EPFO circular HRD-II/65/2025/APAR/2024-25/1492 · 28 Jan 2026
Official title
Revision of timelines for preparation/ completion of Annual Performance Assessment Report (APAR) for the year 2024-25 through SPARROW - Regarding File No: HRD-II/65/2025/APAR/2024-25/1492 dated 28/01/2026
Official record
Open source pageSummary
Check the official recordThe Employees' Provident Fund Organisation revises the deadlines for the Annual Performance Assessment Report process for the year 2024-25. This change applies to all staff using the SPARROW system. Reviewing officers must complete and forward reports by February 9, 2026. The system automatically forwards pending reports on February 10, 2026. Officers reported upon receive their reports by February 12, 2026. They must submit any representations within 14 days of disclosure. The final completion of the assessment process occurs by April 6, 2026. Authorities must process all pending cases before these new deadlines.
What you must do
Key dates
Who is affected
If you do not comply
कर्मचारी भविष्य निधि संगठन Employees' Provident Fund Organisation (श्रम एवं रोजगार मंत्रालय, भारत सरकार) (MINISTRY OF LABOUR & EMPLOYMENT, GOVERNMENT OF INDIA) मुख्य कार्यालय/Head Office प्लेट ए, ग्राउंड फ्लोर, ब्लॉक-II, ईस्ट किदवई नगर, नई दिल्ली-110023 Plate A, Ground Floor, Block II, East Kidwai Nagar, New Delhi-110023 Website: www.epfindia.gov.in
File No. HRD-II/65/2025/APAR/2024-25/1492
Dated: 28 JAN 2026
To,
All Additional CPFCs (HQ)/ Director (PDNASS) All Additional CPFCs (Zones) Additional CPFC (ASD), Head Office/ Additional CPFC (ZTIs) All RPFCS/OIC in charge of Regional Offices/ District Offices
Subject: Revision of timelines for preparation/ completion of Annual Performance Assessment Report (APAR) for the year 2024-25 through SPARROW-reg.
Ref:
I. HO Circular No. HRD-II/65/2025/APAR/2024/1407 dated 26.08.2025 II. HO Circular No. HRD-II/65/2025/APAR/2024-225 dated 22.09.2025 III. HO Circular No. HRD-II/65/2025/APAR/2024-25/1431 _ Corrigendum dated 01.10.2025 IV. HO Circular No. HRD-II/65/2025/APAR/2024-25/13517 dated 06.11.2025 V. HO Circular No. HRD-II/65/2025/APAR/2024-25/14031 dated 28.11.2025 VI. HO Circular No. HRD-II/65/2025/APAR/2024-25/14469 dated 17.12.2025 VII. HO Circular No. HRD-II/65/2025/APAR/2024-25/1477 dated 06.01.2026 VIII. HO Circular No. HRD-II/65/2025/APAR/2024-25/1477 dated 19.01.2026
This is in continuation to the circular dated 19.01.2026 revising the timelines for submission of Annual Performance Assessment Report (APAR) for the year 2024-25 through SPARROW.
It has been observed that a significant number of APARs for the year 2024-25 are still pending at the level of the Reviewing Officer, even after the lapse of last date for comments by the Reviewing Officer (January 27th, 2026), as per the circular dated 19.01.2026.
Considering this to be the first year of SPARROW implementation and in view of the pending APARs, the Competent Authority has agreed to further revise the timelines for completion of various APAR activities for the year 2024-25. The revised timelines with reviewing have been extended till 09.02.2026, are as under:
| S. No. | Activity | Timeline (Date on or before) | Auto Forward |
|---|---|---|---|
| 1 | Completion of APAR by Reviewing Officer and forwarding to Administration/CR Section | 09.02.2026 | 10.02.2026 |
| 2 | Disclosure of APAR to the Officer Reported Upon | 12.02.2026 | — |
| 3 | Submission of representation by ORU, if any | Within 14 days from disclosure i.e., 26.02.2026 | — |
| 4 | Forwarding of representation by APAR Custodian to Competent Authority | 04.03.2026 | — |
| 5 | Disposal of representation by Competent Authority and forwarding to APAR Custodian | 03.04.2026 | — |
| 6 | Communication of decision to ORU by APAR Custodian | Within 3 days from finalization of decision | — |
| 7 | Completion of APAR process and final taking on record | 06.04.2026 | — |
It is reiterated that the timelines highlighted are the maximum timelines beyond which the APARs will be automatically pushed to the next level. Reviewing authorities and APAR Custodians are requested to process the cases pending at their level even before the due dates.
It is directed to strictly follow the above revised timelines for completion of various APAR activities for the year 2024-25.
(Issues with the approval of the Competent Authority)
[Image omitted. See the official document.]
(Uday Gupta) Regional P.F. Commissioner-II (HRD-II)
Copy for necessary action:
Copy to (through EPFO website) for information:
[Image omitted. See the official document.]
(Uday Gupta) Regional P.F. Commissioner-II (HRD-II)
