Systematic Improvement regarding Procurement Process
ESIC circular F.No.D-36011/3/2021-Gen. · 22 May 2026
Official title
Systematic Improvement regarding Procurement Process- reg
Official record
Open source pageSummary
Check the official recordWhat changed
The Employees' State Insurance Corporation mandates that bidders disclose potential conflicts of interest during procurement. Bidders must declare if they or their employees are relatives of any regular or contractual ESIC official. Bidders must also declare if any relative of an ESIC official holds a financial interest in their firm. Bidders provide this disclosure when they file a tender or participate in the procurement process. Failure to disclose this information results in the cancellation of the bidder's participation. All ESIC units must include this disclosure clause in all procurement documents. This requirement applies to all procurement modes and values.
What you must do
- Bidders must disclose relative relationships or financial interests of ESIC officials in their firm during tender filing.
- ESIC units must incorporate the disclosure clause into all procurement-related documents.
Document text
F.No.D-36011/3/2021-Gen. Date: 18.05.2025
CIRCULAR
Subject: Systematic Improvement regarding Procurement Process- reg.
It has been observed that in certain cases, family members of officers/officials (regular as well as contractual) of Employees' State Insurance Corporation (ESIC) were found engaged in trade or business activities, resulting in potential conflict of interest and/or undue advantage in the procurement process.
- Accordingly, in order to enhance transparency and fairness in the procurement process, the following systemic improvement is being communicated to all ESIC offices/units for strict compliance:
“If the bidder/contractor/supplier/seller or any employee of the bidder/contractor/supplier/seller or any person acting on behalf of the bidder/contractor/supplier/seller, either directly or indirectly, is a relative of any of the officers/officials (regular/contractual) of Employees' State Insurance Corporation (ESIC), or alternatively, if any relative of an officer/official of ESIC has financial interest/stake in the bidder's/contractor's/supplier's/seller's firm, the same shall be disclosed by the bidder/contractor/supplier/seller at the time of filing of the tender/participation in the procurement process .Failure to disclose this information shall result in cancellation of the bidder’s participation”
- All the ESIC units shall ensure that the above clause is incorporated in all Tender Documents, Request for Proposals (RFPs), Notice Inviting Tenders (NITs), Rate Contracts, Limited Tenders and any other procurement-related documents, irrespective of the mode or value of procurement. Suitable changes to the above clause, specific to the context of the procurement, may be incorporated as appropriate.
This issues with the approval of the Competent Authority.
Atul Kumar Gursaraiya Deputy Director (Genl.)
To, D-36011/3/2021-GEN I/3919423/2026
- PPS to DG/ FC/CVO for information.
- All Insurance Commissioners/ Medical Commissioners, Hqrs, New Delhi/ CTO.
- All Insurance Commissioners (Zonal)/ Medical Commissioners (Zonal)
- All Regional Directors/Director(l/C)/ JD(I/C) of ROs/SROs
- All Medical Superintendents/Deans, ESIC Hospitals/Medical/Dental Colleges,
- The D(M)D, Delhi, D(M)N, Noida.
- All employees of ESIC/ESIS through their controlling officers.
- Rajbhasha Shakha, HQ for Hindi translation and circulation.
- Website Content Manager for uploading on Hqrs website.
D-36011/3/2021-GEN I/3919423/2026
Source details
- Source
- Employees' State Insurance Corporation
- Type
- circular
- Published by source
- 22 May 2026
- Document number
- F.No.D-36011/3/2021-Gen.
- Coverage area
- labour