jurisdiction. However, if the said j urisdiction has issued a high integrity number with an equivalent level of identification (a "Functional equivalent"), the same may be reported. Examples of that type of number for individual include, a social security/ insurance number, citizen/personal identification/services code/number, and resident registration number) C Clarification/ Guidelines on filling 'Proof of Identity I Pol]' section 1 If driving license number or passport is provided as proof of identity then expiry date is to be mandatorily furnished. Mi,ntion identification/ reference number if 'Z· Others (any document notified by the central government)' is ticked. In case of Simplified Measures Accounts for verifying the identity of the applicant, any one of the following documents can also be submitted and undernoted relevant code may be mentioned in point 3 (S). Document Code Description 01 Identity card with applicant's photograph issued by Central/ State Government Departments, Statutory/ Regulatory Authorities, Public Sector Undertakings, Scheduled Commercial Banks, and Public Financial Institutions. 02 Letter issued by a gazetted officer, with a duly attested photograph of the person. D Clarification/ Guidelines on filling 'Proof of Address [PoA) •Current/ Permanent / Overseas Address details' section 1 PoA to be submitted only if the submitted Pol does not have an address or address as per Pol is invalid or not in force. State I U.T Code and Pin / Post Code will not be mandatory for Overseas addresses. In case of Simplified Measures Accounts for verifying the address of the applicant, any one of the following documents can also be submitted and undernoted relevant code may be mentioned in point 4.1. Document Code Description 01 Utility bill which is not more than two months old of any service provider (electricity, telephone, post-paid mobile phone, piped gas, water bill). 02 03 04 05 06 Property or Municipal Tax receipt. Bank account or Post Office savings bank account statement. Pension or family pension payment orders (PPOs) issued to retired employees by Government Departments or Public Sector Undertakings, if they contain the address. Letter of allotment of accommodation from employer issued by State or Central Government departments, statutory or regulatory bodies, public sector undertakings, scheduled commercial banks, financial institutions and listed companies. Similarly, leave and license agreements with such employers allotting official accommodation. Documents issued by Government departments of foreign jurisdictions and letter issued by Foreign Embassy or Mission in India. E Clarification/ Guidelines on filling 'Proof of Address [PoA) •Correspondence/ Local Address details' section 1 To be filled only in case the PoA is not the local address or address where the customer is currently residing. No separate PoA is required to be submitted. 2 In case of multiple correspondence / local addresses, Please fill 'Annexure Al' Clarification/ Guidelines on filling 'Contact details' section 1 Please mention two- digit country code and 10 digit mobile number (e.g. for Indian mobile number mention 91-9999999999). 2 Do not add 'O' in the beginning of Mobile number. G Clarification / Guidelines on filling 'Related Person details' section 1 Provide KYC number of related person if available. H Clarification/ Guidelines on filling 'Related Person details - Proof of Identity [Pol] of Related Person' section 1 Mention identification / reference number if 7- Others (any document notified by the central government)' is ticked. State/ U.T Andaman & Nicobar Andhra Pradesh Arunachal Pradesh Assam Bihar Chandigarh Chattisg,a[h Dadra and Nagar Haveli Daman& Diu Delhi Goa Gujarat Haryana Afahantstan A~nd Islands Afb1nll Cpunt,y AJceria Amerk1n Samoa Andona Australia .... ,tril Azerbaijan lhtlamas Bahr.iln .. naflde>h Barb~os lelarvs Belgium Belin ..:=~=::=== Benin Bermuda Botswana llowethlond Bruil Brttlsh tndlan Ocean Territory 8Nnel Darussalam Butaarla Burkina Faso Burundi Cabo Verde Cambodia t.ameroon C.nada Cay~nbJands Central African R.epubtk Chad Chilo Comoros Congo Congo, the Democratic Republk of th• Cooklslonds Costa Rka Cote d'tvotre lC6te d 'tvoire o.nman Djibouti Dominica List.of ~ o - digit state Z Q.~itodes as per lndian;Motor Vehicle Act, 19~ Country Code AF AX Al oz AS AO AO Al AQ AG AR AM AW AU AT Al BS BH BV BR 10 BN BG BF 81 CV KH CM CA ICY Cf Cl( CR 0 Code State 7 U.T Code AN Himachal Pradesh HP AP Jammu & Kashmir JK AR Jharkhand JH AS Karnataka KA BR Kera la KL CH Lakshadweep LO CG M adhy~ Pradesh MP ON Maharashtra MH DD Manipur MN DL Meghalaya ML GA Mizoram MZ GJ Nagaland NL HR Orissa OR List of SO 3166 two- digit Count Country Oominlt&A Rtpobllc Ecuador Egypt El Salvador Equatooal Gwnea Eritrea Estooia Ethiopia falkfaod lsbnds (MaMna\) Gambia GuinH-Blsnu Guyana ttaltl Heard Island and McDonald Islands H~fy See (V1dcan City State) Honduras ft~i)o'!i Hunga ry !@and India lndonesb Kazakhstan t::enya Kiribati Kore111, o.tnocr<1tk People's Repubilc of Country Code GA GM GE OE Gfl GI GR GL GO GP GU GT GG GN GW GY HT HM VA HN IN 10 IR IQ IE IM ll IT JM .~ JP JE 10 KZ KE Kl KP KR KW ,,= l8 lS LR Country Ubya UKhtenstein Uthuanla Luxemboura Macao Macedonia, the former Yugoslav Republic of Madq:aK'3r Malawi M.alaysla Maldives Mall Malla M,rshaU Islands Martinique Mauntania Mauntius ~yotte ~xko Micronesia, ~erated States of Moktova, Republic of Monaco Mongolia Montenegro Montserrat Morocco Motambique Myanmar Namibia Nauru Nepal Nethertandi New C~tdonia NewUaland Nkaraaua Niger Nigeria Niue Norfolk Island Nonh~rn Marlana ls1ands Norway Qn,an Pakistan Palau Palestine, State of Panama Papua New Guinea Para,uay Peru Philippines Pitcairn Potand Portugal Putrto Rico Qatar Reurion lR~on Romania Runlan federation Rwanda ~Int BartMltmy !Saint !!artM:lemv Saint Helena, Ascension and Tristan da Cunha Saini Kitts and Nevis Saint Lucia Saint Martin (French partl State 7 U.T Pondicherry Punjab Rajasthan Sikkim Tamil Nadu Telangana Tripura Uttar Pradesh Uttarakhand West Bengal Other Country Co1.1ntry Cod• LY Saint PlerTe and Miquelon u Saint Vincent and the Grenadines LT Samoa lU San Marino MO Sao Tome and Principe MK Saudi Arabta MG Senegal MW Serbia MY Seychelles MV .Sierra Leone Ml Siog_aJ)Ore MT Sint Maarten {Dutch part) MH Slovakia MQ Slovenia MR Solomon l~bnds MU Somana YT South Africa MX South Geotala and the Sout h Sandwich Islands ™ South Sudan MO Spain MC ~ La.nka MN Sudan ME Sor!IY!roe MS Svalbard and Jan Mayen MA Swaziland MZ Sweden MM Switzerland NA Synan Arab Repubtlc NR Ta,v,tan, Province of CNna NP Tajikistan Nl Tam:ania~ United Repobtlc of NC Thailand NZ Tlmot-ltste NI Togo NE Tokelau NG Tonga NU Jtin1d~4 and Tob11go NF Tunisia MP Turley NO Turkmenistan OM Turks and Cakos blands PK Tuvalu PW Uganda PS Ukraine PA United Arab Emirates PG United Kingdom PY United States PE United States MinOf Outtymg Islands PH ,Urugvav- PN Uzbekistan Pl Vanuatu PT Venezuela, Bolivarian Repubhc of PR Viet Nam QA Virain l~ands, Bn11sh Rf V"u-gin Islands. U.S. RO Wallis and Futuna RU Weste-m Sahara RW Yemerf 8L Zambia SH Zimbabwe KN LC MF Code PY PB RJ SK TN TS TR UP UA WB xx Country Code PM vc ws SM ST SA SN RS SC Sl SG sx SK SI ss so ZA GS ss ES LK so SR SJ 5l SE °' SY TW TJ TZ TH Tl TG TK TO TT TN TR TM TC TV lJG UA AE GB us UM UY uz vu VE w VG V1 Wf EH YE ZM zw Annexure A1 CENTRAL KYC REGISTRY I Know Your Customer (KYC) Application Form I lndlvldual I Correspondence / Local Address Important Instructions: A) Fields marked with ·•· are mandatory fields. E) List of State / U.T code as per Indian Motor Vehicle Act. 1988 is available at the end. B) Please fill the form in English and in BLOCK letters, F) List of two character ISO 3166 country codes is available at the end. C) Please fill the date in DD-MM-YYYY format. G) KYC number of applicant is mandatory for update application. DJ Please read section wise detailed guidelines / instructions at the end H) For particular section update, please tick (./) in the box available before the section number and strike off the sections not required to be updated. For office use only Application Type• D New D Update (To be filled by financial institution) KYC Number [ (Mandatory for KYC update request) □ 1. CORRESPONDENCE / LOCAL ADDRESS DETAILS 0 Same as Current/ Permanent/ Overseas Address details Line 1 • Line 2 ::f''"fufr;.:v-h; (Please see lnst@'ction E at the end) Line 3 City I Town I Village• District· Pin / Post Code• State I U.T Code• D 2. CONTACT DETAILS (All communications will be sent on provided Mobile no./ Email-ID} (Please refer Instruction Fat the end) Tel. (Off) FAX 3. APPLICANT DECLARATION Tel. (Res) Email ID L.. l l I • I hereby declare that the details furnished above arc tl'l.le and correct to the best of my knowledge and belief and I undertake to inform you of any changes therein. unmed'3tety In case any of the above tnformat10n 1s found to be false or untrue or misleadmg or misrepresenting, I am aware that I may be held liable for rt Date Place : ·1 I Mobile r T ISO 3166 Country Code• Signature / Thumb Impression of Applicant Annexure B1 CENTRAL KYC REGISTRY I Know Your Customer (KYC) Application Form I Individual I Related Person Important Instructions: A) Fields marked with ·•· are mandatory fields. B) Please fill the form in English and in BLOCK letters. C) Please fill the date in DD-MM-YYYY format. D) Ple ase read section wise detailed guideline s / instructions at the end. For office use only Application Type• E) List of State I U.T code as per Indian Motor Vehicle Act, 1988 Is available at the end. F) List of two character ISO 3166 country codes is available at the end. G) KYC number of applicant is mandatory for update application. H) For particular section update. please tick(✓) in the box available before the section number and strike of the sections not required to be updated. 0 New O Update (To be filled by financial institution) KYC Number (Mandatory for KYC update request) 0 1. DETAILS OF RELATED PERSON (Please refer instruction G at the end) D Addition of Related Person D Deletion of Related Person KYC Number of Related Person (if available') Related Person Type' u Guardian of Minor 0 Assignee D Authorized Representative Prefix First Name Middle Name Name• -· -· r·· ··1 (If KYC number and name are provided, below details of section 1 are optional) PROOF OF IDENTITY (Pol) OF RELATED PERSON" (Please see instruction (H) at the end) C A- Passport Number B- Voter ID Card C - PAN Card L 0 - Driving Licence L E- UID (Aadhaar) 0 F- N REGA Job Card 0 Z- Others (any document notified by the central government) O S- Simplified Measures Account - Document Type code 2. APPLICANT DECLARATION Passport Expiry Date Driving Licence Expiry Date Identification Number Identification Number • I hereby deciare that the details furnished above are true and correct to the best of my knowledge and belief and I undenake to Nlform you of any changes therem, 1mmedia1ety In case any of the above information 1s found 10 be false or untrue or misleading or misrepresenting, I am aware that I may be held hable for rt Last Name r· · r I I L Date : Place : Signature/ Thumb Impression of Applicant 3. ATTESTATION/ FOR OFFICE USE ONLY Documents Received D Certified Copies Date Emp. Name Emp. Code Emp. Designation Emp. Branch KYC VERIFICATION CARRIED OUT BY Name Code INSTITUTION DETAILS CENTRAL REGISTRY OF SECURITISATION ASSET RECONSTRUCTION AND SECURITY INTEREST OF INDIA (CERSAI) CENTRAL KYC REGISTRY OPERATING GUIDELINES 2016 Version 1.1 1 CENTRAL KYC REGISTRY OPERATING GUIDELINES 2016 The Government of India vide their Notification dated November 26, 2015 authorised the Central Registry of Securitisation Asset Reconstruction and Security Interest of India (CERSAI), set up under sub-section (1) of Section 20 of the Securitisation and Reconstruction of Financial Assets and Enforcement of Security Interest Act, 2002 (54 of 2002), to act as and to perform the functions of the Central KYC Records Registry under the said rules, including receiving, storing, safeguarding and retrieving the KYC records in digital form of a "client", as defined in clause (ha) of sub-section (1) of Section 2 of the Prevention of Money-Laundering Act, 2002. The Central Government have also amended the Prevention of Money- laundering (Maintenance of Records) Rules, 2005 vide Notification dated 7th July, 2015 for the purpose of establishment of Central KYC Registry. As per Prevention of Money-laundering (Maintenance of Records) Amendment Rules, 2015, Rule 9 (lA), every reporting entity shall within three days after the commencement of an account-based relationship with a client, file the electronic copy of the client's KYC records with the Central KYC Registry. The Operating Guidelines in the regard are as under: I. Definitions In these guidelines, unless the context otherwise requires, the terms defined herein shall bear the meanings assigned to them below - a) "Act" means the Prevention of Money Laundering Act, 2002. b) "Rules" means Prevention of Money Laundering (Maintenance of Records) Rules, 2005. c) "Central KYC Records Registry" (CKYCR) means an entity defined under 2(1) (aa) of the Rules. 2 d) "Reporting Entity" means an entity defined under sub-section (wa) of section 2 of the Act. e) "Customer" means a client as defined under sub-section (ha) of sub- section 2 of the Act. f) "KYC" means the due diligence procedure prescribed by the regulator for identifying and verifying the proof of address, proof of identity and compliance with rules, regulations, guidelines and circulars issued by the regulator or any other statutory authority under the Act from time to time. g) "KYC identifier" means a unique identifier for the customer generated by the Central KYC Registry and notified to the reporting entities. h) "Operating Guidelines" means operating instructions made by the Central KYC Registry in co-ordination with the regulator/ s. All other words and expressions used but not defined in these guidelines shall have the same meaning as have been assigned to them under the Act or the Prevention of Money laundering (Maintenance of Records) Rules, 2005 or any statutory modification or re-enactment thereto, as the case may be. II. Functions and Obligations of Central KYC Registry The Central KYC Registry shall have the following functions and obligations: a) Shall have a secure electronic connectivity with the registered reporting entities. The web address of Central KYC Registry portal is https://www .ckycindia.in b) Shall have a secure data transmission link with the ID issuing authorities wherever feasible and use such electronic data, as permitted, and preserve it with the Central KYC Registry. c) Shall be responsible for electronically (i) storing (ii) safeguarding and (iii) retrieving the Know Your Customer (KYC) records and making such records available online to reporting entities or Director. 3 d) Information updated about a customer shall be disseminated on request by Central KYC Registry to any reporting entity that avail the services of the Central KYC Registry in respect of the customer. e) The services of the Central KYC Registry will be available on payment of prescribed fee, in advance. f) Shall process the KYC records received from a reporting entity for de- duplication and issue a unique KYC Identifier for each client to the reporting entity. g) Ensure that the integrity of the electronic systems for records is maintained and accessible at all material times. h) Take all precautions necessary to ensure that the electronic Know Your Customer (KYC) records are not lost, destroyed or tampered with and that sufficient back up of electronic records is available at all times at a different place. i) Take all reasonable measures to prevent unauthorized access to its KYC database. III. Functions and obligations of the reporting entity The reporting entity shall have the following functions and obligations: a) Reporting entities shall be required to register with the Central KYC Registry in accordance with the processes and instructions issued. b) While commencing an account based relationship, reporting entity shall verify the identity of the customer and perform the initial due diligence of the customer. c) Where a customer submits a KYC Identifier to a reporting entity, then such reporting entity shall download the KYC records from the Central KYC Registry by using the KYC Identifier and shall not require a customer to submit the documents again unless 4 i) There is a change in the information of the customer as existing in the records of Central KYC Registry. ii) The current address of the client is required to be verified. iii) The reporting entity considers it necessary in order to verify the identity or address of the client, or to perform enhanced due diligence or to build an appropriate risk profile of the client. d) The reporting entity shall not use the KYC data of a customer obtained from the Central KYC Registry for purposes other than verifying the identify or address of the client and shall not transfer KYC records or any information contained therein to any third party unless authorised to do so by the client or by the Regulator or by the Director. e) The reporting entity w hich performed the last KYC verification or sent updated information in respect of a client shall be responsible for verifying the authenticity of the identity or address of the client. The prescribed fee is payable by the reporting entity for each type of transaction and Central KYC Registry will collect such fees from the reporting entities, in advance. IV. Operating Guidelines to the Reporting Entities a) Central KYC Registry application can be accessed by registered/ authorised institutions or other notified institutions under the Prevention of Money Laundering Act or rules framed by the Government of India or any Regulator (RBI, SEBI, IRDA and PFRDA) thereunder. b) Every reporting entity has to register itself on the Central KYC Registry portal (https://www.ckycindia.in)with 2 Primary Users who in turn can create more users (makers and checkers). A. Registration Registration process entails the following: 5 i. Entry of the requisite details on the registration screen by the Nodal Officer/ Authorised Signatory of the reporting entity and online submission of the same. ii. Upon submission, reference ID will be generated and an email shall be sent to Nodal Officer/ Authorised Signatory's registered email ID. Reporting entity can check the current registration status on the CKYC Portal by the reference number generated. iii. Duly signed form along with following supporting documents shall be sent to Central KYC Registry: • Duly Signed institution registration form • Regulator License/Certificate/Notification • PAN Card of the entity • Corporate Identification Number (in case regulator issues multiple licenses to an entity) • Registration Certificate (In case of Co-operative Banks/ societies) • Authorization letter by Competent Authority for Admin users • Certified copy of photo identity card of the Admin users issued by the institution • Certified copy of the proof of the identity of the Admin users After verification of the documents, Central KYC Registry's administrator will authorize the request for registration of entity. i. In case of discrepancies, Registry's administrator shall put the request on hold till the discrepancies are rectified. ii. Upon successful registration, user credentials will be emailed to the Admin and Co-Admin users. User ID and a link for generation of password will be provided to the users on their registered email. For password generation, the reporting entity admin user will be required to click on the link provided in e-mail. The link will redirect the user to the screen for password generation / reset where the user has to enter the registered mobile number. Upon authentication of the mobile 6 number, an OTP will be sent to the user via SMS which needs to be entered on the screen and then the user may reset the password. The process flow for Financial institution registration has been illustrated below: :S:odal offi~r will Enter details on ckyc,ncha portal along w1.th two adnunistrator det,u!s and submit Download system generated pdf. ~d sigt\ed form along with supporting documtnt, to CERSAI !',;odalofflcer rectifies and resubmits t I Referen:e Kwnber generated and rmail intimation sent to nodal of licer ,; Em ail se rt to nodal officer with hypes-link to redify cliscrepancy \\'eko= mail sent to nodal ◄ officer T Ustr ere d<tltials m ails sent to adminsitrators 7 Discrepancy in documet\talion ~ration ApprO\~d Access hierarchy: The Admin / Co-admin users of the institutions may create Maker/ Checker users as per their institution's requirement. There are three levels of users: • Institution o Admin o User • Region o Admin o User • Branch o Admin o User All activities e.g. creation/deactivation of users, creation/updation of KYC records, fee payments etc. require Maker-Checker process. Digital Signature: a) Every reporting entity can have access to the CKYCR portal through digital signature. b) Digital signature is validated each time. c) Type of Digital Signature required is Class II or Class III SFTP Access: SFTP access is provided to Reporting entities to upload/ download files over a secure connection. B. Upload of KYC Record a) The data captured as per the common KYC template is to be uploaded on the Central KYC portal along with the scanned copy of the supporting documents (Pol/PoA). For an individual record, the signature and photograph is to be cropped separately and uploaded. 8 b) The specifications for scanning the supporting documents and photograph are stated below: i. Document should be scanned in grey-scale with a scanning resolution of 150-200 DPI. a. Photograph must be a recent passport size, preferably in colour. However, scanning has to be in colour mode. b. Dimensions 200 x 230 pixels c. Size of photograph should be between 20kb-50kb ii. Acceptable file format: '.tif', '.tiff', '.pdf', '.jpeg', '.jpg' 111. File Size (Maximum Limit): 350 kb for individual KYC record. c) The reporting entity can bulk upload the KYC details and scanned images. Images for each record will be required to be zipped separately. The master zip file will be digitally signed by the reporting entity. d) Bulk files can be uploaded either at the branch, region or institution level. e) The entity should ensure adequate internet bandwidth for bulk upload. Bulk upload is provided via SFTP. For bulk upload of size less than 20 MB the Central KYC front-end application may also be used. Based on validations, a response file will be generated. This file will contain the success records, error records and download records. The respons~ file is available for download from the Central KYC application. C. Search and Download of KYC record a) Reporting entity can search for the record by entering CKYC identifier or by entering a valid ID type and number. b) Reporting entity can download single / bulk records by entering CKYC identifier and an authentication factor (viz. date of birth / date of incorporation). 9 D. Update of KYC record In case of change of existing information of a customer (including minor turning major) in the records of Central KYC Registry, a reporting entity will initiate an update request. a) The updated data along with the scanned copy of the supporting document, where required, will be uploaded on the Cenh·al KYC Registry portal. b) In order to initiate an updation request, the reporting entity will need to have the latest KYC record of the customer. c) On updation of a KYC record at the Central KYC Registry, all linked entities (institutions that have either uploaded or downloaded the KYC record for that particular KYC record), will receive an electronic update notification of KYC record. The entities can download the last updated record of the customer. E. Multiple correspondence addresses: Central KYC Registry will enable linkage of multiple correspondence addresses. An individual can fill Annexure-Al for multiple addresses and submit the details to the reporting entity which in turn will initiate the update request on the Central KYC application. F. Processing of Records at Central KYC Registry De-duplication: The KYC data uploaded on the Central KYC Registry will go through de-duplication process on the basis of the demographics (i.e. customer name, maiden name, gender, date of birth, mother's name, father/spouse name, addresses, mobile number, email id etc.) and identity details submitted. The de-dupe process uses normaliser algorithm and custom Indian language phonetics. 10 i. Where an exact match exists for the KYC data uploaded, the reporting entity will be provided with the KYC identifier for downloading the KYC record. u. Where a probable match exists for the KYC data uploaded, the record will be flagged for reconciliation by the reporting entity. Reconciliation of Probable match: a) Central KYC Registry will provide the probable match cases to the reporting entities for reconciliation and resolution. b) Where the reporting entity confirms the KYC record as an exact match, it will need to download the existing KYC record of the customer. c) Where the reporting entity confirms the KYC record as a 'no match', it shall be forwarded for processing and a unique KYC identifier will be generated for the record. d) The reporting entity will have to resolve the probable matches within 5 working days, beyond which the record will be withdrawn by the Central KYC Registry. However, the same can be uploaded as a new record, if 'no match' is found. ID Match: The identity detail will be matched by the Central KYC Registry with the ID issuing authority wherever feasible and mechanism is established. Where the ID is not confirmed by the ID issuing authority or the name does not match with the records therein, the record will not be accepted by the Registry and sent back to the reporting entity for verification and uploading again with the updated details. 11 We may further advise that the ID match wherever feasible with source authority or the de-duplication process by CKYCR Registry does not substitute the statutory/ regulatory obligations to be fulfilled by reporting entities under the respective statutory provisions/ regulatory guidelines. G. KYC Identifier a) A 14 digit unique KYC identifier will be generated for new customer records and notified to the reporting entity. b) For "Small Accounts" the KYC identifier will additionally have a prefix "S". c) For "Simplified Measures Accounts" the KYC identifier will additionally have a prefix "L". H. Fees a) Reporting entities can avail services of Central KYC registry on payment of prescribed fee, in advance. b) For every service availed, the requisite amount will be deducted from the advance payment made. If the available balance is insufficient, the reporting entity will not be able to avail the services until the balance is replenished. c) To make the advance payment, the reporting entity will be required to generate the proforma invoice through the Central KYC application. The reporting entity is required to make an advance payment through NEFT / RTGS in CERSAI's bank account and mention the system generated proforma invoice reference number as the remark. d) Upon confirmation of the payment receipt from the bank, balance will be updated. In case of the tax deducted at source (TDS), the reporting entity is required to submit a copy of the TDS certificate to the Central KYC Registry. 12 e) Reporting entity will be intimated when the balance goes below the prescribed limit set by them. The reporting entity user can download / print the usage details till the previous day. V. Reports a) Central KYC application shall provide reports including dashboards, access trail and audit trail. Administration Operational Accounts • Log Report • Dashboard • Ledger • Access Trail • Daily MIS • User Master • Bulk Upload • Institution Master • Unsolicited Updates 1. Log Report Log report provides the details of the users of the reporting entity who have logged into the Central KYC application, for a specified period of time. 2. Access Trail Access trail report provides an admin user, the pages accessed by the users created under his hierarchy on the Central KYC application. 3. User Master User Master provides the details of the users under the reporting entity for the purposes of accessing Central KYC application. 4. Bulk Upload Using this report, admin user can view the current status along with the count of records for each uploaded batch. 5. Dashboard 13 Institution Admin User can view the summary of all uploaded KYC records for a specified time period. 6. Daily MIS Daily MIS provides the Admin User the details of the uploads for a specified time period. 7. Update Notification This report provides the notifications for the updates done on a KYC record that is linked to the reporting entity, for a specified time period. 8. Ledger This provides the summary of the payments made and utilised for the transactions on the Central KYC Registry. VI. Retention of Records a) Central KYC Registry shall ensure retention of the Know Your Customer (KYC) records in an electronic format for a period specified by the rules and shall ensure that the retrieval of the information is facilitated within stipulated time period. VII. Grievance Mechanism Central KYC Regish·y shall provide for the grievances of reporting entities to be redressed in a timely and appropriate manner and ensure records are maintained for such resolution. 14 Contact details of the Central KYC Registry Helpdesk: Phone: 022-61102592 (10 lines) Email: helpdesk@ckycindia.in ********************************************* 15