Adherence to DoPT Timelines for APAR Completion for 2025-26

No. Z-17/2/APAR25-26/2026-E.I 25-06-2026

CIRCULAR

Subject: Adherence to DoPT-prescribed timelines for completion of APARs for the Reporting Year 2025-26 through SPARROW Portal – Regarding

Reference is invited to this Office instruction dated 22.05.2026 whereby all concerned offices were advised to adhere to the revised timelines for completion of Annual Performance Assessment Reports (APARs) for the Reporting Year 2025-26, as prescribed by the Department of Personnel & Training (DoPT).

As per the revised timelines issued by DoPT, the last date for submission of self-appraisal by the Officer Reported Upon was 15.06.2026. However, it has been observed from the status available on the SPARROW Portal that a significant number of APARs are still pending at the self-appraisal stage. It has also been noticed that a large number of APARs/Workflow have not yet been generated/prepared in the SPARROW Portal.

In view of the above, all Regional Offices, Sub-Regional Offices, Directorates, Medical Institutions, Medical/Dental Colleges, Hospitals and other field units of ESIC are requested to ensure that:

• All pending APARs, wherever not already generated, shall be generated immediately in the SPARROW Portal.
• The officers concerned shall submit their self-appraisals at the earliest.
• The progress of APAR completion shall be closely monitored at the unit level.
• The timelines prescribed by DoPT shall be adhered to strictly so as to avoid delays in the subsequent stages of the APAR process, i.e. Reporting, Reviewing, Disclosure, Closure, Representation, etc.

All Heads of Offices and PAR (Central) Custodians are requested to accord top priority to this matter and ensure timely compliance with the above instructions.

This issues with the approval of Competent Authority.

Z-17/2/APAR25-26/2026-E.I I/4046578/2026

Deputy Director (E-I)

Copy to,

1. PPS of DG/FC/CVO for information.
2. All Divisional Heads at Hqrs for kind information.
3. Zonal Insurance Commissioners/Zonal Medical Commissioners for kind information.
4. Insurance Commissioner, NTA, New Delhi for information and necessary action.
5. All RDs/JD, I/cs of Regional Offices/Sub Regional Offices for information and necessary action.
6. All the Medical Superintendents of ESIC Hospitals & ESIC Model Hospitals/ Dean of ESIC Medical/Dental Colleges/PGIMSR for information and necessary action.
7. D(M)Delhi/D(M)Noida for information and necessary action.
8. Deputy Director E-V Hqrs office for information and necessary action.
9. Medical DPC, Hqrs Office for information and necessary action.
10. Website Content Manager for uploading the same on website of ESIC.
11. Guard File/Spare Copy

Z-17/2/APAR25-26/2026-E.I I/4046578/2026