Revised IT Hardware Procurement Policy for ESI Locations

कर्मचारी राज्य बीमा निगम (श्रम एवं रोजगार मंत्रालय, भारत सरकार) EMPLOYEES' STATE INSURANCE CORPORATION (Ministry of Labour & Employment, Govt. of India)

मुख्यालय Headquarters' पंचदीप भवन, सी.आई.जी. रोड, नई दिल्ली-110002 PANCHDEEP BHAWAN, C.I.G. MARG, NEW DELHI-110 002 Phone: 011-23604700 Email: dir-gen@esic.nic.in Website: www.esic.nic.in / www.esic.in

No. E-323/I-11013/4/2021-ICT (Comp No. 323) Date: 21.08.2025

To

1. All Zonal Insurance Commissioner(s)/Zonal Medical Commissioner(s)
2. Additional Commissioner/Regional Directors/Directors(I/C)/Jt. Directors(I/C) of all Ros/SROs
3. Medical Superintends of all ESIC Medical Hospitals
4. D(M) Delhi/D(M) Noida/ Director NTA
5. Dean, all ESIC Medical/Dental Colleges and Hospitals

Subject: Policy for procurement of IT Hardware for ESI Locations-reg.

Ref:- 1. Policy for procurement of IT Hardware for ESI Location Letter dated 11.07.2024 2. Policy for procurement of IT Hardware for ESI Location Letter dated 31.07.2024

Madam/Sir,

With reference to Hqrs. letters of even number dated 11.07.2024 and 31.07.2024, the technical specifications of AIO, Laptop, Mono MFP/Printer, and Online/Line-Interactive UPS stands revised as per the attached Annexure-A.

2. All field units are required to adhere to these specifications when procuring the listed items in case there is urgency [Equipment to be procured should be less than 20].

3. If any deviations are necessary due to specific circumstances, the proposed alternative specifications must be submitted to the ICT Division for review and approval.

4. Field units that have already initiated procurement based on previously issued specifications, and where financial bids have been opened but order not placed, may proceed with the procurement after approval from ICT, HQ.

5. For regular purchase and removal of obsolescence, the designated Head of Office to submit the requirement of PC, Laptop and Printers with proper justification and send to it.proc@esic.gov.in. ICT HQ will process and make the equipment available.

6. All asset entries [details of equipment - make, model, serial #, date of purchase, cost, warranty details, AMC details, and installation report] to be made by the respective offices. The SoP for the same is also being issued.

7. All other contents of the above referred letter(s) remain unchanged.

This issues with the approval of Director General.

Yours faithfully,

(Jai Prakash Sharma) Joint Director (ICT)

Copy to: Web Content Manager for uploading on Hqrs website

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Annexure - A

Model Specifications of IT Hardware for different ESI Locations. These are the minimum model specifications.

1. All-in-One (AIO) PC:

2. Windows OS should be of the latest version at the time of delivery.
3. In case of bulk purchase i.e. more than 100 nos., Windows Enterprise version to be offered.
4. ESIC Logo to be prompted on machine booting. | | | 27. | Additional Specifications | a) The exact quoted model must be available on the OEM Website with the Data Sheet of the Quoted Model b) Depart BIOS Logo must flash on during the Boot-up process c) Desktop, Monitor, Keyboard and mouse must be of the same OEM and should have the OEM logo embossed. d) OEM should paste a Asset Tag mentioning the serial number, machine address, warranty expiry date and tech support contact details e) OEM must have online diagnostic facility. | | | 28. | Security Features | Hardware based endpoint security controller TPM 2.0 Drive lock option for HDD/SSD to secure Data Provision for automatically detect, stop, and recover from a BIOS attack or corruption without manual intervention. Integrated protection from malware on malicious websites Integrated real-time detection and prevention of zero-day threats and advanced persistent threat (APT) attacks for Windows applications | |

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2. Laptop:

2. Windows OS should be latest version at the time of delivery.
3. In case of bulk purchase i.e. more than 100 nos., Windows Enterprise version to be offered.
4. ESIC Logo to be prompted on machine booting.
5. OEM logo should be embossed on device (No sticker)
6. The exact quoted model must be available on the OEM Website with data sheet of the quoted model.
7. OEM should also paste an Asset Tag label with mentioned serial, machine address, warranty expiry date & tech support contact number. | | | 23. | Security Features | Hardware based endpoint security controller TPM 2.0 Integrated Finger print sensor Standard Security Lock Slot Drive lock option for HDD/SSD to secure Data. Provision for automatically detect, stop, and recover from a BIOS attack or corruption without manual intervention Integrated protection from malware on malicious websites Integrated real-time detection and prevention of zero-day threats and advanced persistent threat (APT) attacks for Windows applications. | | | 24. | Other terms and conditions | Technical COMPLIANCE mentioning the bid number clearly MUST BE submitted on OEM letterhead- duly signed. OEM preloaded OS Certificate must be submitted on OEM letterhead. Drivers should be available on OEM Website for download. | |