Document text
8
Disposal of representation by the
Competent Authority and forwarding it
to APAR Custodian
17thDecember, 2025
9
Communication of the decision of the
Competent Authority by the APAR
Custodian to the officer reported upon
Within 10 days from the finalization of decision
by the Competent Authority
10 End of APAR process after which the
APAR will be finally taken on record
31st December, 2025
3. It is informed that the submission of Self appraisal by the Officer Reported Upon
(ORU) will begin with effect from 1st September, 2025. In this regard it has been observed in
the past that there have been lapses in filing of APARs causing delays in holding DPCs.
Therefore, it should be ensured by the concerned ACCs that the above timelines for APAR
activities are strictly adhered to.
4.
The ACC HQ/ ACC (Zones) are assigned the role of Service Admin and they have to
assign the roles of PAR Central Custodian (Primary) and Employee Manager Details (EMD)
Administrator to OIC/RPFC (Adm)/APFC (Adm) in the Regional Offices under their
jurisdiction, using the “Role Mapping” tab available on their sparrow homepage. Both roles
may be assigned either to the same or to different officials. Similarly, ACC-HQ PDUNASS and
ACC ZTIs/Sub-ZTIs, shall be assigned the role of Service Admin and they have to further
assign the roles of Central PAR Custodian and EMD Administrator to the RPFC (Adm) in the
said offices. For Head Office, the role of Service Admin shall be assigned to ACC (ASD) and
the roles of Central PAR Custodian and EMD Administrator has to be further assigned to
the RPFC ASD, Head Office (Flow chart-1 attached).
5.
PAR Central Custodian (Primary) role is responsible for creation of the APAR
workflow i.e. the APAR mapping and also generation of APAR. APAR workflow can be
created using the “Workflow” role available on the left-hand side panel of the sparrow
homepage of the user having the PAR Central Custodian (Primary) role. Similarly, APAR
generation can be done using the “Generation” button under the PAR tab take available on
the sparrow homepage of the user having the said role.
6.
EMD administrator role is responsible for making any modifications or adding any
missing details in the service data shown on sparrow in respect of any user under that
office. ACC HQ/ACC Zones, ACC HQ/ACC, PDNASS & ZTIs, ACC ASD (HO) shall send a list of all
officers who are assigned the role of EMD administrator under their jurisdictions, to Head
Office mentioning their name, designation, name of office, email id, mobile number and
employee ID on email ID rc.hrm8@epfindia.gov.in
7.
The correctness of APAR mapping in respect of all the officials under the jurisdiction
of an RO shall be certified by respective OIC of the ROs. The correctness of APAR mapping in
respect of OICs of ROs and the officials of Zonal office shall be certified by the concerned
ACC Zone. Similarly, the correctness of APAR mapping in respect of all the officials under the
jurisdiction of a ZTI shall be certified by the ACC ZTI and that in respect of ACC ZTIs and the
officials of PDUNASS, the same shall be certified by the ACC HQ PDUNASS. Further, the
correctness of APAR mapping in respect of all the ACC HQ / ACC, Zones, ACC HQ PDNASS
and the Officials at HO shall be certified by ACC, ASD (Flow chart-2 attached).
Flowchart - 1
Role Assignment in SPARROW
ACC HQ/ACC Zones
(Role: Service Admin)
Assign roles to OIC/RPFC (Adm)/
APFC (Adm):
• PAR Central Custodian
(Primary)
• EMD Administrator
ACC HQ PDNASS &
ACC ZTIs/Sub-ZTIs
(Role: Service Admin)
Assign roles to RPFC
(Adm):
• PAR Central
Custodian (Primary)
• EMD Administrator
ACC ASD Head Office
(Role: Service Admin)
Assign roles to RPFC
ASD:
• PAR Central
Custodian (Primary)
• EMD Administrator
Role Assignment
Completed
Flowchart - 2
APAR Mapping Correctness Certification
Officials under RO
certified by OIC of
RO
OICs of ROs & Zonal
Office Officials certified
by ACC Zone
Officials under ZTI
certified by ACC ZTI
ACC ZTIs & PDNASS
Officials certified by
ACC HQ PDNASS
ACC HQ/ACC
Zone/ACC HQ
PDNASS & HO
Officials certified
by ACC, ASD
Certification
Completed
1
2
Amendment History
Date
Version
Description
Author
Aug 2016
User Manual
eOfice Project Division
10 Jan 2019
3.2
User Manual
eOfice Project Division
3
Table of Contents
Objective ............................................................................................................................................................................................... 6
Introduction ........................................................................................................................................................................................ 7
Key Features- SPARROW ................................................................................................................................................................ 8
Roles- SPARROW ............................................................................................................................................................................... 9
Roles & Responsibilities- SPARROW ....................................................................................................................................... 10
Workflow Oriented Movement of PAR ................................................................................................................................... 12
Modules-SPARROW ........................................................................................................................................................................ 13
ADMINISTRATOR (Primary Custodian/ Super Custodian)- Standard Menu .......................................................................... 14
User or Officer - Standard Menu ................................................................................................................................................................. 15
Movement of PAR –Custodian (First Steps) .......................................................................................................................... 16
Create Workflow/Update .............................................................................................................................................................................. 16
Update/ Delete Workflow ............................................................................................................................................................................. 19
Generation of PAR ............................................................................................................................................................................................ 22
Movement of PAR-Standard Flow ............................................................................................................................................. 25
Movement of PAR- Representation Flow ............................................................................................................................... 39
Home .................................................................................................................................................................................................... 55
Dashboard .......................................................................................................................................................................................... 55
Common Functionalities of PAR ................................................................................................................................................ 58
Inbox/ Sent .......................................................................................................................................................................................................... 58
My PAR (Inbox/Sent) ...................................................................................................................................................................................... 58
Assess PAR (Inbox/ Sent) ............................................................................................................................................................................. 58
Manual Process (Inbox/ Sent)..................................................................................................................................................................... 59
Process (Inbox/Sent) ...................................................................................................................................................................................... 60
Force Forward (Sent) ..................................................................................................................................................................................... 61
User Assistance ................................................................................................................................................................................ 62
Track Your PAR ................................................................................................................................................................................................. 62
Role Detail .......................................................................................................................................................................................... 64
Workflow ............................................................................................................................................................................................ 65
Create/ Update .................................................................................................................................................................................................. 65
PAR ........................................................................................................................................................................................................ 66
4
Generation ........................................................................................................................................................................................................... 66
Update Section I ................................................................................................................................................................................................ 66
Tracking ................................................................................................................................................................................................................ 67
Force Forward ................................................................................................................................................................................................... 69
Dossier ................................................................................................................................................................................................. 72
Officers Completed PAR ................................................................................................................................................................................. 72
My Completed PAR .......................................................................................................................................................................................... 73
My ACR Status .................................................................................................................................................................................................... 73
DSC ........................................................................................................................................................................................................ 74
Support@ServiceDesk ................................................................................................................................................................... 74
Migration ............................................................................................................................................................................................ 75
PAR Migration .................................................................................................................................................................................................... 75
Grading (Manually Section Upload) .......................................................................................................................................................... 77
5
Abbreviation
SPARROW
Smart Performance Appraisal Report Recording Online
Window
PAR
Performance Appraisal Report
MaA
Memorial against Assessment
CR
Central Repository
EMD
Employee Manager Details
SPOC
Single Point of Contact
CCA
Cadre Controlling Authority
DSC
Digital Signing Certificate
6
Objective
The electronic Annual Performance Appraisal Report (SPARROW) is an online system based on the comprehensive
performance appraisal dossier that is maintained for each member of the Service by the State Government/Central
Government. The aim of this system is to facilitate the electronic filling of PAR by officers in a way that is not only
user friendly but also allows to fill from anywhere anytime as per their convenience. Similar convenience will be
available to the officers at different Stages in the workflow hierarchy of filling and submission process. The system
is also expected to reduce delays in submission of completely filled PARs.
7
Introduction
PAR filling process starts at the beginning of the financial year. The Custodian of the respective
Ministry/department sends the blank PAR forms to the Individual officer. The officer fills the PAR for further
submission to his/her Reporting Officer. The PAR moves from Reporting officer to Reviewing officer and to
Accepting Authority mandatorily marking CR Section a slip.
With the electronic system in place, the recording and movement of PAR forms becomes seamless, quick and
convenient due to inbuilt alert mechanisms through different modes at appropriate Stages. The system provides
status check so that the officers’ know where their PARs pending as well as what are pending with them.
8
Key Features- SPARROW
PAR ID: Unique ID for PAR.
Search Criteria: To search on various parameters like name, date etc.
Draft: To save the PAR as Draft and work later.
Flows of PAR
Standard: Grading on the Standard flow of PAR.
Representation: Officer can put for Representation in case of disagreement.
Referral: Officer can Put for Referral Board for in case of disagreement with representation decision.
Memorial against Assessment (MaA): Officer can Put for MaA in case of disagreement with Referral
Communication: Timely mobile and emails alerts at appropriate Stage.
Security: Submission possible only through digital signing.
Pendency: Tracking at every Stage.
Safety: No case of Missing/Lost/Damaged PARs.
9
Roles- SPARROW
Primary
PAR Custodian
Ownership Based
Central PAR Custodian
State PAR Custodian
PAR Manager
EMD Administrator
Administration Based
System Administrator
Service Administrator
Workflow Based
Reporting Authority
Reviewing Authority
Accepting Authority
Competent Authority
10
Roles & Responsibilities- SPARROW
Roles and Responsibilities
Primary
PAR Custodian
Responsibilities
Manages and Maintains PAR Database.
Central Repository records updating.
Ownership Based
PAR Central Custodian
Responsibilities
SPOC for Center.
Maintains the records with respect to Center.
PAR State Custodian
Responsibilities
SPOC for State.
Maintains the records with respect to State.
PAR Manager
Responsibilities
Responsible for creating workflow for PAR.
EMD Administrator
Responsibilities
SPOC for maintaining and managing the Officer
Transfers and Superannuation.
SPOC for maintaining and managing the Personnel
Information of Officer.
11
Administration Based
System Administrator
Responsibilities
Maintains the records of database.
Updates employee Databases.
Workflow Based
Reporting Authority
Responsibilities
Views the completed PAR of an officer.
Grades the PAR and forwards to Reviewing Authority.
Reviewing Authority
Responsibilities
Views the forwarded PAR from Reporting Authority.
Grades the PAR and forwards to Accepting Authority.
Accepting Authority
Responsibilities
Views the Forwarded PAR from Reviewing Authority.
Finalizes the grading for PAR and forwards to
Custodian.
Competent Authority
Responsibilities
Responsible for Reassessing the PAR during Referral
and Memorial against Assessment.
12
Workflow Oriented Movement of PAR
Workflow Based Movement of PAR
First Steps by Custodian to be performed before initiating the PAR to Officers
Workflow is created for Officer.
PARs are only generated and sent to Officer, whose workflows are created.
Custodian receives an email on every movement of PAR.
Custodian closes the Accepted PAR.
Standard
Representation
Referral
MaA
Custodian:
Generates
and forwards the PAR to
Officer Reported upon.
Officer: Officer fills the
PAR
and
sends
to
Reporting Authority.
Reporting
Authority:
Views
the
completed
PAR and Grades the PAR
and
forwards
to
Reviewing Authority
Reviewing
Authority:
Views the PAR, Grades
the PAR and Forwards to
Accepting Authority
Accepting
Authority:
views the PAR, Finalizes
the grading for the PAR
and sends to custodian.
Custodian:
Forwards
the PAR to Officer.
Officer: Accepts the PAR
and sends to custodian.
PAR is closed.
Officer willing to Put to
Representation
Board
forwards
the
request
to
custodian.
Custodian:
Forwards
the
request to Representation
Board
Representation
Board
(Reporting & Reviewing &
Accepting
Authorities),
depending
on
Accepting
Authority, either grade is
modified or commented and
forwarded to Custodian.
Custodian:
Forwards
the
PAR to Officer.
Officer: Accepts the PAR and
sends to custodian.
PAR is closed.
Officer willing to Put to
Referral Board
Custodian:
Forwards
the request to Referral
Board
Referral
Board
(Competent Authority)
would
discusses
and
comments the PAR.
Custodian:
Forwards
the PAR to Officer.
Officer: Accepts the PAR
and sends to custodian.
PAR is closed.
Officer willing to Put to
Memorial
against
Assessment(MaA)
Custodian: Forwards the
request to MaA(Competent
Authority)
Competent
Authority
would discusses on the PAR
and forwards to Custodian.
Custodian: Forwards the
PAR to Officer.
Officer: Accepts the PAR
and sends to Custodian.
PAR is closed.
13
Modules-SPARROW
SPARROW comprises of the following modules, all the modules are user friendly:
Inbox
Sent
User Assistance
o Track Your PAR
Role Detail
Work flow
o Create/Update
PAR
o Generation
o Update Section I
o Tracking
o Force Forward
IRM
Dossier
o Officers Completed PAR
o My Completed PAR
o My ACR Status
DSC
o Enroll
o Status
Support@ServiceDesk
Migration
o PAR Migration
o Grading (Manually Section Upload)
14
ADMINISTRATOR (Primary Custodian/ Super Custodian)- Standard Menu
Standard Menu has functionalities required to process PAR. Standard Menu is accessible by Administrators
(Primary Custodian & Super custodian).
Admin maintains and manages the flow of PAR.
Standard Menu for Primary Custodian/ Super Custodian is shown in Fig.1:
Fig.1
15
User or Officer - Standard Menu
Fig.2
16
Movement of PAR –Custodian (First Steps)
Create Workflow/Update
To create workflows go to Work flow CreateUpdate.
Select the Assessment period; search Officer, to create a workflow as shown in Fig.3:
Fig.3
As a result the list of searched employee page appears, select the employee and click Create Workflow
(
) button as shown in Fig.4:
Fig.4
17
As a result page appears; provide Status and Type of Form as shown in Fig.5:
Fig.5
Click Continue (
) button as shown in Fig.5.
A page appears, open Standard (
), select officers, click Save (
) button as shown in
Fig.6:
Fig.6
Note:
Global Search (
): To serach the officer from global organization.
18
Auto delegation (
): Custodian can provide the auto delegation privileges by clicking the Auto Delegation
(
) button as shown in Fig.6, in that case the PAR will be moved to custodian account for Manual Process
for the further approval (Refer Manual Process (Inbox/ Sent)).
Save and Next (
): To create the Representation workflow for the officer, Fig.7:
Fig.7
A message prompts “Workflow Data Saved and Updated Successfully”, as shown in Fig.8:
Fig.8
Note:
Custodian\PAR Manager Creates\updates the workflow.
19
PAR is generated only by Custodian for whom workflows are created.
Update/ Delete Workflow
To update the workflow perform the following steps:
To edit or Update workflow, search Officer, a page appears, click Update (
) button as shown in
Fig.9:
Fig.9
A confirmation dialogue box appears for workflow updation, click OK (
) button, as shown in Fig.10:
Fig.10
A page appears, Standard (
), Update fields, click Update (
) as shown in Fig.11:
20
Fig.11
A message prompts “WORKFLOW DATA SAVED AND UPDATED SUCCESSFULLY”.
To delete the workflow perform the following steps:
To Delete workflow, search Officer, a page appears, click Delete (
) button as shown in Fig.12:
Fig.12
A page appears, enter the Reason for Deletion, Upload Reference File (
) and click on Submit
(
) button as shown in Fig.13:
21
Fig.13
A confirmation dialogue box appears, click on OK (
) button as shown in Fig.14:
Fig.14
A message prompts “WORKFLOW DATA DELETED SUCCESSFULLY”.
22
Generation of PAR
Go to PAR Generation, select Assessment Period, search user and click Search (
) button
then click on Generate (
) as shown in Fig.15:
Fig.15
As a result the Basic Information form screen appears, custodian fills the details and click Draft
(
) button, unique Form ID is generated as shown in Fig.16 & Fig.17 respectively:
Fig.16
23
Fig.17
Send PAR
Fill the form and click Send To Officer Reported Upon (
) button, a
confirmation window appears click on OK (
) button as shown in Fig.18:
Fig.18
As a result message page appears PAR is sent to the officer as shown in Fig.19:
24
Fig.19
25
Movement of PAR-Standard Flow
Stage 1: Officer performs the following steps to fill PAR:
Click PAR ID (
) under My Par tab to open PAR as shown in Fig.20:
Fig.20
Officer
fills
the
Self
Appraisal
form
and
click
Send
To
Reporting
Authority
(
) button, as shown in Fig.21:
Fig.21
A confirmation window appears click on OK (
) button as shown in Fig.22:
26
Fig.22
A message prompts “Sent Successfully to” as shown in Fig.23:
Fig.23
Stage 2: Reporting Authority performs the following steps to Forward to Reviewing Authority:
Click PAR ID (
) under Access Par tab to open the Form as shown in Fig.24:
Fig.24
A page appears, Reporting Authority views Basic Information & Self Appraisal forms, grades the PAR in
Appraisal, click Send to Reviewing Authority (
) button as shown in Fig.25:
27
Fig.25
A confirmation window appears click on OK (
) button as shown in Fig.26:
Fig.26
A message prompts “Sent Successfully” to as shown in Fig.27:
28
Fig.27
Stage 3: Reviewing Authority performs the following steps to forward to Accepting Authority:
Click PAR ID (
) under Access Par tab to open PAR as shown in Fig.28:
Fig.28
Reviewing Authority views Basic Information, Self Appraisal & Appraisal forms, grades the PAR in
Reviewing , click Sent to Accepting Authority (
) as shown in Fig.29:
29
Fig.29
A confirmation window appears click on OK (
) button as shown in Fig.30:
Fig.30
A message prompts “Sent Successfully” to as shown in Fig.31:
30
Fig.31
Stage 4: Accepting Authority performs the following steps to send the PAR to CR:
Click PAR ID (
) under Access Par tab to open PAR as shown in Fig.32:
Fig.32
Accepting Authority view Basic Information, Self Appraisal, Appraisal & Reviewing forms and finalizes
grade in Accepting form, click Send To CR Section (
)as shown in Fig.33:
31
Fig.33
A confirmation window appears click on OK (
) button as shown in Fig.34:
Fig.34
A message prompts “Sent Successfully” as shown in Fig.35:
32
Fig.35
Stage 5: Custodian performs the following steps to disclose PAR:
Click PAR ID (
) under Process tab to open PAR as shown in Fig. 36:
Fig.36
PAR is opened, click Disclose to Officer (
) to disclose the PAR as shown in Fig.37:
33
Fig.37
A confirmation window appears click on OK (
) button as shown in Fig.38:
Fig.38
A message prompts “Sent Successfully” as shown in Fig.39:
34
Fig.39
Stage 6: Officer performs the following steps to Accept PAR:
Click PAR ID (
), to view PAR grading as shown in Fig.40:
Fig.40
Click I Accept (
)else Put to Representation (
) as shown in Fig.41:
35
Fig.41
Note:
Put for Representation button will appears for those officers whom Representation workflow is created.
A confirmation window appears click on OK (
) button as shown in Fig.42:
Fig.42
36
A message prompts “Sent Successfully” as shown in Fig.43:
Fig.43
Stage 7: Custodian performs the following steps for Closure of PAR:
Click PAR ID (
) under Process tab to open the PAR as shown in Fig.44:
Fig.44
Click Close (
) to close the PAR as shown in Fig.45:
37
Fig.45
A confirmation window appears click on OK (
) button as shown in Fig.46:
Fig.46
A message prompts “Successfully Closed” as shown in Fig.47:
38
Fig.47
39
Movement of PAR- Representation Flow
Stage 1: Officer performs the following steps to Put for representation:
Click Put for Representation (
), to Put for Representation as shown in Fig.48:
Fig.48
A window appears, enter the reason, Browse the reference file (if any) and click Yes(
) as shown in
Fig.49:
40
Fig.49
A message prompts successfully sent as shown in Fig.50:
Fig.50
Stage 2: Custodian (Rep-CR Section) performs the following steps to forward the request:
Click PAR ID (
) to open PAR as shown in Fig.51:
41
Fig.51
Custodian (Rep-CR Section) fills the Letter Information form and click Send To Competent Authority-
Stage I (
) button, as shown in Fig.52:
Fig.52
A confirmation window appears click on OK (
) button as shown in Fig.53:
42
Fig.53
A message prompts “Sent Successfully” as shown in Fig.54:
Fig.54
Stage 3: Competent Authority- Stage I Officer performs the following steps for consideration:
Competent Authority- Stage I officer click PAR ID (
) to open the PAR as shown
in Fig.55:
43
Fig.55
A page appears , Competent Authority enters remarks , click Send to Reporting Authority
(
) button to forward the request to next authority, as shown in Fig.56:
Fig.56
A confirmation window appears click on OK (
) button as shown in Fig.57:
Fig.57
A message prompts “Sent Successfully” as shown in Fig.58:
44
Fig.58
Stage 4: Rep-Reporting Authority performs the following steps to forward PAR to Rep-Reviewing Authority:
Rep-Reporting Authority clicks the PAR ID (
) to open the PAR as shown in
Fig.59:
Fig.59
A
page
appears
,
enter
the
remarks
and
click
Send
To
Reviewing
Authority
(
) button, as shown in Fig.60:
45
Fig.60
A confirmation window appears click on OK (
) button as shown in Fig.61:
Fig.61
A message prompts “Sent Successfully” as shown in Fig.62:
46
Fig.62
Stage 5: Rep-Reviewing Authority performs the following steps to forward PAR to Rep-Accepting Authority:
Rep- Reviewing Authority clicks the PAR ID (
) to open the PAR as shown in
Fig.63:
Fig.63
A page appears , enter the remarks and click Send To Accepting Authority (
)
button, as shown in Fig.64:
Fig.64
47
A confirmation window appears click on OK (
) button as shown in Fig.65:
Fig.65
A message prompts “Sent Successfully” as shown in Fig.66:
Fig.66
Stage 6: Rep-Accepting Authority performs the following steps to forward PAR to Competent Authority-
Stage II:
Rep- Accepting Authority clicks the PAR ID (
) to open the PAR as shown in
Fig.67:
Fig.67
48
A page appears , enter the remarks and click Send To Competent Authority- Stage II
(
) button, as shown in Fig.68:
Fig.68
A confirmation window appears click on OK (
) button as shown in Fig.69:
Fig.69
A message prompts “Sent Successfully” as shown in Fig.70:
49
Fig.70
Stage 7: Competent Authority- Stage II performs the following steps to forward PAR to CR Custodian (Rep-
CR Section):
Competent Authority- Stage II clicks the PAR ID (
) to open the PAR as shown
in Fig.71:
Fig.71
A page appears , enter the remarks and click Send To CR Section (
) button, as shown
in Fig.72:
Fig.72
50
A confirmation window appears click on OK (
) button as shown in Fig.73:
Fig.73
A message prompts “Sent Successfully” as shown in Fig.74:
Fig.74
Stage 8: Custodian (Rep-CR Section) performs the following steps to disclose PAR:
Custodian (Rep-CR Section) clicks the PAR ID (
) to open the PAR as shown in
Fig.75:
Fig.75
51
A page appears , click Disclose To Employee (
) button, as shown in Fig.76:
Fig.76
A confirmation window appears click on OK (
) button as shown in Fig.77:
Fig.77
A message prompts “Sent Successfully” as shown in Fig.78:
52
Fig.78
Stage 9: Officer performs the following steps to Accept PAR:
Click PAR ID(
) to open the disclosed PAR as shown in Fig.79:
Fig.79
Officer click I Accept (
) button as shown in Fig.80:
Fig.80
53
A confirmation window appears click on OK (
) button as shown in Fig.81:
Fig.81
A message prompts “Sent Successfully” as shown in Fig.82:
Fig.82
Stage 10: Custodian (Rep-CR Section) performs the following steps for closure PAR:
Custodian (Rep-CR Section) clicks the PAR ID (
) to open the PAR as shown in
Fig.83:
Fig.83
A page appears , enter the remarks and click Close (
) button, as shown in Fig.84:
54
Fig.84
A confirmation window appears click on OK (
) button as shown in Fig.85:
Fig.85
A message prompts “Successfully Closed” as shown in Fig.86:
Fig.86
55
Home
It contains the statistical data (pie-graph, bar-chart, line graph) of the respective organization in which the logged in
officer has assigned with the Custodian (Central/ State), as shown in Fig.87:
Fig.87
Dashboard
It contains the complete data regarding the APAR(s) and officer(s) posted in respective organization. Also Custodian
can send customize alert to the officer, with whom APAR(s) is pending.
Steps to view APAR status and to send Customize pendency alerts:
Click View More Details (
) button as shown in Fig.88:
56
Fig.88
The Dashboard screen along with APAR(s) status appears, as shown in Fig.89:
Fig.89
Click the Numeric value under pending with column, as shown in Fig.90:
Fig.90
The screen appears, check the officers to whom alert needs to be send and click Send Alert (
)
button.
The Dashboard Send Alert Window appears, select the mode through which alert is to be send and click
Send Alert (
) button, as shown in Fig.91:
57
Fig.91
Note:
Custodian can also customize the message as per requirement (Fig.90).
A message prompts “Alert Sent Successfully” as shown in Fig.92:
Fig.92
58
Common Functionalities of PAR
Custodian (Central or State), PAR Manager & Officers
Inbox/ Sent
Inbox/ Sent Items are classified into My PAR, Assess PAR, Manual Process and Process (Inbox)
(
)/ My PAR,
Assess
PAR,
Forward
Delegated,
Process
Force
Forward
and
Manual
Process
(
)
My PAR (Inbox/Sent)
My PAR (
) depicts Self PAR’s sent as shown in Fig.93:
Fig.93
Assess PAR (Inbox/ Sent)
Assess PAR (
), click APAR ID as shown in Fig.94:
59
Fig.94
Fill the form and send to next authority as shown in Fig.95:
Fig.95
Manual Process (Inbox/ Sent)
Click APAR ID to open the PAR as shown in Fig.96:
Fig.96
A page appears; fill the form and click the respective button to forward the APAR to the next authority ON
BEHALF of officer as shown in Fig.97:
60
Fig.97
Note:
Manual Process is performed by Custodian only.
Process (Inbox/Sent)
Process (
) depicts the PAR’s to be disclosed by custodian as shown in Fig.98:
Fig.98
61
Force Forward (Sent)
Force Forward (
) depicts those PAR’s which are forwarded by custodian as shown in
Fig.99:
Fig.99
Click the
icon to view the sent APAR.
62
User Assistance
Track Your PAR
Go to User Assistance (
), click Track Your PAR (
), select
Assessment Year, a list appears as shown in Fig.100:
Fig.100
Click PAR ID, PAR Tracking Detail window appears as shown in Fig.101:
Fig.101
Click information icon (
) (Fig.54), the Role Details window appears, as shown in Fig.102:
63
Fig.102
64
Role Detail
Click the Role Detail module, select the Organization/ Role and click Submit (
) button to view
the roles assigned to the officer within the selected organization as shown in Fig.103:
Fig.103
65
Workflow
Create/ Update
Refer to steps mentioned under Movement of PAR- Custodian (First step)Create Workflow/ Update and
Update/ Delete Workflow.
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PAR
Generation
Refer to Steps mentioned under Movement of PAR –Custodian (First Steps) Generation of PAR section.
Update Section I
Go to PAR (
), click Update Section I (
), select Assessment Year and click the
Search (
) button, a list appears as shown in Fig.104:
Fig.104
Click Quick Action (
) icon (Fig.58), the Update Section I screen appears, update the Section I form and
click the Update Section (
) button as shown in Fig.105:
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Fig.105
A message prompts “Updated Successfully” as shown in Fig.106:
Fig.106
Tracking
Go to PAR (
), click Tracking (
), select Assessment Year and click the Search
(
) button, a list appears as shown in Fig.107:
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Fig.107
Click PAR ID, PAR Tracking Detail window appears as shown in Fig.108:
Fig.108
Click information icon (
) (Fig.61), the Role Details window appears, as shown in Fig.109:
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Fig.109
Force Forward
Go to PAR (
), click Force Forward (
), select Assessment Year and click the
Search (
) button, a list appears as shown in Fig.110:
Fig.110
Note:
Alert Icon (
): To send customize alert to the officer, with whom officer’s PAR is pending.
Click Force Forward (
) button, a Force Forward window appears; enter the Reason for
Force Forwarding and click the Submit (
) button as shown in Fig.111:
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Fig.111
A confirmation window appears click on OK (
) button as shown in Fig.112:
Fig.112
A message prompts “Sent successfully” as shown in Fig.113:
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Fig.113
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Dossier
Officers Completed PAR
Go to Dossier (
), click Officers Completed PAR (
),
Select the Assessment Period, list of officers appears, click the user Name as shown in Fig.114:
Fig.114
A page appears, click the download icon to view and Download (
) the PAR as shown in Fig.115:
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Fig.115
Note:
Completed PAR’s can be downloaded and viewed.
Reference uploaded during PAR submission can also be viewed here.
My Completed PAR
Officer can view his/ her Completed PAR details.
My ACR Status
Can view his/ her ACR/ PAR Status.
1. Awaited: PAR for that Particular period has not been received or does not exist.
2. Received: PAR has been received.
3. NRC: Non Reporting Certificate.
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DSC
To enroll the DSC with SPARROW application and to view the status of registered DSC.
Note:
For complete process refer the DSC Handbook manual.
Support@ServiceDesk
For any query, click the Support@ServicesDesk module, the user is redirected to NIC Service Desk for complaint
registration.
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Migration
This process is available with PAR custodian. The process is to move the Old PAR(s) into the application.
PAR Migration
Click the PAR Migration (
) sub-module under Migration (
) module, seach
the user and select as shown in Fig.116:
Fig.116
Click on New (
) button as shown in Fig.117:
Fig.117
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Upload the pdf by clicking Choose File (
) button and Upload (
) button, as shown in
Fig.118:
Fig.118
Migration form fields gets enabled, fill the form, and then click the Submit (
) button, as shown in
Fig.119:
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Fig.119
A confirmation window appears click on OK (
) button as shown in Fig.120:
Fig.120
As a result message prompts “Migration details and Document Saved Successfully”, as shown in Fig.121.
Fig.121
Grading (Manually Section Upload)
Click the Grading (Manually Section Upload) (
)sub-module under
Migration (
) module, select the Assessment Period, and search the user and select as shown
in Fig.122:
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Fig.122
The screen appears is shown in Fig.123, click the Edit (
) button as shown in Fig.123:
Fig.123
Enter the Grade and click on Update Grade (
) button as shown inFig.124:
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Fig.124
A confirmation window appears click on OK (
) button as shown in Fig.125:
Fig.125
As a result message prompts “Updation of Grade successfull !!!”, as shown in Fig.126:
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Fig.126
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Created By:
Rimandeep Kaur
Reviewed By:
Rekha Rani
Rohit Jandial
Approved By:
Nirvesh Kumar
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