ESIC circular U-16/30/130/2012-Procell/Equipment/E-792399 · 19 Jan 2026
Official title
Ensuring timely payment to vendors and updating payment status on GEM Portal by all ESIC Medical Institutions-reg (Englsih)
Official record
Open source pageSummary
The Employees' State Insurance Corporation directs all ESIC Medical Institutions to release payments to vendors within the time limits defined by GeM guidelines and contract terms. Institutions must update the payment status on the GeM Portal immediately after the release of funds. Deans and Medical Superintendents must monitor compliance to prevent payment delays and status update failures. Any delay or failure to update the status requires justification and documentation. The Deans and Medical Superintendents hold personal responsibility for monitoring compliance. Failure to follow these instructions may result in administrative action.
What you must do
Key dates
Who is affected
If you do not comply
U-16/30/130/2012-Procell/Equipment/E-792399 16-01-2026
To
All Deans-ESIC PGIMSRs, Medical & Dental Colleges and Hospitals All Medical Superintendents - ESIC Hospitals Director (Medical) Delhi/Director (Medical) Noida
Subject: Ensuring timely payment to vendors and updating payment status on GEM Portal by all ESIC Medical Institutions– reg.
Sir/Madam
With reference to the subject cited above, I am directed to inform that this office has received several representations/complaints in the recent past regarding non-payment to vendors within the stipulated time limit for procurements made through the GeM Portal by ESIC Medical Institutions. In some instances, the payment status is not being updated promptly on the GeM Portal, resulting in avoidable grievances from vendors and adverse remarks against the Organization. Such lapses have been viewed seriously by the Competent Authority.
Therefore, all ESIC Medical Institutions are hereby directed to ensure timely release of payments to vendors, in accordance with the terms and conditions of the contract and GeM guidelines.
In this regard, all concerned are instructed to adhere to the following:
monitoring compliance and ensuring that no pendency remains. 5. Non-compliance may invite administrative action as per extant rules.
All ESIC Medical Institutions are requested to circulate these instructions among all concerned officers and staff dealing with procurement and accounts matters and ensure strict compliance.
This issues with the approval of the Competent Authority.
Yours sincerely,
Dy. Medical Commissioner (RC & PC)
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