ESIC circular U-16/30/130/2012-Procell/E-792399 · 03 Jun 2026
Official title
Revised Cost estimation and Specification of Digital Radiography system with High frequency X Ray Machine (500 mA), Phacoemulsification Machine, ENT Operating Microscope, C-Arm Image Intensifier & Ultrasound Machine with Color Doppler System for utilization by user institutions-reg
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The Employees' State Insurance Corporation (ESIC) has issued revised broad-based specifications and cost estimates for five medical devices: Digital Radiography system (500 mA), Phacoemulsification Machine, ENT Operating Microscope, C-Arm Image Intensifier, and Ultrasound Machine with Color Doppler. This circular supersedes previous guidelines for these items. ESIC institutions are required to adhere to these specifications while ensuring compliance with procurement guidelines (GeM, GFR, CVC, MII) and the ESIC Medical Equipment Manual. Institutions must conduct due diligence, perform cost-benefit analyses, ensure budgetary and infrastructure availability, and obtain necessary approvals before procurement. If estimated costs exceed delegated powers or ESIC norms, prior in-principle approval from Headquarters is mandatory. Pre-bid meetings are required to address any restrictive clauses.
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U-16/30/130/2012-Procell/E-792399 02-06-2026 To All Deans - ESIC PGIMSRs, Medical & Dental Colleges and Hospitals All Medical Superintendents - ESIC Hospitals Director (Medical) Delhi/Director (Medical) Noida
Subject: Revised Cost estimation and Specification of Digital Radiography system with High frequency X Ray Machine (500 mA), Phacoemulsification Machine, ENT Operating Microscope, C-Arm Image Intensifier & Ultrasound Machine with Color Doppler System for utilization by user institutions-reg. Ref:
In this regard, and in supersession of the earlier specifications and cost estimation of the said equipment, the revised broad-based specifications of the listed equipment, as recommended by the duly constituted Committee to ensure maximum participation of bidders and duly approved by the Director General, ESIC, are enclosed herewith for utilization by ESIC Institutions. U-16/30/130/2012-Procell/EquipmentSpecifications-Part(2) I/3955358/2026
The approximate cost as per the specifications annexed (enclosed) is detailed below
| S.No | Equipment | Estimated Cost in Rupees (Incl. of GST & excluding CMC) |
|---|---|---|
| 1 | Digital Radiography system with High frequency X Ray Machine (500 mA) | ₹ 75,00,000/- |
| 2 | Phacoemulsification Machine | ₹ 60,00,000/- |
| 3 | ENT Operating Microscope | ₹ 45,00,000/- |
| 5 | C-Arm Image Intensifier | ₹ 32,00,000/- |
| 5 | Ultrasound Machine with Color Doppler System | ₹ 45,00,000/- |
All ESIC Institutions are hereby informed to adhere to the specifications and guidelines as detailed below: A. The specifications are broad-based for use by ESIC Institutions. Considering technological developments, institutions may incorporate generic technical modifications and additional tender conditions after assessing local requirements, in strict adherence to the ESIC Medical Equipment Manual and all applicable procurement guidelines (GeM/GFR/CVC/MII) and statutory provisions. B. The medical device shall conform to the standards laid down by the Bureau of Indian Standards established under section 3 of the Bureau of Indian Standards Act, 1985 (63 of 1985) or as may be notified by the Ministry of Health and Family Welfare (MoH&FW) in the Central Government, from time to time. C. Where no relevant standard of any medical device has been laid down by the Bureau of Indian Standards or notified by the Ministry of Health and Family Welfare (MoH&FW) in the Central Government, such device shall conform to the standard laid down by the International Organization for Standardization (ISO) or the International Electro Technical Commission (IEC), or by any other pharmacopoeial standards. D. In case of the standards which have not been specified by BIS/MoH&FW/ISO/IEC, or by any other pharmacopoeial standards, the device shall conform to the validated manufacturer’s standards. E. All user units shall ensure evaluation of cost–benefit analysis, obtain necessary sanctions/approvals from Hqrs., and confirm adherence to ESIC norms, Delegation of Powers, infrastructure and manpower availability, and budgetary provisions before procurement. F. Since GeM is dynamic in nature, institutions must conduct due diligence in cost estimation prior to tendering. Cost references should primarily be drawn from GeM contracts/supply orders; where unavailable, market surveys or other prescribed methods (GEM/ Equipment Manual/Manual of Procurement of Goods) may be used. G. Procuring institutions must carefully assess whether the prescribed specifications are essential, or whether lower-specification equipment at a lower cost may adequately meet requirements, considering bed U-16/30/130/2012-Procell/EquipmentSpecifications-Part(2) I/3955358/2026
strength, ancillary facilities, location, and market conditions. Institutions must use GeM for cost estimation with appropriate specifications accordingly. H. In cases where the estimated cost exceeds Delegation of Powers or is outside ESIC norms, or exceeds the cost estimated by ESIC Hqrs, the Dean/Medical Superintendent shall seek prior in-principle approval from Hqrs with proposals submitted in the prescribed proforma along with full justification, cost–benefit analysis, recommendations, and certification from local Finance & Accounts. I. A pre-bid meeting/conference should invariably be conducted by the procuring location. During the course of the pre-bid meeting, if any clause within the specifications framed by ESIC Headquarters is found to be restrictive in nature, such clauses may be amended or removed, provided that the reasons for doing so are duly recorded. The technical evaluation shall thereafter be carried out based on the revised specifications and applicable criteria. Any such modifications must be promptly communicated to the Procurement Cell, ESIC Headquarters. J. It is reiterated that the Head of the Institution shall be solely responsible to ensure that procurement is carried out strictly in compliance with ESIC norms, Government of India procurement guidelines (GeM/GFR/CVC/MII), and the ESIC Medical Equipment Manual. User institutions must ensure that:
Dy. Medical Commissioner (RC & PC) Encl: Revised Specifications and Cost estimation of Digital Radiography system with High frequency X Ray Machine (500 mA), Phacoemulsification Machine, ENT Operating Microscope, C-Arm Image Intensifier & Ultrasound Machine with Color Doppler System Copy to:
U-16/30/130/2012-Procell/EquipmentSpecifications-Part(2) I/3955358/2026
