EPFO circular HRD-11/65/2025/APAR/2024-25/1531 · 25 Mar 2026
Official title
Revision of timelines for preparation/ completion of Annual Performance Assessment Report (APAR) for the year 2024-25 through SPARROW - Regarding File No: HRD-II/65/2025/APAR/2024-25/1531 dated 25/03/2026
Official record
Open source pageSummary
The Employees' Provident Fund Organisation has revised the timelines for the completion of the Annual Performance Assessment Report (APAR) for the 2024-25 cycle due to a significant number of reports remaining pending at the Reviewing Officer level. The updated schedule extends the deadline for Reviewing Officers to complete and forward APARs to the Administration/CR Section until April 7, 2026, with subsequent deadlines for disclosure, representation, and finalization extending through June 1, 2026. All relevant authorities and custodians are directed to strictly adhere to these revised dates and are encouraged to process pending cases before the specified deadlines. The system will automatically forward reports to the next level if the maximum timelines are exceeded.
What you must do
Key dates
Who is affected
If you do not comply
Employees' Provident Fund Organisation (MINISTRY OF LABOUR & EMPLOYMENT, GOVERNMENT OF INDIA) Head Office Plate A, Ground Floor, Block II, East Kidwai Nagar, New Delhi-110023 Website: www.epfindia.gov.in
File No. HRD-11/65/2025/APAR/2024-25/1531 Dated: 25/03/2026
To, All Additional CPFCs (HQ)/ Director (PDNASS) All Additional CPFCs (Zones) Additional CPFC (ASD), Head Office/ Additional CPFC (ZTis) All RPFCS/OIC in charge of Regional Offices/ District Offices
Subject: Revision of timelines for preparation/ completion of Annual Performance Assessment Report (APAR) for the year 2024-25 through SPARROW-reg.
Ref: I. HO Circular No. HRD-II/65/2025/AP AR/2024/1407 dated 26.08.2025 II. HO Circular No. HRD-Il/65/2025/APAR/2024-225 dated 22.09.2025 III. HO Circular No. HRD-II/65/2025/APAR/2024-25/1431_Corrigendum dated 01.10.2025 IV. HO Circular No. HRD-W65/2025/AP AR/2024-25/13517 dated 06.11.2025 V. HO Circular No. HRD-II/65/2025/APAR/2024-25/14031 dated 28.11.2025 VI. HO Circular No. HRD-II/65/2025/APAR/2024-25/14469 dated 17.12.2025 VII. HO Circular No. HRD-II/65/2025/APAR/2024-25/1477 dated 06.01.2026 VIII. HO Circular No. HRD-IJ/65/2025/APAR/2024-25/1486 dated 19.01.2026 IX. HO Circular No. HRD-II/65/2025/ AP AR/2024-25/1492 dated 28.01.2026 X. HO Circular No. HRD-JJ/65/2025/ APAR/2024-25/1504 dated 12.02.2026 XI. HO Circular No. HRD-II/65/2025/ APAR/2024-25/1505 dated 18.02.2026
This is in continuation to the circular dated 18.02.2026 revising the timelines for submission of Annual Performance Assessment Report (APAR) for the year 2024-25 through SPARROW.
It has been observed that a significant number of APARs for the year 2024-25 are still pending at the level of the Reviewing Officer, even after the lapse of last date for comments by the Reviewing Officer (March 03rd, 2026), as per the circular dated 18.02.2026.
In view of the pending APARs, the Competent Authority has agreed to further revise the timelines for completion of various APAR activities for the year 2024-25. The revised timelines at the level of the reviewing officers have been extended till 07.04.2026, and are as under:
| S. No. | Activity | Timeline (Date on or before) | Auto Forward |
|---|---|---|---|
| 1 | Completion of AP AR by Reviewing Officer and forwarding to Administration/CR Section | 07.04.2026 | 08.04.2026 |
| 2 | Disclosure of APAR to the Officer Reported Upon | 09.04.2026 | - |
| 3 | Submission of representation by ORU, if any | Within 15 days from disclosure i.e., 24.04.2026 | - |
| 4 | Forwarding of representation by APAR Custodian to Competent Authority | 29.04.2026 | - |
| 5 | Disposal of representation by Competent Authority and forwarding to AP AR Custodian | 29.05.2026 | - |
| 6 | Communication of decision to ORU by AP AR Custodian | Within 3 days from finalization of decision | - |
| 7 | Completion of APAR process and final taking on record | 01.06.2026 | - |
It is reiterated that the timelines highlighted are the maximum timelines beyond which the AP ARs will be automatically pushed to the next level. Reviewing authorities and AP AR Custodians are requested to process the cases pending at their level even before the due dates.
It is directed to strictly follow the above revised timelines for completion of various AP AR activities for the year 2024-25.
(Issues with the approval of the Competent Authority)
(Uday Gupta) Regional P.F. Commissioner-II (HRD-11)
Copy for necessary action:
Copy to (through EPFO website) for information:
(Uday Gupta) Regional P.F. Commissioner-II (HRD-11)
