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No. Budget/2018- 19/2019-20/Main ~, ~°'
Date: 04.10.2018
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OFFICE MEMORANDUM
Submission of Revised Estimates for the year 2018-19 and
Budget Estimates for the year 2019-20 in respect of Employees'
Provident Funds Scheme, 1952 (including Employees' Pension
Scheme,
1995)
and
Employees'
Deposit-Linked
Insurance
Scheme, 1976 from Zonal Offices/H.0./PDNASS.
In accordance with the provisions regarding budget contained in Para 58
of the EPF Scheme 1952, on probable Receipts and Expenditure relating to the
Administration of the Funds, the Revised Estimates for the year 2018-19 and
the Budget Estimates for the year 2019-20 of the EPF Organisation, based on
the actual Income & Expenditure upto 30th September 2018 (i.e. from
1.04.2018 to 30.9.2018), are to be prepared and placed before the Central
Board of Trustees, EPF for consideration and approval in this financial year.
2.
The budgetary exercise may not be treated as mere routine exercise and
it should receive the personal attention of the Additional CPFC of the Zone and
RPFC in-charge of Regional Office for its correctness and timely submission.
On the part of the RPFC, it should be treated as a vital function for the
respective Zone including for the ROs and RPFC should devote personal
attention in assisting the Addi. CPFC in-charge of th~ Zone. Zonal Offices may
frame the BE/RE with due care as per provisions in GFRs after assessing the
actual needs of the regions. It has been observed that in the last five years,
RE was more than BE but the actual expenditure was even less than the BE for
some Regions. Therefore, due care may be taken while submitting the
estimates to Head Office. Further, RE may be projected in such a manner to
obviate the need for re- appropriation in the last quarter of the financial year .
•
3.
PDNASS is treated as an independent office and separate funds are
allotted to meet its own expenditure and the Zonal Training Institutes (ZTis)
and Sub-ZTI (Shillong) working under it.
As such, Director, PDNASS, may
submit budget proposal separately for PDNASS including ZTis and the Sub-
ZTI.
4.
ACC (ASD), Head Office is also required to submit the proposal of
Revised Estimates 2018-19 & Budget Estimates 2019-20 in respect of Head
Office including the proposal of National Data Centre, Bhavishya Nidhi Enclave
and Bhavishya Nidhi Bhawan regarding requirement of funds under the budget
head "Minor Works" which will be at the disposal of Chief Engineer, Head
Office.
5.
The following guidelines may please be kept in mind while formulating
the Revised Estimates for 2018-19 and Budget Estimates for 2019-20: -
(i)
One single proposal is required to be prepared in respect of a Zone as a
whole by consolidating the proposals of Regional Offices. ACC of the
Zone may, immediately, direct the ROs under their jurisdiction to ensure
that there is no delay in transmission of the requisite information in the
given format. The Revised Estimates for 2018-19 and Budget Estimates
for 2019-20 for the offices of Addi. CPFCs (Zones) and Permanent
Inquiry Officers, Zonal Audit Parties and Deputy Directorates (Vigilance)
may include any new requirements, if any, other than the routine items
like Pay & Allowances, Travelling Allowance, Stationery etc. to the Zonal
Offices or PDNASS as the case may be, where these offices are situated,
which in turn, will include the same in the consolidated budget proposal
of the Zone.
(ii) Officer-in-charge in Regional Offices in turn may direct District Offices
under their jurisdiction to furnish head wise demand for RE & BE and the
demand of RO submitted to Zonal Office should include the RE & BE of
District Offices.
(iii) To enable Head Office to assess the amount of contributions estimated
as receivable during the year 2018-19 (Revised Estimates) and in
2019-20 (Budget Estimates), the details of contributions may be given in
statements as prescribed in Annexure -
BT/A. The figures of Income,
Contribution and Expenditure may be in Ry pees format only. If, there is
a variation of 10°/o and above, justifications may be given.
(iv) It has often been noticed that some Zonal Offices send requisition for
additional funds immediately alter allotment of the Revised Estimates or
in the beginning of the year alter allotment of Budget Estimates under
certain budget heads. Such a practice should be avoided. It is, therefore,
requested to ensure that due care is taken and Budget Proposals are
made on a realistic basis. Further, the budget proposals for the budget
head "Pay and Allowance" may be based on the actuals of expenditure
upto 30.9.2018 and the element of additional expenditure to be incurred
on the vacancies likely to be filled up may be taken in the estimates.
(v) As in the previous year, the recovery on account of Repayable Loans and
Advances and Misc. Income on account of Rent etc. will continue to be
treated as part of the Income. The estimates may be worked out on the
basis of actuals for the year 2017-18, 2018-19 (Revised Estimates),
2019-20 (Budget Estimates).
(vi) Consequent to the amendment of Paragraph 27 of the Pension Scheme,
the ratio for the apportionment of expenditure between the two
Schemes i.e. Employees' Provident Fund Scheme and Employees'
Deposit Linked Insurance Scheme is 99: 1.
In order to keep the
expenditure within the prescribed ratio, the estimates should be
prepared in a consolidated form i.e. E.P.F. + E.D.L.I.
The final
apportionment in the prescribed ratio will be done by Head Office after
considering and finalizing the budget proposals by the field offices. In
view of this, separate budget proposal for expenditure in respect of
E. D. LI. Scheme is not required.
However, the budget proposals of
Revised Estimates for 2018-19 and Budget Estimates for 2019-20 in
respect of contribution and Income under E.D.L.I. may be furnished
separately in Annexures enclosed alongwith the budget proposals of the
Region.
(vii) The estimates should be furnished in respect of Standard Heads of
Account only as annexed to this Office Memorandum and mixing of
different heads and creation of new ones is not allowed. Care may be
taken to book the expenditure under the appropriate Heads only. For
instance, if any expenditure has been incurred on account of Sports
Activities, Holiday Home, Information Technology, Dearness Allowance,
Staff paid from Contingencies, Office Equipment, and Training &
Conference, the same may be shown invariably under proper head
against actuals with specific remarks. In the past, it has been observed
that the expenditure incurred under the above mentioned heads was not
booked under proper heads. The total expenditure in respect of the
Board' Share towards NPS, interest towards NPS and Service Charges
for NSDL, may be booked under the budget head " Board's Share of
Contribution towards NPS".
(viii) It may be ensured that there shall be no variation between the figures
pertaining to Income & Expenditure of the previous year already
reported in the Audited Balance Sheet and Actuals for 2017-18 shown in
the budget proposals for 2018-19. Similarly, Actual expenditure up to
30.09.2018 as reported in RE 2018- 19 should tally with the figures so
far reported by the Regions in the Monthly Classified Summary and
Monthly Expenditure Return II up to the month of September, 2018 .
(ix)
While preparing the estimates, the instructions of the Government of
India,
Department of Expenditure,
Ministry of Finance OM
No.
7(1)E.Coord/2014 dated 29.10.2014 on Expenditure Management -
Economy Measures and Rationalization of Expenditure, may be followed
in letter and spirit.
(x) The budget proposals have to be co-related with regard to Income while
proposing Expenditure in the Revised Estimates for 2018-19 and Budget
Estimates for 2019-20. It may be ensured that Income resources are
sufficient to withstand the proposed increase in the expenditure. In this
context, it becomes imperative to see that all sources of Income are
fully utilised and special attention is bestowed on collection of entire
Administrative Charges and Inspection Charges due during the year
itself.
(xi) Any variation beyond 10% , in respect of income, contribution &
expenditure between Budget Estimates for 2018-19 and
Revised
Estimates for 2018-19 should be explained by way of a separate note by
RO to Zonal Office, which in turn shall consolidate and submit the same
to Budget Division, Head Office.
•
(xii) The reasons for variation i.e. the anticipated increase or decrease under
Contribution, Income and Expenditure in Revised Estimates 2018-19
may be worked out with reference to the actuals for the year 2017- 18 as
well as Budget Estimates for 2018-19 .
The Budget Estimates for
