EPFO circular HRD-11/65/2025/APAR/2024-25/1504 · 12 Feb 2026
Official title
Revision of timelines for preparation/ completion of Annual Performance Assessment Report (APAR) for the year 2024-25 through SPARROW - Regarding File No: HRD-11/65/2025/APAR/2024-25/1504 dated 12/02/2026
Official record
Open source pageSummary
Check the official recordThe Employees Provident Fund Organisation revises the timelines for the Annual Performance Assessment Report process for the year 2024-25. This revision applies to all officers and staff using the SPARROW system. Reviewing Officers must complete the report by 16 February 2026. The system automatically forwards pending reports on 17 February 2026. Subsequent stages include disclosure to the officer reported upon, submission of representations, and final disposal by the Competent Authority. The process concludes with the final record taking by 13 April 2026. Authorities must process pending cases before these deadlines to avoid automatic system progression.
What you must do
Key dates
Who is affected
If you do not comply
[Image omitted. See the official document.]
कर्मचारी भविष्य निधि संगठन Employees Provident Fund Organisation श्रम एवं रोजगार मंत्रालय, भारत सरकार MINISTRY OF LABOUR & EMPLOYMENT, GOVERNMENT OF INDIA मुख्यालय/HEAD OFFICE एन.बी.सी.सी. सेंटर, ब्लॉक-2, ग्राउंड फ्लोर-4th फ्लोर, ईस्ट किदवई नगर, नई दिल्ली-110023 NBCC Centre, Block-2, Ground Floor-4th Floor, East Kidwai Nagar, New Delhi-110023 Website: www.epfindia.gov.in, www.epfindia.nic.in
File No. HRD-11/65/2025/APAR/2024-25/1504
Dated: 12 FEB 2026
To
All Additional CPFCs (HQ)/ Director (PDNASS) All Additional CPFCs (Zones) Additional CPFC (ASD), Head Office/ Additional CPFC (ZTIs) All RPFCS/OIC in charge of Regional Offices/ District Offices
Sub: Revision of timelines for preparation/ completion of Annual Performance Assessment Report (APAR) for the year 2024-25 through SPARROW-reg.
Ref:
I. HO Circular No. HRD-11/65/2025/APAR/2024/1407 dated 26.08.2025 II. HO Circular No. HRD-11/65/2025/APAR/2024-225 dated 22.09.2025 III. HO Circular No. HRD-11/65/2025/APAR/2024-25/1431_Corrigendum dated 01.10.2025 IV. HO Circular No. HRD-11/65/2025/APAR/2024-25/13517 dated 06.11.2025 V. HO Circular No. HRD-11/65/2025/APAR/2024-25/14031 dated 28.11.2025 VI. HO Circular No. HRD-11/65/2025/APAR/2024-25/14469 dated 17.12.2025 VII. HO Circular No. HRD-11/65/2025/APAR/2024-25/1477 dated 06.01.2026 VIII. HO Circular No. HRD-11/65/2025/APAR/2024-25/1477 dated 19.01.2026 IX. HO Circular No. HRD-11/65/2025/APAR/2024-25/1492 dated 28.01.2026
This is in continuation to the circular dated 28.01.2026 revising the timelines for submission of Annual Performance Assessment Report (APAR) for the year 2024-25 through SPARROW.
It has been observed that some of the APARs for the year 2024-25 are still pending at the level of the Reviewing Officer, even after the lapse of last date for comments by the Reviewing Officer (February 09th, 2026), as per the circular dated 28.01.2026.
Considering this to be the first year of SPARROW implementation and in view of the pending APARs, the Competent Authority has agreed to further revise the timelines for completion of various APAR activities for the year 2024-25. The revised timelines at the level of reviewing officer have been extended till 16.02.2026, and are as under:
| S. No. | Activities | Timeline (Date on or before) | Auto Forward |
|---|---|---|---|
| 1 | APAR to be completed by Reviewing Officer and to be sent to Administration or CR Section / Cell | 16.02.2026 | 17.02.2026 |
| 2 | Disclosure of APAR to the officer reported upon | 19.02.2026 | - |
| 3 | Submission of representation, if any | Within 14 days from the date of disclosure i.e. 05.03.2026 | - |
| 4 | Forwarding of representation by the APAR Custodian to the Competent Authority | 11.03.2026 | - |
| 5 | Disposal of representation by the Competent Authority and forwarding to APAR Custodian | 10.04.2026 | - |
| 6 | Communication of decision to ORU by the APAR Custodian | Within 3 days from the finalization of decision | - |
| 7 | Completion of APAR process and final taking on record | 13.04.2026 | - |
It is reiterated that the timelines highlighted are the maximum timelines beyond which the APARs will be automatically pushed to the next level. Reviewing authorities and APAR Custodians are requested to process the cases pending at their level even before the due dates.
It is directed to strictly follow the above revised timelines for completion of various APAR activities for the year 2024-25.
(Issues with the approval of the Competent Authority)
[Image omitted. See the official document.]
(Uday Gupta)
Regional P.F. Commissioner-II (HRD-II)
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