EPFO circular HRD-II/65/2025/APAR/2025-26/1624 · 13 Aug 2026
Official title
Revision of timelines for the Annual Performance Assessment Report (APAR) for the year 2025-26 through SPARROW - Regarding File No. HRD-I1/65/2025/APAR/2025-26/1624 dated 13/08/2026
Official record
Open source pageSummary
Check the official recordThe Employees' Provident Fund Organisation revises the timelines for the Annual Performance Assessment Report process for the year 2025-26. This revision applies to all officers and staff using the SPARROW system. The authority extends the deadline for self-appraisal submission to 25 August 2026. If an officer fails to submit the self-appraisal by this date, the system automatically forwards the report to the next level. All subsequent stages including reporting, reviewing, and representation disposal have updated deadlines. The final completion of the process must occur by 4 January 2027. Officers and custodians must process pending cases before these final dates.
What you must do
Key dates
Who is affected
If you do not comply
कर्मचारी भविष्य निधि संगठन Employees' Provident Fund Organisation (श्रम एवं रोजगार मंत्रालय, भारत सरकार) (MINISTRY OF LABOUR & EMPLOYMENT, GOVERNMENT OF INDIA) मुख्य कार्यालय/Head Office प्लेट ए, ग्राउंड फ्लोर, ब्लॉक-II, ईस्ट किदवई नगर,नई दिल्ली-110023 Plate A, Ground Floor, Block II, East Kidwai Nagar, New Delhi-110023 Website: www.epfindia.gov.in
File No. HRD-II/65/2025/APAR/2025-26/1624 Dated: 12.08.2026 13 AUG 2026
To, All Additional CPFCs (HQ)/ Director (PDNASS) All Additional CPFCs (Zones) Additional CPFC (ASD), Head Office/ Additional CPFC (ZTIs) All RPFCS/OIC in charge of Regional Offices/ District Offices
Subject: Revision of timelines for preparation/ completion of Annual Performance Assessment Report (APAR) for the year 2025-26 through SPARROW-reg.
Ref: HO Circular No. HRD-II/65/2025/APAR/2025-26/1593 dated 16.07.2026
Please refer to the circular cited above.
| S. No. | Activity | Timeline (Date on or before to be completed) | Auto Forward |
|---|---|---|---|
| 1 | Submission of resume/self-appraisal by the officer reported upon to the Reporting Officer. | 25.08.2026 | 26.08.2026 |
| 2 | Submission of report by Reporting Officer to Reviewing Officer | 24.09.2026 | 25.09.2026 |
| 3 | APAR to be completed by Reviewing Officer and forwarding to Administration/CR Section | 26.10.2026 | 27.10.2026 |
| 4 | Disclosure of APAR to the Officer Reported Upon | 04.11.2026 | 05.11.2026 |
| 5 | Submission of representation by Officer Reported Upon (ORU), if any | Within 15 days from disclosure i.e., 20.11.2026 | 21.11.2026 |
| 6 | Forwarding of representation by APAR Custodian to Competent Authority | 27.11.2026 | - |
| 7 | Disposal of representation by Competent Authority and forwarding to APAR Custodian | 28.12.2026 | - |
| 8 | Communication of decision of the Competent Authority to Officer Reported Upon (ORU) by APAR Custodian | Within 7 days from finalization of decision | - |
| 9 | Completion of APAR process and final taking on record | 04.01.2027 | - |
It is reiterated that the timelines highlighted are the maximum timelines beyond which the APARs will be automatically pushed to the next level. Officer Reported Upon (ORUs) and APAR Custodians are requested to process the cases pending at their level even before the due dates.
It is directed to strictly follow the above revised timelines for completion of various APAR activities for the year 2025-26.
(Issues with the approval of the Competent Authority)
(Uday Gupta) Regional P.F. Commissioner-II (HRD-II)
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