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Employees Provident Fund Organisation
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MINISTRY OF LABOUR & EMPLOYMENT, GOVERNMENT OF INDIA
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NBCC Centre, Block-2, Ground Floor- 4th Floor, East Kldwai Nagar, New Delhi-110023
Website: www.epflndia.gov.in, www.epfindia.nic.in
File No. HRD-11/65/2025/ APAR/2024-25/ 35) '":f
Dated: a 6 l 1 \ J ~ 0 z 5
To,
All Additional CPFCs (HQ)/ Director (PDNASS)
All Addi. CPFCs (Zones)
All RPFCs/OIC in charge of ROs/ ASD-HO/ms/DOs
Subject: Revision of timelines for preparation/ completion of Annual Performance
Assessment Report (APAR) for the year 2024-25 through SPARROW-reg.
Ref:
1. HO Circular No. HRD-I/65/2025/ APAR/2024/1407 dated 26.08.2025
2. HO Circular No. HRD-II/65/2025/APAR/2024-225 dated 22.09.2025
3. HO Circular No. HRD-II/65/2025/APAR/2024-25/1431 dated 01.10.2025
Madam/Sir,
This is in continuation to the circular No. HRD-II/65/2025/APAR/2024-25/1431 dated
01.10.2025 regarding submission for Annual Performance Assessment Report (APAR) for the
year 2024-25 through SPARROW.
2.
It has been observed that some officials are waiting till the very last days to access the
SPARROW portal and then they report technical difficulties being faced by them. This is not the
right approach and all the officials are requested that if they are facing any technical issue in
accessing the SPARROW they should highlight the same to their APAR Custodian/ EMD
Administrator at the very first instance. They need to follow the guidelines enumerated in email
dated 18.09.2025, which is also enclosed with this circular, and if the problem still persists, the
issue must be highlighted to HRD-II, HO through the APAR Custodian to get it resolved. In no
case emails may be sent directly by the officials to HRD-II, HO. Unless the issue is sent through
APAR custodian, mentioning all the steps taken as enumerated in referred circulars and emails,
no such direct emails shall be entertained.
3.
However, considering this to be the first year of SPARROW implementation and technical
issues being faced by the officials, the Competent Authority, has agreed to revise the timelines
for completion of various APAR activities for the year 2024-25 as under:-
s.
Timeline {Date on or
No.
Activities
Auto Forward
before to be completed)
1
Mapping of Reporting and Reviewing Officers
oath November, 2025
-
2 Submission of resume/self-appraisal by the
13th November,
officer reported upon to the Reporting Officer
12th November, 2025
2025
3 Submission of report by Reporting Officer to
20th November,
Reviewing Officer
19th November, 2025
2025
4 APAR to be completed by Reviewing Officer
27th November,
and to be sent to Administration or CR
26th November, 2025
2025
Section / Cell
5 Disclosure of APAR to the officer reported
30th November, 2025
-
upon
6 Submission of representation, if any, on APAR Within 15 days from the date of disclosure
by the officer reported upon
i.e. 15th December, 2025
7 Forwarding of representation by the APAR
22nd December, 2025
Custodian to the Competent Authority
Disposal of representation by the Competent
8 Authority and forwarding it to APAR
21st January, 2026
Custodian
Communication of the decision of the
Within 10 days from the finalization of
9 Competent Authority by the APAR Custodian decision by the Competent Authority
:o the officer reported upon
10 End of APAR process after which the APAR
31st January, 2026
will be finally taken on record
4.
In order to track the level at which the APAR is pending, the user can use the User
Assistance menu available on the left side of Sparrow Homepage. Next click on Track Your PAR.
Select assessment year and click search. Click on the APAR ID and the level at which PAR is
presently parked will be visible.
5.
The timelines highlighted in the circular are the maximum timelines beyond which the
APARs will be automatically pushed to the next level. However the reporting/ reviewing
authorities and APAR Custodians may process the cases pending at their level even before the
due starting dates.
6.
It is directed to follow the timelines for completion of various APAR activities for the year
2024-25.
{Issues with the approval of the Competent Authority)
y Gupta)
Regional P.F. Com
er-II {HRD-II)
Copy for necessary action:
i.
RPFC (NOC) for web upload
Copy to {through EPFO website) for Information:
i.
PS to CPFC, FA&CAO and CVO for information
ii.
Hindi Section for Hindi version.
y Gupta)
Regional P.F. CommlssIomar-II (HRD-11)
From : RPFC HRD II Head Office <rc.hrm8@epfindia.gov.in>
Subject : Clarification regarding the filing of APAR through
Sparrow and accessing the PIMS - reg.
To : ACC <acc.kargoa@epfindia.gov.in>, ACC AP
<acc.ap@epfindia.gov.in>, ACC Office, Coimbatore
<acc.cbe@epfindia.gov.in>, ACC Rajasthan
<acc.rj@epfindia.gov.in>, ACCHQ CHPD
<acc.tnkr@epfindia.gov.in>, Additional CPFC Uttar
Pradesh EPFO <acc.upbh@epfindia.gov.in>, Addl
CPFC PB HP <acc.pbhp@epfindia.gov.in>, Addl CPFC
Thane <acc.thane@epfindia.gov.in>, Addl CPFC DL
UT <acc.dlut@epfindia.gov.in>, Addl Central PF
Commissioner Hubli Zone
<acc.hubligoa@epfindia.gov.in>, EPFO ZONAL
OFFICE TELANGANA HYDERABAD
<acc.ts@epfindia.gov.in>, Addl CPFC WB EPFO MOLE
ND <acc.wb@epfindia.gov.in>, EPFO Zonal Office
Odisha <acc.or@epfindia.gov.in>, Office of ACC
Mumbai <acc.mumbai1@epfindia.gov.in>, ZONAL
OFFICE BHOPAL <acc.mpcg@epfindia.gov.in>, Zonal
Office BRJH <acc.brjh@epfindia.gov.in>, Zonal Office
Gujarat <acc.gj@epfindia.gov.in>, Zonal Office
Haryana <acc.hr@epfindia.gov.in>, Zonal Office
Kerala <acc.ker@epfindia.gov.in>, Zonal Office NER
<acc.ner@epfindia.gov.in>, Zonal Office Pune
<acc.pune@epfindia.gov.in>, RPFC ASD
<rc.asd@epfindia.gov.in>, Director NATRSS
<dir.natrss@epfindia.gov.in>, RPFC IS
<rc.is@epfindia.gov.in>
Cc : ACC HQ HRM Head Office
<acc.hq.hrm@epfindia.gov.in>, ACC HR
<acc2.hr@epfindia.gov.in>, Uday Gupta
<uday.gupta@epfindia.gov.in>
Reply To : RPFC HRD II Head Office <rc.hrm8.epf@nic.in>
Email
RPFC HRD II Head Office
Clarification regarding the filing of APAR through Sparrow and accessing the PIMS
- reg.
Thu, Sep 18, 2025 09:30 PM
1 attachment
Madam / Sir,
References are being received from Offices regarding missing users on Sparrow, user
not authorised to login, wrong designaon or place of posng, or any other
Email
https://email.gov.in/h/printmessage?id=89930&tz=Asia/Kolkata&xim=1
1 of 4
18-09-2025, 21:31
correcons to be made to the user profile on Sparrow.
In this regard it is informed that the PIMS login has already been acvated for EMD
administrators for 130 offices as per the list aached. The concerned officers who
have been assigned the role of EMD Administrators may be approached for resolving
any of the above menoned queries. For the remaining offices the PIMS access shall
be given shortly.
Henceforth no requests related to missing users on Sparrow, user not authorised to
login, wrong designaon or place of posng, or any other correcons to be made to
the user profile on Sparrow, may not be referred to Head office and may be taken up
directly with the EMD Administrator for the office. Only the grievances of technical
nature may be referred to Head office.
The EMD Administrator can resolve these issues upon accessing the PIMS, by
creang a missing user or by making any changes to user profile like designaon,
place of posng ( place of posng is menoned as organisaon in Sparrow), etc.
PIMS has to be accessed separately, i.e. outside the Sparrow applicaon, as NIC is
not allowing hosng of PIMS through Railtel VPN, which is outside the NIC network.
Hence a separate NIC VPN access has been created for users who have been given
the role of EMD administrator.
The EMD administrators can access the PIMS through https://saccess.nic.in
Login credenals for the above url are same as the Parichay credenals i.e.,as
follows:
Username: complete email address of user in small leers
Password: Parichay(parichay.nic.in) account password
Any edions to the profile of exisng user can be made by searching the User using
the "Search Employee" opon and then proceeding further.
While Creang a new employee i.e. a missing user, the following things may be
noted:
1. Fields which are not Star Marked may be skipped.
2. Wrapper Organisaon (Global) and Organisaon Unit are the name of the office
where the official is posted.
3. Cadre Service Idenficaon Number and Employee code are the same.
4. Login Type is NIC/Gov-LDAP ID
Email
https://email.gov.in/h/printmessage?id=89930&tz=Asia/Kolkata&xim=1
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18-09-2025, 21:31
5. Login ID is the same as the Kavach Login ID (Kavach Login ID can be searched as
explained below in the email).
6. User type and Login user type is Sparrow
7. User name is the name of the official
8. Designaon Classificaon is Others
9. Designaon level may be marked as per the equivalence to the ministerial grade
or as Others
It is further informed that there is a synchronisaon lag of about one hour between
the PIMS database and the Sparrow module. So any changes made in PIMS will take
about an hour in reflecng on the SPARROW.
Some users have reported the following error while trying to access the Sparrow
"USER NOT AUTHORIZED TO ACCESS THE SERVICE".
This error occurs for one of the following two reasons:
1. User does not exists in Sparrow
Solution: EMD administrator can create the user by following accessing PIMS using
the URL stated above
2. The default Login ID menoned in SPARROW is incorrect.
Solution: The EMD administrator has to correct the Login ID in SPARROW and make
it the same as the Login ID menoned in the KAVACH App. The Kavach login ID is the
correct one and can be found by clicking the 3 horizontal lines on the top le side of
the Kavach app homepage. The login ID is menoned at the top, just above the email
ID.
It is also clarified that while creang the workflow, the Competent Authority 1 and
the Competent Authority 2 are the same and is one level higher than the reviewing
authority.
Instrucons regarding creaon of APAR workflow in cases where Reporng or(and)
Reviewing officers have rered, shall also be issued shortly.
It is requested to circulate this informaon to all the subordinate offices and to all
the officials looking aer the Sparrow related work, on urgent basis.
Regards,
Email
https://email.gov.in/h/printmessage?id=89930&tz=Asia/Kolkata&xim=1
3 of 4
18-09-2025, 21:31
HRD-II,
Head Office.
NIC web VPN users created for PIMS.xlsx
20 KB
Email
https://email.gov.in/h/printmessage?id=89930&tz=Asia/Kolkata&xim=1
4 of 4
18-09-2025, 21:31
