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EPFO12 Aug 2026circularPrepared by Complied AI

Revision of Timelines for Annual Performance Assessment Report for 2025-26

Official title

Revision of timelines for the Annual Performance Assessment Report (APAR) for the year 2025-26 through SPARROW - Regarding File No. HRD-I1/65/2025/APAR/2025-26/1624 dated 13/08/2026

Official record

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Summary

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What changed

The Employees' Provident Fund Organisation revises the timelines for the Annual Performance Assessment Report process for the year 2025-26. This revision applies to all officers and staff using the SPARROW system. The authority extends the deadline for self-appraisal submission to 25 August 2026. If an officer fails to submit the self-appraisal by this date, the system automatically forwards the report to the next level. All subsequent stages including reporting, reviewing, and representation disposal have updated deadlines. The final completion of the process must occur by 4 January 2027. Officers and custodians must process pending cases before these final dates.

Who is affected
  • All officers and staff of the Employees' Provident Fund Organisation required to complete the Annual Performance Assessment Report.
Required action
  • Submit the self-appraisal to the Reporting Officer by 25 August 2026.
  • Follow the revised timelines for completion of APAR activities.
Key dates
  • Deadline for self-appraisal submission — 24 Aug 2026
  • Final completion of APAR process — 03 Jan 2027
Consequences
  • The system automatically forwards the Annual Performance Assessment Report to the next level if the officer misses the deadline.

Prepared automatically from the captured official document and checked against source evidence. This is not an independent professional review. See how briefs are prepared. Verify material decisions against the official record.

Source details

Source
Employees' Provident Fund Organisation
Type
circular
Published by source
12 Aug 2026
Document number
HRD-II/65/2025/APAR/2025-26/1624
Issuing division
Head Office
Coverage area
labour

Document text

Prepared for reading; wording retained from the source.

Verify official record

कर्मचारी भविष्य निधि संगठन Employees' Provident Fund Organisation (श्रम एवं रोजगार मंत्रालय, भारत सरकार) (MINISTRY OF LABOUR & EMPLOYMENT, GOVERNMENT OF INDIA) मुख्य कार्यालय/Head Office प्लेट ए, ग्राउंड फ्लोर, ब्लॉक-II, ईस्ट किदवई नगर,नई दिल्ली-110023 Plate A, Ground Floor, Block II, East Kidwai Nagar, New Delhi-110023 Website: www.epfindia.gov.in

File No. HRD-II/65/2025/APAR/2025-26/1624 Dated: 12.08.2026 13 AUG 2026

To, All Additional CPFCs (HQ)/ Director (PDNASS) All Additional CPFCs (Zones) Additional CPFC (ASD), Head Office/ Additional CPFC (ZTIs) All RPFCS/OIC in charge of Regional Offices/ District Offices

Subject: Revision of timelines for preparation/ completion of Annual Performance Assessment Report (APAR) for the year 2025-26 through SPARROW-reg.

Ref: HO Circular No. HRD-II/65/2025/APAR/2025-26/1593 dated 16.07.2026

Please refer to the circular cited above.

  1. It has been observed that a number of APARs are still pending at the self-appraisal stage. Competent authority has agreed to extend the timelines at self appraisal stage one last time, failing which the APARs will be auto forwarded to the next level. The revised timelines are as follows:
S. No.ActivityTimeline (Date on or before to be completed)Auto Forward
1Submission of resume/self-appraisal by the officer reported upon to the Reporting Officer.25.08.202626.08.2026
2Submission of report by Reporting Officer to Reviewing Officer24.09.202625.09.2026
3APAR to be completed by Reviewing Officer and forwarding to Administration/CR Section26.10.202627.10.2026
4Disclosure of APAR to the Officer Reported Upon04.11.202605.11.2026
5Submission of representation by Officer Reported Upon (ORU), if anyWithin 15 days from disclosure i.e., 20.11.202621.11.2026
6Forwarding of representation by APAR Custodian to Competent Authority27.11.2026-
7Disposal of representation by Competent Authority and forwarding to APAR Custodian28.12.2026-
8Communication of decision of the Competent Authority to Officer Reported Upon (ORU) by APAR CustodianWithin 7 days from finalization of decision-
9Completion of APAR process and final taking on record04.01.2027-

  1. It is reiterated that the timelines highlighted are the maximum timelines beyond which the APARs will be automatically pushed to the next level. Officer Reported Upon (ORUs) and APAR Custodians are requested to process the cases pending at their level even before the due dates.

  2. It is directed to strictly follow the above revised timelines for completion of various APAR activities for the year 2025-26.

(Issues with the approval of the Competent Authority)

(Uday Gupta) Regional P.F. Commissioner-II (HRD-II)

Copy for necessary action:

  1. RPFC (NDC) for web upload

Copy to (through EPFO website) for information:

  1. PS to CPFC, FA&CAO, CVO and ACC(HQ)HR for information
  2. Hindi Section for Hindi version.

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