ESIC circular F-28/11/1/Budget/2024-PMD-Part(3) · 07 Sept 2026
Official title
Submission of Annual Development Plan (ADP) for Annual Repair & Maintenance (ARM) and Special Repair (SR) Works of ESIC-owned Buildings, including ESIS Hospitals/Dispensaries
Official record
Open source pageSummary
Check the official recordThe Employees' State Insurance Corporation requires all Regional Offices, Medical Colleges, and Hospitals to submit an Annual Development Plan for Annual Repair and Maintenance and Special Repair works. This plan covers ESIC-owned buildings and ESIS facilities. Field units must provide justifications, estimated costs, and a three-year cash flow plan for the financial years 2026-27 through 2028-29. Competent authorities must approve the plan before submission to the Property Management Division at Headquarters. The Corporation uses this plan to prepare Budget Estimates and Revised Estimates. Headquarters will monitor the implementation and fund utilization periodically. Units must submit the approved plan by 30 September 2026.
What you must do
Key dates
Who is affected
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No. - F-28/11/1/Budget/2024-PMD-Part(3) 07-09-2026
To,
All Regional Director/Directors/Jt Directors
All Deans, ESIC Medical Colleges
All Medical Superintendent, ESIC Hospitals,
Director (Medical) Delhi/Noida
Subject: Submission of Annual Development Plan (ADP) for Annual Repair & Maintenance (ARM) and Special Repair (SR) Works of ESIC-owned Buildings, including ESIS Hospitals/Dispensaries
Sir/Madam,
The budget under the Head Annual Repair & Maintenance (ARM)/Special Repair (SR) is allocated every financial year to ESIC Regional Offices, ESIC Medical Colleges & Hospitals (ESIC MC&H) and ESIC Hospitals for maintenance and upkeep of ESIC-owned buildings and infrastructure. However, it has been observed that the budget allocated under the Head ARM/SR is not being optimally utilized by several field units.
The non-execution of maintenance works on a regular basis adversely affects the condition of ESIC infrastructure and assets, impacts service delivery to beneficiaries, and creates an adverse public perception of the Institution. To address these issues, it has been found necessary to undertake effective planning, implementation, and monitoring of ARM/SR works in ESIC-owned buildings and establishments.
Therefore, in order to ensure the systematic planning and timely execution of maintenance works and for the optimum utilization of the ARM/SR budget, all the Regional Offices, ESIC Medical College & Hospital and ESIC Hospitals are requested to prepare and submit an Annual Development Plan (ADP) for the ARM/SR works proposed to be undertaken. The Annual Development Plan (ADP) shall be submitted along with justification for each proposed ARM/SR work, estimated cost of the approved/planned works, Cash Flow Plan for the Financial Years 2026–27, 2027–28, and 2028–29 in the proforma specified in the Annexures.
Since the powers for execution of ARM/SR works have already been delegated to the Regional Director/Medical Superintendent/Dean, as applicable, it shall be the responsibility of the concerned Competent Authority to assess the necessity, priority, and feasibility of the proposed works and accord approval in accordance with the prevailing Delegation of Powers. Accordingly, the Annual Development Plan, duly examined and approved by the Competent Authority shall be submitted to Hqrs, PMD for monitoring of Cash flow & Budget Utilisation.
The Budget Estimates (BE) and Revised Estimates (RE) under the Head ARM/SR shall be prepared based on the works included in the Annual Development Plan. In case any additional work is required after submission of the ADP, the same shall be forwarded to Headquarters for information, along with detailed justification, and the corresponding budgetary requirement may be included in the Revised Estimates (RE) for the relevant financial year.
The implementation of the Annual Development Plan and the utilization of the budget allocated under the Head ARM/SR shall be periodically reviewed at Hqrs to ensure timely execution of the works and effective utilization of funds.
All Regional Directors, Medical Superintendents, and Deans are requested to submit the duly approved Annual Development Plan (ADP) in the enclosed proforma to Property Management Division, ESIC Headquarters, on or before 30th September, 2026.
This issues with the approval of Director General.
Yours faithfully
Digitally signed by
Narender Yadav
Date: 07-09-2026
14:10:43
(Narender Yadav)
Deputy Director, PMD
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