EPFO circular HRD-II/65/2025/APAR/2024-25/1581 · 16 Jun 2026
Official title
Revision of timelines for preparation/completion of Annual Performance Assessment Report (APAR) for the year 2025-26 through SPARROW - Regarding File No:HRD-II/65/2025/APAR/2024-25/1581 dated 16/06/2026
Official record
Open source pageSummary
The Employees' Provident Fund Organisation has revised the timelines for the completion of the Annual Performance Assessment Report for the year 2025-26 via the SPARROW portal. This adjustment addresses delays in the self-appraisal stage resulting from officer engagement in the PMVBRY event and mandatory iGOT Karmayogi training requirements. The circular specifies updated deadlines for each stage of the APAR process, including self-appraisal, reporting, reviewing, and representation disposal. These dates represent maximum timelines, after which the system will automatically forward the APAR to the next level. All concerned officers and APAR custodians are directed to strictly adhere to the updated schedule to ensure the timely completion of the assessment process.
What you must do
Key dates
Who is affected
If you do not comply
Employees' Provident Fund Organisation (MINISTRY OF LABOUR & EMPLOYMENT, GOVERNMENT OF INDIA) Head Office Plate A, Ground Floor, Block 11, East Kidwai Nagar, New Delhi-110023 Website: www.epfindia.gov.in
File No. HRD-II/65/2025/APAR/2024-25/1581 Dated: 16 JUN 2026
To, All Additional CPFCs (HQ)/ Director (PDNASS) All Additional CPFCs (Zones) Additional CPFC (ASD), Head Office/ Additional CPFC (ZTIs) All RPFCs/OIC in charge of Regional Offices/ District Offices
Subject: Revision of timelines for preparation/ completion of Annual Performance Assessment Report (APAR) for the year 2025-26 through SPARROW-reg.
Ref: HO Circular No. HRD-II/65/2025/APAR/2024-25/1542 dated 20.04.2026
This is in continuation to the circular dated 20.04.2026 regarding the submission of Annual Performance Assessment Report (APAR) for the year 2025-26 through SPARROW.
| S. No. | Activity | Timeline (Date on or before to be completed) | Auto Forward |
|---|---|---|---|
| 1 | Submission of resume/self-appraisal by the officer reported upon to the Reporting Officer. | 15.07.2026 | 16.07.2026 |
| 2 | Submission of report by Reporting Officer to Reviewing Officer | 14.08.2026 | 15.08.2026 |
| 3 | APAR to be completed by Reviewing Officer and forwarding to Administration/CR Section | 15.09.2026 | 16.09.2026 |
| 4 | Disclosure of APAR to the Officer Reported Upon | 22.09.2026 | 23.09.2026 |
| 5 | Submission of representation by Officer Reported Upon (ORU), if any | Within 15 days from disclosure i.e., 07.10.2026 | 08.10.2026 |
| 6 | Forwarding of representation by APAR Custodian to Competent Authority | 13.10.2026 | - |
| 7 | Disposal of representation by Competent Authority and forwarding to APAR Custodian | 12.11.2026 | - |
| 8 | Communication of decision of the Competent Authority to Officer Reported Upon (ORU) by APAR Custodian | Within 7 days from finalization of decision | - |
| 9 | Completion of APAR process and final taking on record | 19.11.2026 | - |
It is reiterated that the timelines highlighted are the maximum timelines beyond which the APARs will be automatically pushed to the next level. Officer Reported Upon (ORUs) and APAR Custodians are requested to process the cases pending at their level well before the due dates.
It is directed to strictly follow the above revised timelines for completion of various APAR activities for the year 2025-26.
(Issues with the approval of the Competent Authority)
(Uday Gupta) Regional P.F. Commissioner-II (HRD-II)
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Copy to (through EPFO website) for information:
