Document text
No. E-323/I-11013/4/2021-ICT (Comp No. 323) Date: 21.08.2025
To
1. All Zonal Insurance Commissioner(s)/Zonal Medical Commissioner(s)
2. Additional Commissioner/Regional Directors/Directors(I/C)/Jt. Directors(I/C)
of all Ros/SROs
3. Medical Superintends of all ESIC Medical Hospitals
4. D(M) Delhi/D(M) Noida/ Director NTA
5. Dean, all ESIC Medical/Dental Colleges and Hospitals
Subject: Policy for procurement of IT Hardware for ESI Locations-
reg.
Ref:- 1. Policy for procurement of IT Hardware for ESI Location Letter
dated 11.07.2024
2. Policy for procurement of IT Hardware for ESI Location Letter dated
31.07.2024
Madam/Sir,
With reference to Hqrs. letters of even number dated 11.07.2024 and
31.07.2024, the technical specifications of AIO, Laptop, Mono MFP/Printer, and
Online/Line-Interactive UPS stands revised as per the attached Annexure-A.
2. All field units are required to adhere to these specifications when procuring
the listed items in case there is urgency [Equipment to be procured should be less
than 20].
3. If any deviations are necessary due to specific circumstances, the proposed
alternative specifications must be submitted to the ICT Division for review and
approval.
4. Field units that have already initiated procurement based on previously
issued specifications, and where financial bids have been opened but order not
placed, may proceed with the procurement after approval from ICT, HQ.
5. For regular purchase and removal of obsolescence, the designated Head of
Office to submit the requirement of PC, Laptop and Printers with proper
justification and send to it.proc@esic.gov.in. ICT HQ will process and make the
equipment available.
6. All asset entries [details of equipment - make, model, serial #, date of
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purchase, cost, warranty details, AMC details, and installation report] to be made
by the respective offices. The SoP for the same is also being issued.
7. All other contents of the above referred letter(s) remain unchanged.
This issues with the approval of Director General.
Yours faithfully,
(Jai Prakash Sharma)
Joint Director (ICT)
Copy to: Web Content Manager for uploading on Hqrs website
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Annexure - A
Model Specifications of IT Hardware for different ESI Locations. These are
the minimum model specifications.
1. All-in-One (AIO) PC:
Sl.
No.
Parameters
Minimum Model Specifications Bidder's
Compliance
(YES/NO)
1. Processor Make Intel®
Core™
Ultra
7-265
Processor
(2.4GHz,
up
to
5.2GHz with Intel® Turbo Boost1
Max
Technology,
30MB
L3
Cache, 20 Cores, 20 Threads)
65W, or higher
/AMD R7 8700G or Higher
2.
Motherboard
OEM motherboard
3.
Chipset
Commercial Class Intel® Q870
Chipset / AMD A88X Chipset
4.
RAM
Minimum 16 GB DDR5-5600 or
higher expandable to 64 GB, with
2 DIMM slots and at least 1
DIMM slot to be free
5.
Storage
1 TB PCIe NVMe SSD
6.
Display size
(Monitor)
23.8"
IPS,
antiglare
with
Minimum
resolution
of
1920x1080,
16:9
aspect
ratio,1000:1 Contrast ration, 300
nits brightness, viewing angle of
178/178,
Should support Hardware Low
Blue Light Feature
7.
Display
Resolution
Minimum resolution 1920 x 1080
or higher
8.
Display Type
Non-Touch
9.
Stand & Mount
Height adjustable stand
10.
Webcam
Integrated 5 MP webcam with
auto-framing feature, integrated
mic and speakers with AI based
noise cancellation/ reduction.
11.
Microphone
Integrated
12.
Graphic Type
Integrated UHD Graphics
13.
Speaker
Integrated audio controller with
integrated stereo speakers with
at least 2x2W outputs
14.
Ethernet
100/1000 Mbps on board
integrated port
15.
Wireless
Wireless 802.11ax or higher
16.
Bluetooth
Bluetooth 5.1 or higher
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17.
Keyboard
Wireless, 104 keys
18.
Mouse
OEM optical USB scroll Mouse
(Wireless) with mouse pad
19.
Chassis
All in ONE Form Factor
20.
Certification
BIS Registration under
CRS of MeitY
Yes
BIS
Registration
Number and its Validity
Yes
ROHS Compliance
Yes
BEE / Energy Star for
the given Model
Yes
ISO 9001,14001,27001
for OEM
Yes
21.
USB Ports &
Interface
i. Front & Rear: 1 Nos. USB-
2.0, 1 Nos. USB-3.2 latest
Gen, USB- C 3.2 latest
Gen;
ii. Video Ports - One Display
port, One HDMI Port in,
One HDMI Port out
iii. One RJ-45
22.
Operating
System
Preloaded
with
Microsoft
Windows 11 Professional with
OEM Recovery DVD or option of
Cloud Recovery
23.
Warranty
Complete system with 01-year
OEM comprehensive warranty
support. System Integrator (SI)
to offer comprehensive warranty
support for next 4 years after
expiry of OEM warranty. The
Device should not be declared
end of sale by OEM at the time
of delivery.
24.
Original
Equipment
Manufacturer
(OEM) Product
OEM
Manufacturer
or
its
authorised
dealer
with
OEM
Manufacturer Authorisation only
to bid. Appropriate documents to
be submitted regarding this with
the bid. MAF from OEM is a
must.
25.
Service Centre
OEM Service Centre should be
in India and support should be
available at local level of the
indenting offices.
26.
Additional
requirements
1) Acceptance testing report from
User before Delivery.
2) Windows OS should be of the
latest version at the time of
delivery.
3) In case of bulk purchase i.e.
more than 100 nos., Windows
Enterprise version to be offered.
4) ESIC Logo to be prompted on
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machine booting.
5) Desktop Monitor, Keyboard
and mouse must be of same
OEM. OEM logo should be
embossed on Monitor, Keyboard
& Mouse etc. (No sticker)
6) The exact quoted model must
be
available
on
the
OEM
Website with data sheet of the
quoted model.
7) OEM should also paste an
Asset Tag label with mentioned
serial,
machine
address,
warranty expiry date & tech
support contact number.
27.
Additional
Specifications
a) The exact quoted model must
be
available
on
the
OEM
Website with the Data Sheet of
the Quoted Model
b) Depart BIOS Logo must flash
on during the Boot-up process
c) Desktop, Monitor, Keyboard
and mouse must be of the same
OEM and should have the OEM
logo embossed.
d) OEM should paste a Asset
Tag
mentioning
the
serial
number,
machine
address,
warranty expiry date and tech
support contact details
e)
OEM
must
have
online
diagnostic facility.
28.
Security
Features
Hardware
based
endpoint
security controller TPM 2.0
Drive lock option for HDD/SSD to
secure Data
Provision
for
automatically
detect, stop, and recover from a
BIOS attack or corruption without
manual intervention.
Integrated
protection
from
malware on malicious websites
Integrated real-time detection
and
prevention
of
zero-day
threats and advanced persistent
threat (APT) attacks for Windows
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applications
2. Laptop:
Sl.
No.
Parameters
Minimum Model Specifications
Bidder's
Compliance
(YES/NO)
1.
Processor
Make – Intel Core Ultra 7 processor
255U with Intel AI Boost / AMD
Ryzen 7 -250 with Ryzen AI or
Higher (With latest generation or
Series)
2. RAM
Minimum 16GB DDR5 or higher
expandable with 2 DIMM Slots
3. Storage
1 TB SSD or higher (NVMe)
4.
Display size
35.6 cm (14") diagonal, WUXGA
(1920 x 1200), IPS, anti-glare, 300
nits, 45% NTSC
5. Display Type
Anti-glare LED Backlit Display
6. Resolution
Minimum resolution 1920 x 1080 or
higher
7. Webcam
Integrated 5 MP
8.
Chassis
Aluminum / Carbon Fiber Body
With metallic hinges
9.
Bluetooth
Bluetooth v5.3 or higher
10.
Wireless
Device
Wi-Fi6 IEEE 802.11AX or higher
11.
Audio
Integrated audio controller with 2
integrated stereo speakers, Built-in
Microphone
12.
Keyboard
touch pad
device
Spill resistant keyboard, Full laptop
sized keyboard with backlit lighting
Touchpad with multi-touch gestures
enabled
13.
Mouse
Optical Laser Wireless
14.
Certifications
BIS Registration under CRS of
MeitY
Yes
BIS Registration Number and
its Validity
Yes
ROHS Compliance
Yes
BEE / Energy Star for the
given Model
Yes
ISO
9001,14001,27001
for
OEM
Yes
15.
Built in USB
One USB Type C Port
One charging port USB Type C or
higher
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Ports &
Interface
One HDMI 1.4 or higher Port either
on board or externally on single
integrated multi-port converter
One Ethernet Port 100/1000 either
on board or externally on single
integrated multi-port converter
16.
Operating
System
Preloaded with OEM pack licensed
Windows 11 Professional or higher.
17.
Single
Integrated
Multi-port
Convertor
Single integrated USB-C Mobile
Hub with input port as USB Type C
Port & Output Ports as: 1 LAN Port,
1 VGA Port, 1 HDMI port, 1.4 or
higher, 1 USB Type A Port, 1 Type
C Port
18.
Warranty
Complete system with 01-year
OEM
comprehensive
warranty
support. System Integrator (SI) to
offer
comprehensive
warranty
support for next 4 years after expiry
of OEM warranty. The Device
should not be declared end of sale
by OEM at the time of delivery.
19.
Carry case,
charging
adaptor
Good quality carry case/bag,
Charging Adapter of same OEM
with appropriate ratings.
20.
Original
Equipment
Manufacturer
(OEM) Product
OEM
Manufacturer
or
its
authorized
dealer
with
OEM
Manufacturer Authorization only to
bid. Appropriate documents to be
submitted regarding this with the
bid.
21.
Service Centre
OEM Service Centre should be in
India
and
support
should
be
available at local level of the
indenting offices.
22.
Additional
requirements
1) Acceptance testing report from
User before Delivery.
2) Windows OS should be latest
version at the time of delivery.
3) In case of bulk purchase i.e.
more than 100 nos., Windows
Enterprise version to be offered.
4) ESIC Logo to be prompted on
machine booting.
5) OEM logo should be embossed
on device (No sticker)
6) The exact quoted model must be
available on the OEM Website with
data sheet of the quoted model.
7) OEM should also paste an Asset
Tag label with mentioned serial,
machine address, warranty expiry
date
&
tech
support
contact
number.
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S.
No.
Parameters
Minimum Model Specifications
Bidder's
Compliance
(YES/NO)
1
Make & Model
Number
Exact details to be provided by the
bidder with its official brochure
2
Printing
Technology
Monochrome Laser Printing
3
Duplex Printing
Support Auto Duplex
4
Simplex Printing
Speed (A4)
23 ppm or above
5
Standard
Functions
Print, Scan, Copy
6
Paper
Tray
Capacity
150 pages or above
7
Media Type
Plain Paper, Heavy Paper
8
Media Sizes
A4/Legal (as per requirement)
9
Duplex Printing
A4 / Letter / Legal
23.
Security
Features
Hardware based endpoint security
controller TPM 2.0
Integrated Finger print sensor
Standard Security Lock Slot
Drive lock option for HDD/SSD to
secure Data.
Provision for automatically detect,
stop, and recover from a BIOS
attack or corruption without manual
intervention
Integrated protection from malware
on malicious websites Integrated
real-time detection and prevention
of zero-day threats and advanced
persistent threat (APT) attacks for
Windows applications.
24.
Other terms
and
conditions
Technical
COMPLIANCE
mentioning the bid number clearly
MUST BE submitted on OEM
letterhead- duly signed.
OEM preloaded OS Certificate
must
be
submitted
on
OEM
letterhead.
Drivers should be available on
OEM Website for download.
3. Mono Multifunctional Machine/ Laser Printer (A4 size):
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10 RAM
128 MB or more
11 Interface
Min.
10/100
Base-T
Ethernet
(Network) and WiFi 802.11b/g/n
12 Operating
System
Drivers
to be provided
for
Windows 11, Linux/Mac
13 Duty Cycle
Minimum 20000 pages per month
14 Original
Equipment
Manufacturer
(OEM) Product
OEM
Manufacturer
or
its
authorised
dealers
with
OEM
Manufacturer Authorization only to
bid, MAF to be submitted
15 All-in-One
Cartridges
Printer ships with minimum of
1,000-page starter cartridge
16 Warranty
Complete system with 01-
year
OEM
comprehensive
warranty support including all
parts
(except
toner
Cartridge). System Integrator
(SI) to offer comprehensive
warranty support for next 4
years after the expiry of OEM
warranty.
Device
should
not
be
declared End of sale by OEM
at the time of delivery.
17 Service Centre
OEM Service Center should be in
India and Support available at local
level of Indenting department
18 Additional
requirements
1) Acceptance testing report from
User before Delivery.
2) OEM logo should be embossed
on device (No sticker)
3) The exact quoted model must
be available on the OEM Website
with data sheet of the quoted
model.
4) OEM should also paste an
Asset Tag label with mentioned
serial, machine address, warranty
expiry date & tech support contact
number.
4. 1000 VA UPS for PC(Desktop) Load
S.
No.
Parameters
Min. Specifications
Bidder's
Compliance
(YES/NO)
1
Make & Model
Number
Exact details to be provided by the
bidder with its official brochure
2
Capacity
1000VA
3
Technology
PWM using MOSFET / IGBT
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MAINS MODE
4
AC INPUT
Voltage: 140 to 300 Volts
± 5%
Frequency: 50 Hz ± 10%
1.2 meter 3 pin Power cord
5
AC OUTPUT
Voltage Window: 230+/- 15% (With
AVR) Frequency: Sync to Mains
INVERTER MODE (Output)
6
Voltage
230
volts + 10%
during
all
conditions in inverter mode like
Full load to no load, backup period
etc.
7
Frequency
50 Hz +/- 1 Hz
8
Load Power
Factor
0.60 (Lag)
9
Transfer Time
Typical 4-8 ms
10 Wave Form
Modified Sine wave
11 Inverter
Efficiency
> 60 % on full rated capacity of
UPS
12 Total Harmonic
Distortion
< 25%
13 DC Voltage /
Nos
12V / 7AH x 2 Batteries
Battery Bank
14 BATTERY
(SMF) Make
Any good national reputed brand
complies with JIS C8702.
15 Battery End
Cell Voltage
≥10.5V (None of the Battery
should discharge below 10.5V)
16 Recharge Time 6 Hrs to 90% after complete
discharge
17 Backup Time
60 min at full Load
18 Battery Cabinet Inbuilt inside the UPS.
The cabinet should be free from
sharp edges, scratches, nicks &
burns etc.
19 UPS Cabinet
UPS cabinet will be ABS and
should be free from sharp edges,
scratches, nicks & burns etc.
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PROTECTIONS
20 Short Circuit
Electronic current limit in inverter
mode & Fuse/MCB in mains mode.
21 Surge/Spikes
Protection Through Line Filters.
22 DC under
voltage
Yes
23 DISPLAY/
INDICATORS
1. UPS Status,
2. Battery Status / Low Battery,
3. Fault,
4. Charge,
5. Overload
24 ALARMS
1. Mains failure, Overload
2. For any Fault Condition,
3. Low Battery every second,
battery mode every 10 sec approx.
.
25 AC Output
SOCKETS
Minimum 3 Nos. (230V/6A)
sockets
26
Environment
0°-40°C, 0-90% RH Non-
Condensing Noise Level <45dB
27
Degree of
Protection
IP-20
26 Features
1. Boost and Buck AVR - Ultimate
Voltage Stabilization.
2. Protection against Overload,
Discharge/ Overcharge.
3. Auto Restart while AC is
recovering.
4.Generator Compatibility Option.
5. Cold Start Function.
6.Blinking
Light
for
charging
indications.
27 Certifications
As per MeitY (Government of
India) Guidelines, UPS Shall have
valid
IS16242-Part
1
CRS
Certification.
Following
certifications are required:
ISO 9001, ISO 14001, ISO 14025,
ISO/IEC 20000-1, ISO 50001, ISO
45001,ITL9000, CE, ROHS, FCC
and
E-waste
Certificate
from
CPCB
28 Service Centre OEM Service Center should be in
India and Support available at
local level of Indenting department
29 Warranty
System Integrator (SI) to offer
comprehensive warranty support
for next 4 years after expiry of one
year OEM warranty.
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The Device should not be declared
end of sale by OEM at the time of
delivery.
30 Original
Equipment
Manufacturer
(OEM) Product
OEM
Manufacturer
or
its
authorised
dealers
with
OEM
Manufacturer Authorization only to
bid, MAF to be submitted
31 Additional
Terms
and
conditions
for
the OEM
1. Any third-party service will not
be accepted.
2. All card replacements, battery
replacements, breakdown call
should be attended on site.
3. Pan India Service Center > 150
in number
4. UPS OEM Turnover > 1000 cr in
last three FY
5. Country of Origin: India
6. OEM Should have
manufacturing experience > 30
years in India COI Certificate to
be submitted
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