Revision of timelines for preparation/ completion of Annual Performance Assessment Report (APAR) for the year 2024-25 through SPARROW - REgarding FileNo.HRD-II/65/2025/APAR/2024-2025/13517 dated 06/11/2025

Employees Provident Fund Organisation [unclear in source] MINISTRY OF LABOUR & EMPLOYMENT, GOVERNMENT OF INDIA HEAD OFFICE NBCC Centre, Block-2, Ground Floor- 4th Floor, East Kldwai Nagar, New Delhi-110023 Website: www.epflndia.gov.in, www.epfindia.nic.in

File No. HRD-11/65/2025/ APAR/2024-25/ 13517 Dated: 06/11/2025

To, All Additional CPFCs (HQ)/ Director (PDNASS) All Addi. CPFCs (Zones) All RPFCs/OIC in charge of ROs/ ASD-HO/ms/DOs

Subject: Revision of timelines for preparation/ completion of Annual Performance Assessment Report (APAR) for the year 2024-25 through SPARROW-reg.

Ref:

1. HO Circular No. HRD-I/65/2025/ APAR/2024/1407 dated 26.08.2025
2. HO Circular No. HRD-II/65/2025/APAR/2024-225 dated 22.09.2025
3. HO Circular No. HRD-II/65/2025/APAR/2024-25/1431 dated 01.10.2025

Madam/Sir,

This is in continuation to the circular No. HRD-II/65/2025/APAR/2024-25/1431 dated 01.10.2025 regarding submission for Annual Performance Assessment Report (APAR) for the year 2024-25 through SPARROW.

2. It has been observed that some officials are waiting till the very last days to access the SPARROW portal and then they report technical difficulties being faced by them. This is not the right approach and all the officials are requested that if they are facing any technical issue in accessing the SPARROW they should highlight the same to their APAR Custodian/ EMD Administrator at the very first instance. They need to follow the guidelines enumerated in email dated 18.09.2025, which is also enclosed with this circular, and if the problem still persists, the issue must be highlighted to HRD-II, HO through the APAR Custodian to get it resolved. In no case emails may be sent directly by the officials to HRD-II, HO. Unless the issue is sent through APAR custodian, mentioning all the steps taken as enumerated in referred circulars and emails, no such direct emails shall be entertained.

3. However, considering this to be the first year of SPARROW implementation and technical issues being faced by the officials, the Competent Authority, has agreed to revise the timelines for completion of various APAR activities for the year 2024-25 as under:-

4. In order to track the level at which the APAR is pending, the user can use the User Assistance menu available on the left side of Sparrow Homepage. Next click on Track Your PAR. Select assessment year and click search. Click on the APAR ID and the level at which PAR is presently parked will be visible.

5. The timelines highlighted in the circular are the maximum timelines beyond which the APARs will be automatically pushed to the next level. However the reporting/ reviewing authorities and APAR Custodians may process the cases pending at their level even before the due starting dates.

6. It is directed to follow the timelines for completion of various APAR activities for the year 2024-25.

{Issues with the approval of the Competent Authority)

[unclear in source] Gupta) Regional P.F. Com[unclear in source]er-II {HRD-II)

Copy for necessary action:

• i. RPFC (NOC) for web upload

Copy to {through EPFO website) for Information:

• i. PS to CPFC, FA&CAO and CVO for information
• ii. Hindi Section for Hindi version.

[unclear in source] Gupta) Regional P.F. CommlssIomar-II (HRD-11)

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From : RPFC HRD II Head Office rc.hrm8@epfindia.gov.in Subject : Clarification regarding the filing of APAR through Sparrow and accessing the PIMS - reg. To : ACC acc.kargoa@epfindia.gov.in, ACC AP acc.ap@epfindia.gov.in, ACC Office, Coimbatore acc.cbe@epfindia.gov.in, ACC Rajasthan acc.rj@epfindia.gov.in, ACCHQ CHPD acc.tnkr@epfindia.gov.in, Additional CPFC Uttar Pradesh EPFO acc.upbh@epfindia.gov.in, Addl CPFC PB HP acc.pbhp@epfindia.gov.in, Addl CPFC Thane acc.thane@epfindia.gov.in, Addl CPFC DL UT acc.dlut@epfindia.gov.in, Addl Central PF Commissioner Hubli Zone acc.hubligoa@epfindia.gov.in, EPFO ZONAL OFFICE TELANGANA HYDERABAD acc.ts@epfindia.gov.in, Addl CPFC WB EPFO MOLE ND acc.wb@epfindia.gov.in, EPFO Zonal Office Odisha acc.or@epfindia.gov.in, Office of ACC Mumbai acc.mumbai1@epfindia.gov.in, ZONAL OFFICE BHOPAL acc.mpcg@epfindia.gov.in, Zonal Office BRJH acc.brjh@epfindia.gov.in, Zonal Office Gujarat acc.gj@epfindia.gov.in, Zonal Office Haryana acc.hr@epfindia.gov.in, Zonal Office Kerala acc.ker@epfindia.gov.in, Zonal Office NER acc.ner@epfindia.gov.in, Zonal Office Pune acc.pune@epfindia.gov.in, RPFC ASD rc.asd@epfindia.gov.in, Director NATRSS dir.natrss@epfindia.gov.in, RPFC IS rc.is@epfindia.gov.in Cc : ACC HQ HRM Head Office acc.hq.hrm@epfindia.gov.in, ACC HR acc2.hr@epfindia.gov.in, Uday Gupta uday.gupta@epfindia.gov.in Reply To : RPFC HRD II Head Office rc.hrm8.epf@nic.in Email RPFC HRD II Head Office Clarification regarding the filing of APAR through Sparrow and accessing the PIMS

• reg. Thu, Sep 18, 2025 09:30 PM 1 attachment

Madam / Sir,

References are being received from Offices regarding missing users on Sparrow, user not authorised to login, wrong designaon or place of posng, or any other correcons to be made to the user profile on Sparrow.

In this regard it is informed that the PIMS login has already been acvated for EMD administrators for 130 offices as per the list aached. The concerned officers who have been assigned the role of EMD Administrators may be approached for resolving any of the above menoned queries. For the remaining offices the PIMS access shall be given shortly.

Henceforth no requests related to missing users on Sparrow, user not authorised to login, wrong designaon or place of posng, or any other correcons to be made to the user profile on Sparrow, may not be referred to Head office and may be taken up directly with the EMD Administrator for the office. Only the grievances of technical nature may be referred to Head office.

The EMD Administrator can resolve these issues upon accessing the PIMS, by creang a missing user or by making any changes to user profile like designaon, place of posng ( place of posng is menoned as organisaon in Sparrow), etc.

PIMS has to be accessed separately, i.e. outside the Sparrow applicaon, as NIC is not allowing hosng of PIMS through Railtel VPN, which is outside the NIC network. Hence a separate NIC VPN access has been created for users who have been given the role of EMD administrator.

The EMD administrators can access the PIMS through https://saccess.nic.in

Login credenals for the above url are same as the Parichay credenals i.e.,as follows: