Format of Disclosure Document for Portfolio Managers · SEBI/HO/IMD/IMD-RAC-3/P/CIR/2025/125
SEBI circular SEBI/HO/IMD/IMD-RAC-3/P/CIR/2025/125 · 09 Sept 2025
SEBI circular SEBI/HO/IMD/IMD-RAC-3/P/CIR/2025/125 · 09 Sept 2025
Summary
Check the official recordSEBI has revised the format for the 'Disclosure Document' required under the SEBI (Portfolio Managers) Regulations, 2020, replacing the previous Schedule V. The new format is divided into a 'Static' section, covering operational and policy details, and a 'Dynamic' section, covering performance and client-specific data. Portfolio Managers must ensure each parameter begins on a new page. Changes to any parameter require certification by an independent Chartered Accountant and the Principal Officer. Updated pages must be communicated to clients, posted on the manager's website, and filed with SEBI within 7 working days of the change. These provisions are effective immediately.
What you must do
Key dates
Who is affected
SEBI/HO/IMD/IMD-RAC-3/P/CIR/2025/125
September 9, 2025
To
All Portfolio Managers Association of Portfolio Managers in India (APMI)
Madam / Sir,
Sub: Format of ‘Disclosure Document’ for Portfolio Managers
“The portfolio manager shall provide to the client, the Disclosure Document as specified in Schedule V, along with a certificate in Form C as specified in Schedule I, prior to entering into an agreement with the client as referred to in sub-regulation (1).”
2.1. The ‘Disclosure Document’ has been divided into two sections viz. static and dynamic. The format of ‘Disclosure Document’ along with template is given in Annexure-I.
2.2. PMS to ensure that each parameter of ‘Disclosure Document’ begins on a fresh page. Only the page(s) containing change(s) in any parameter would need to be certified by independent Chartered Accountant and Principal Officer of the PMS. The same shall also be highlighted in the communication to clients.
2.3. The updated Disclosure Document Page(s) in which changes are carried out shall be simultaneously communicated to the clients, updated on the website of portfolio manager and filed with the Board within 7 working days from the date of change.
2.4. All other requirements, terms and conditions as enshrined in the SEBI (Portfolio Managers) Regulations, 2020 shall remain unchanged including the contents of the ‘Disclosure Document’ which have been specified in Regulation 22 (4) of SEBI (Portfolio Managers) Regulations, 2020 and their certification from an Independent Chartered Accountant as specified under Regulation 22 (5) of SEBI (Portfolio Managers) Regulations. 2020.
The provisions of this circular shall be applicable with immediate effect.
This circular is issued in exercise of powers conferred under Section 11 (1) of the Securities and Exchange Board of India Act, 1992, read with Regulation 43 of SEBI (Portfolio Managers) Regulations, 2020, to protect the interests of investors in securities and to promote the development of, and to regulate the securities market.
Yours faithfully
Vir Sahab Singh General Manager 022- 2644 9285 virsahabs@sebi.gov.in
Annexure-1
Classification of sixteen parameters of Model Disclosure document
Part-I Static section:
| Sl. No. | Parameter |
|---|---|
| 1 | Disclaimer clause |
| 2 | Definitions |
| 3 | Description |
| 4 | Penalties, pending litigation or proceedings, findings of inspection or investigation for which action may have been taken or initiated by any regulatory authority. |
| 5 | Services offered |
| 6 | Risk factors |
| 7 | Nature of Expenses |
| 8 | Taxation |
| 9 | Accounting policies |
| 10 | Investors services |
| 11 | Details of the diversification policy of the portfolio manager |
Part-II Dynamic Section:
| Sl. No. | Parameter |
|---|---|
| 12 | Client Representation |
| 13 | Financial performance |
| 14 | Performance of Portfolio Manager |
| 15 | Audit Observations (of the preceding 3 years) |
| 16 | Details of investments in the securities of related parties of the portfolio manager |
DRAFT STANDARD TEMPLATE
DISCLOSURE DOCUMENT
PORTFOLIO MANAGEMENT SERVICES
PART-I- Static Section
1. Disclaimer Clause
This Document has been prepared in accordance with the SEBI (Portfolio Managers) Regulations, 2020 and filed with SEBI. This Document has neither been approved nor disapproved by SEBI nor has SEBI certified the accuracy or adequacy of the contents of this Document.
The distribution of this Document in certain jurisdictions may be restricted or totally prohibited and accordingly, persons who come into possession of this Document are required to inform themselves about and to observe any such restrictions.
2. Definitions
In this Disclosure Document, unless the context otherwise requires, the following words and expressions shall have the meaning assigned to them:
“Act” means the Securities and Exchange Board of India Act, 1992.
“Accreditation Agency” means a subsidiary of a recognized stock exchange or a subsidiary of a depository or any other entity as may be specified by SEBI from time to time.
“Accredited Investor” means any person who is granted a certificate of accreditation by an accreditation agency who:
(i) in case of an individual, HUF, family trust or sole proprietorship has: (a) annual income of at least two crore rupees; or (b) net worth of at least seven crore fifty lakh rupees, out of which not less than three crores seventy-five lakh rupees is in the form of financial assets; or (c) annual income of at least one crore rupees and minimum net worth of five crore rupees, out of which not less than two crore fifty lakh rupees is in the form of financial assets. (ii) in case of a body corporate, has net worth of at least fifty crore rupees; (iii) in case of a trust other than family trust, has net worth of at least fifty crore rupees; (iv) in case of a partnership firm set up under the Indian Partnership Act, 1932, each partner independently meets the eligibility criteria for accreditation:
Provided that the Central Government and the State Governments, developmental agencies set up under the aegis of the Central Government or the State Governments, funds set up by the Central Government or the State Governments, qualified institutional buyers as defined under the Securities and Exchange Board of India (Issue of Capital and Disclosure Requirements) Regulations, 2018, Category I foreign portfolio investors, sovereign wealth funds and multilateral agencies and any other entity as may be specified by the Board from time to time, shall deemed to be an accredited investor and may not be required to obtain a certificate of accreditation.
“Advisory Services” means advising on the portfolio approach, investment and divestment of individual Securities in the Client’s Portfolio, entirely at the Client’s risk, in terms of the Regulations and the Agreement.
“Agreement” or “Portfolio Management Services Agreement” or “PMS Agreement” means agreement executed between the Portfolio Manager and its Client for providing portfolio management services and shall include all schedules and annexures attached thereto and any amendments made to this agreement by the parties in writing, in terms of Regulation 22 and Schedule IV of the Regulations.
“Applicable Law/s” means any applicable statute, law, ordinance, regulation, rule, order, bye-law, administrative interpretation, writ, injunction, directive, judgment or decree or other instrument including the Regulations which has a force of law, as is in force from time to time.
“Assets Under Management” or “AUM” means aggregate net asset value of the Portfolio managed by the Portfolio Manager on behalf of the Clients.
“Associate” means (i) a body corporate in which a director or partner of the Portfolio Manager holds either individually or collectively, more than twenty percent of its paid-up equity share capital or partnership interest, as the case may be; or (ii) a body corporate which holds, either individually or collectively, more than twenty percent of the paid-up equity share capital or partnership interest, as the case may be of the Portfolio Manager.
“Benchmark” means an index selected by the Portfolio Manager in accordance with the Regulations, in respect of each Investment Approach to enable the Clients to evaluate the relative performance of the Portfolio Manager.
“Board” or “SEBI” means the Securities and Exchange Board of India established under section 3 of the Securities and Exchange Board of India Act, 1992.
“Business Day” means any day, which is not a Saturday, Sunday, or a day on which the banks or stock exchanges in India are authorized or required by Applicable Laws to remain closed or such other events as the Portfolio Manager may specify from time to time.
“Client(s)” / “Investor(s)” means any person who enters into an Agreement with the Portfolio Manager for availing the services of portfolio management as provided by the Portfolio Manager.
“Custodian(s)” means an entity registered with the SEBI as a custodian under the Applicable Laws and appointed by the Portfolio Manager, from time to time, primarily for custody of Securities of the Client.
“Depository” means the depository as defined in the Depositories Act, 1996 (22 of 1996).
“Depository Account” means an account of the Client or for the Client with an entity registered as a depository participant under the SEBI (Depositories and Participants) Regulations, 1996.
“Direct on-boarding” means an option provided to clients to be on-boarded directly with the Portfolio Manager without intermediation of persons engaged in distribution services.
“Disclosure Document” or “Document” means the disclosure document for offering portfolio management services prepared in accordance with the Regulations.
“Distributor” means a person/entity who may refer a Client to avail services of Portfolio Manager in lieu of commission/charges (whether known as channel partners, agents, referral interfaces or by any other name).
“Eligible Investors” means a Person who: (i) complies with the Applicable Laws, and (ii) is willing to execute necessary documentation as stipulated by the Portfolio Manager.
“Fair Market Value” means the price that the Security would ordinarily fetch on sale in the open market on the particular date.
“Foreign Portfolio Investors” or “FPI” means a person registered with SEBI as a foreign portfolio investor under the Securities and Exchange Board of India (Foreign Portfolio Investors) Regulations, 2019 as amended from time to time.
“Financial Year” means the year starting from April 1 and ending on March 31 in the following year.
“Funds” or “Capital Contribution” means the monies managed by the Portfolio Manager on behalf of the Client pursuant to the Agreement and includes the monies mentioned in the account opening form, any further monies placed by the Client with the Portfolio Manager for being managed pursuant to the Agreement, the proceeds of sale or other realization of the portfolio and interest, dividend or other monies arising from the assets, so long as the same is managed by the Portfolio Manager.
“Group Company” shall mean an entity which is a holding, subsidiary, associate, subsidiary of a holding company to which it is also a subsidiary.i
“HUF” means the Hindu Undivided Family as defined in Section 2(31) of the IT Act.
“Investment Approach” is a broad outlay of the type of Securities and permissible instruments to be invested in by the Portfolio Manager for the Client, taking into account factors specific to Clients and Securities and includes any of the current Investment Approach or such Investment Approach that may be introduced at any time in future by the Portfolio Manager.
“IT Act” means the Income Tax Act, 1961, as amended and restated from time to time along with the rules prescribed thereunder.
“Large Value Accredited Investor” means an Accredited Investor who has entered into an Agreement with the Portfolio Manager for a minimum investment amount of ten crore rupees.
“Non-resident Investors” or “NRI(s)” shall mean non-resident Indian as defined in Section 2 (30) of the IT Act.
“NAV” shall mean Net Asset Value, which is the price; that the investment would ordinarily fetch on sale in the open market on the relevant date, less any receivables and fees due.
“NISM” means the National Institute of Securities Markets, established by the Board.
“Person” includes an individual, a HUF, a corporation, a partnership (whether limited or unlimited), a limited liability company, a body of individuals, an association, a proprietorship, a trust, an institutional investor and any other entity or organization whether incorporated or not, whether Indian or foreign, including a government or an agency or instrumentality thereof.
“Portfolio” means the total holdings of all investments, Securities and Funds belonging to the Client.
“Portfolio Manager” means [Name of the Portfolio Manager], [a company / limited liability partnership] incorporated under [the Companies Act, [2013/1956] / the Limited Liability Partnership Act, 2008], registered with SEBI as a portfolio manager bearing registration number ________________ and having its registered office at __________________________________.
“Principal Officer” means an employee of the Portfolio Manager who has been designated as such by the Portfolio Manager and is responsible for: